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Employment Opportunities

Vanguard University is an equal opportunity employer and does not discriminate on the basis of race, hearing status, personal appearance, color, sex, pregnancy, political affiliation, source of income, place of business, residence, ethnicity, national origin (including ancestry), citizenship status, physical or mental disability, age, family responsibilities, gender, veteran or military status (including special disabled veteran, Vietnam-era veteran, or recently separated veteran), predisposing genetic characteristics, domestic violence victim status or any other protected category under applicable local, state or federal law.

Vanguard values and encourages qualified applicants who are diverse in gender, generation, ethnicity, race and/or ability, and seeks employees that will interact in a way that reflects a commitment to cultural proficiency. Where permitted by law and in relation to the school’s heritage and mission, Vanguard does exercise religious preference throughout the University, and therefore employs individuals who are compatible with the institution’s mission and statement of faith.

The open positions on this page are updated regularly. Please check back with us on a weekly basis.

OPEN FACULTY POSITIONS

All available full-time faculty positions are listed below. All applicants for faculty positions (both full-time and adjunct) are required to complete the following Faculty Application in its entirety to be considered for a faculty position: additional inquiries regarding faculty positions can be directed to: Office of the Provost.

Adjunct Faculty Position - Organizational Psychology

ADJUNCT FACULTY POSITION – ORGANIZATIONAL PSYCHOLOGY

Organizational Psychology

Position Description:

Master of Science in Organizational Psychology seeks applications for adjunct lecturers for Critical Analysis and Research Methods and Statistics for Organizational Decision-Making. Additional related opportunity is mentoring students in Master’s Theses or Application Projects. Vanguard seeks professionals of Christian faith who are committed to integration of faith and learning in their respective fields. The applicants must have demonstrated teaching ability and a commitment to working with and encouraging diversity.

Essential Functions:

  • Teach Research Methods and Statistics coursework from the perspective of organizational applications.
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.
  • Collaborate with department faculty in curriculum implementation, student support, and continuous program improvement.
  • Guide students in development of their projects.
  • Challenge thinking, foster debate and develop the ability of students to engage in critical discourse and thinking, including critical evaluation of peer-reviewed articles and other published sources.
  • Transfer knowledge including theory, practical skills, methods and techniques in his/her related field. Help students develop applied research skills.
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.

Minimum Qualifications:

  • Doctorate in I/O Psychology or Organizational Behavior (preferred), demonstrated ability to conduct research. Qualified individuals with doctorates in related areas and exceptional candidates with Master's degrees will be considered.
  • Demonstrated teaching ability.
  • A vibrant Christian faith, and commitment to an integration of faith and learning.

Salary:

Part-time, adjunct position. Salary determined on a per contract basis.

Application Procedure:

Please complete and submit the Faculty application along with the below documents to resume@vanguard.edu. Please do not send your documents directly to the Program Director.

  • Accompanying essays
    • Personal Testimony of Relationship with Jesus Christ.
    • Philosophy of Christian Education and Role of a Christian University.
    • Integration of Faith, Teaching and Scholarship.
  • Curriculum vita
  • One to three letters of reference
  • Copies of unofficial transcripts

*Email must include all the above requested attachments and a completed Faculty application in order to be considered. Review of applications begins immediately; applications will be accepted until position is filled or until there are a sufficient number of applicants. Vanguard University will conduct a background check on the final candidate. For more information about Vanguard University and the Department of Organizational Psychology, click here.

DIRECTOR:
Ludmila N. Praslova, Ph. D.
Professor and Director, Graduate Program in Organizational Psychology
Vanguard University of Southern California
55 Fair Drive, Costa Mesa, CA 92626
Phone: 714-619-6442
E-mail: lpraslova@vanguard.edu

Adjunct Faculty PositionS - Mathematics

ADJUNCT FACULTY POSITIONS – MATHEMATICS

STEM

Position Description:

The Department of Mathematics seeks applications for adjunct lecturers for Pre-Calculus, College Algebra, Calculus I and/or Calculus II. Vanguard seeks professionals of Christian faith who are committed to integration of faith and learning in their respective fields. The applicants must have demonstrated teaching ability and a commitment to working with and encouraging diversity.

Essential Functions:

  • Teach above-mentioned coursework in mathematics.
  • Transfer knowledge including theory, practical skills, methods and techniques in his/her related field.
  • Challenge thinking, foster debate and develop the ability of students to engage in critical discourse and thinking in regard to mathematics.
  • Collaborate with department faculty in curriculum implementation, student support, and continuous program improvement.
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.

Minimum Qualifications:

  • Master's degree (MS or MA) or higher in mathematics or a related field.
  • Demonstrated teaching ability in regard to 1st and 2nd year students.
  • A vibrant Christian faith, and commitment to an integration of faith and learning.

Essential Functions:

Please complete and submit the Faculty application along with the below documents to resume@vanguard.edu. Please do not send your documents directly to the Department Chair.

  • Accompanying essays
    • Personal Testimony of Relationship with Jesus Christ.
    • Philosophy of Christian Education and Role of a Christian University.
    • Integration of Faith, Teaching and Scholarship.
  • Curriculum vita
  • One to three letters of reference
  • Copies of unofficial transcripts

*Email must include all the above requested attachments and a completed Faculty application in order to be considered. Review of applications begins immediately; applications will be accepted until position is filled or until there are a sufficient number of applicants. Vanguard University will conduct a background check on the final candidate. For more information about Vanguard University and the Department of Mathematics, click here.

CHAIR:
Dr. Tara Sirvent
Interim Chair, Department of Mathematics
Vanguard University of Southern California
55 Fair Drive, Costa Mesa, CA 92626
E-mail: tsirvent@vanguard.edu

Adjunct Faculty Position - Chemistry

ADJUNCT FACULTY POSITIONS – CHEMISTRY

STEM

Position Description:

The Department of Chemistry seeks applications for adjunct lecturers for General Chemistry, Organic Chemistry labs and General, Organic and Biochemistry (GOB) Labs, and possibly Analytical Chemistry and Biochemistry. Vanguard seeks professionals of Christian faith who are committed to integration of faith and learning in their respective fields. The applicants must have demonstrated teaching ability and a commitment to working with and encouraging diversity. Emergent need for Summer 2018 – classes start May 8th.

Essential Functions:

  • Teach above-mentioned coursework in chemistry.
  • Transfer knowledge including theory, practical skills, methods and techniques in his/her related field.
  • Challenge thinking, foster debate and develop the ability of students to engage in critical discourse and thinking in regard to chemistry.
  • Collaborate with department faculty in curriculum implementation, student support, and continuous program improvement.
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.

Minimum Qualifications:

  • Master's degree (MS or MA) or higher in chemistry or a related field.
  • Demonstrated teaching ability in regard to 1st and 2nd year students.
  • A vibrant Christian faith, and commitment to an integration of faith and learning.

Essential Functions:

Please complete and submit the Faculty application along with the below documents to resume@vanguard.edu. Please do not send your documents directly to the Department Chair.

  • Accompanying essays
    • Personal Testimony of Relationship with Jesus Christ.
    • Philosophy of Christian Education and Role of a Christian University.
    • Integration of Faith, Teaching and Scholarship.
  • Curriculum vita
  • One to three letters of reference
  • Copies of unofficial transcripts

*Email must include all the above requested attachments and a completed Faculty application in order to be considered. Review of applications begins immediately; applications will be accepted until position is filled or until there are a sufficient number of applicants. Vanguard University will conduct a background check on the final candidate. For more information about Vanguard University and the Department of Chemistry, click here.

CHAIR:
Dr. Ted Lorance
Chair, Department of Chemistry
Vanguard University of Southern California
55 Fair Drive, Costa Mesa, CA 92626
E-mail: tlorance@vanguard.edu

Adjunct Faculty Positions - Physics

ADJUNCT FACULTY POSITIONS – PHYSICS

STEM

Position Description:

The Department of Chemistry seeks applications for adjunct lecturers for General Physics, Electricity and Magnetism, Mechanics and Heat, and Earth Science. Vanguard seeks professionals of Christian faith who are committed to integration of faith and learning in their respective fields. The applicants must have demonstrated teaching ability and a commitment to working with and encouraging diversity. Emergent need for Summer 2018 – classes start May 29th.

Essential Functions:

  • Teach above-mentioned coursework in physics.
  • Transfer knowledge including theory, practical skills, methods and techniques in his/her related field.
  • Challenge thinking, foster debate and develop the ability of students to engage in critical discourse and thinking in regard to physics.
  • Collaborate with department faculty in curriculum implementation, student support, and continuous program improvement.
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.

Minimum Qualifications:

  • Master's degree (MS or MA) or higher in physicsor physical sciences or a related field.
  • Demonstrated teaching ability in regard to 1st and 2nd year students.
  • A vibrant Christian faith, and commitment to an integration of faith and learning.

Essential Functions:

Please complete and submit the Faculty application along with the below documents to resume@vanguard.edu. Please do not send your documents directly to the Department Chair.

  • Accompanying essays
    • Personal Testimony of Relationship with Jesus Christ.
    • Philosophy of Christian Education and Role of a Christian University.
    • Integration of Faith, Teaching and Scholarship.
  • Curriculum vita
  • One to three letters of reference
  • Copies of unofficial transcripts

*Email must include all the above requested attachments and a completed Faculty application in order to be considered. Review of applications begins immediately; applications will be accepted until position is filled or until there are a sufficient number of applicants. Vanguard University will conduct a background check on the final candidate. For more information about Vanguard University and the Department of Chemistry, which houses the Physics courses, click here.

CHAIR:
Dr. Ted Lorance
Chair, Department of Chemistry
Vanguard University of Southern California
55 Fair Drive, Costa Mesa, CA 92626
E-mail: tlorance@vanguard.edu

FACULTY POSITION - NURSING

Faculty Position - Pre-Licensure Nursing

Department of Nursing

Position Description:

The Department of Nursing at Vanguard University of Southern California invites applications for two full-time faculty positions beginning Fall 2018. The desired applicant is a visionary nursing faculty who is enthusiastic about creating and building an outstanding program of learning for a new pre-licensure program. Specialty areas include Medical-Surgical, Geriatric, Psych-Mental Health, and Obstetrical Nursing and/or the desire to remediate in a new specialty area. Faculty functions under the supervision of the director (chair) and assistant director. Faculty are responsible for individual scholarship (e.g., independent research), university service, community service, and an appropriate teaching load. The pre-licensure program is currently approved by the California Board of Registered Nursing (BRN) and is accredited by the Commission on Collegiate Nursing Education (CCNE).The RN to BSN and MSN programs are accredited by CCNE.

Essential Functions:

  • Instruct courses in areas of content expertise (as approved by the BRN). At least one year of continuous, full-time experience in direct patient care practice as a registered nurse within the last five years is required.
  • Maintain regularly scheduled weekly office hours during the academic school year to advise and mentor students.
  • Support and participate in nursing and university student recruitment and advisement activities.
  • Provide leadership in coordinating classes and clinical rotations.
  • Utilize a variety of teaching methods to accommodate the varying learning styles of the students.
  • Serve as a liaison to relevant community organizations and clinical partners. Maintain collegial and collaborative relationships with clinical partners.
  • Participate in professional, community activities, and continuing education offerings to ensure community involvement and engagement in lifelong learning activities.
  • Experience in using a learning management system to augment instruction.
  • Establish, model, and maintain an atmosphere of professional nursing behaviors in the classroom and clinical labs.
  • Collaborate with nursing faculty in the coordination and regular evaluation of the effectiveness of student learning outcomes.
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.
  • A vibrant Christian faith and commitment to academically rigorous integration of faith and learning.
  • Other duties as assigned.

Minimum Qualifications:

  • Experience in pre-licensure classroom and clinical instruction, curriculum development, and program evaluation at the baccalaureate level, preferred.
  • Must possess a Master’s Degree in Nursing; doctorate preferred.
  • Have a current, unencumbered California RN license and clear background check.
  • Candidates must have evidence of a strong commitment to undergraduate education including student advisement, engagement and mentoring.
  • Must possess a vibrant Christian faith, and clear commitment to integration of faith and learning in working with students.

Salary:

Full-time position. Rank and salary commensurate with qualifications and experience.

Application Procedure:

Please complete and submit the Faculty application along with the below documents to resume@vanguard.edu. Please do not send your documents directly to the Department Chair.

  • Accompanying essays
    • Personal Testimony of Relationship with Jesus Christ.
    • Philosophy of Christian Education and Role of a Christian University.
    • Integration of Faith, Teaching and Scholarship.
  • Curriculum vita
  • One to three letters of reference
  • Copies of unofficial transcripts

*Email must include all the above requested attachments and a completed Faculty application in order to be considered. Review of applications begins immediately; applications will be accepted until position is filled or until there are a sufficient number of applicants. Vanguard University will conduct a background check on the final candidate. For more information about Vanguard University and the Department of Nursing, click here.

Program Director:
Mary Wickman, Ph.D., RN
Vanguard University of Southern California
55 Fair Drive, Costa Mesa, CA 92626
E-mail: mary.wickman@vanguard.edu

FACULTY POSITION - NURSING

Faculty Position - Pre-Licensure Nursing

Department of Nursing

Position Description:

The Simulation Lab Coordinator is a professional registered nurse (RN) who promotes students’ ability to achieve course and program student learning outcomes through planning, implementing, and evaluating simulation-based learning activities. The coordinator collaborates with teaching faculty and chairs in integrating simulation based activities across the curriculum. The coordinator functions under the supervision of the director and assistant director, and works collaboratively with course and clinical faculty.

Essential Functions:

  • Maintains regularly scheduled hours in the simulation lab per week in conjunction with scheduled lab courses and ensures weekly open lab time for skills practice.
  • Ensures a continuous quality improvement program for simulation-based activities.
  • Assists with the set-up and take-down of simulation lab scenarios.
  • Anticipates purchasing needs for additional lab resources and submits timely accounting and budgetary requests.
  • Ensures regular maintenance of patient simulators in accordance with service agreements to keep all equipment in optimal working order.
  • Collaborates with course faculty to facilitate selection of simulation scenarios and learning activities appropriate to the achievement of course learning outcomes.
  • Provides orientation and continuing education for staff and clinical faculty related to simulation-based activities.
  • Maintains current expertise in simulation utilization by regularly attending education/simulation conferences appropriate for the simulation lab coordinator role.
  • Establishes, models, and maintains an atmosphere of professional nursing behaviors in the simulation lab.
  • Orders all supplies necessary each semester for skills lab practice and simulation scenarios.
  • Oversees scheduling of classes using the Simulation Labs.
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.
  • Other duties as assigned.

Minimum Qualifications:

  • Must possess a Master’s Degree in Nursing; direct patient care experiences within the previous five (5) years in the nursing area to assigned content areas; and have a current, unencumbered California RN license.
  • Three years of nursing experience required and previous undergraduate/graduate teaching experience.
  • Expert technical skills and computer experience required.
  • Candidates must have evidence of a strong commitment to undergraduate education including student advisement and mentoring.
  • Must possess a vibrant Christian faith, and clear commitment to integration of faith and learning in working with students.

Salary:

Half-time position. Rank and salary commensurate with qualifications and experience.

Application Procedure:

Please complete and submit the Faculty application along with the below documents to resume@vanguard.edu. Please do not send your documents directly to the Department Chair.

  • Accompanying essays
    • Personal Testimony of Relationship with Jesus Christ.
    • Philosophy of Christian Education and Role of a Christian University.
    • Integration of Faith, Teaching and Scholarship.
  • Curriculum vita
  • One to three letters of reference
  • Copies of unofficial transcripts

*Email must include all the above requested attachments and a completed Faculty application in order to be considered. Review of applications begins immediately; applications will be accepted until position is filled or until there are a sufficient number of applicants. Vanguard University will conduct a background check on the final candidate. For more information about Vanguard University and the Department of Nursing, click here.

Program Director:
Mary Wickman, Ph.D., RN
Vanguard University of Southern California
55 Fair Drive, Costa Mesa, CA 92626
E-mail: mary.wickman@vanguard.edu

OPEN STAFF POSITIONS

All applicants for staff positions are required to complete the Staff Application along with submission of a resume and other materials required for the position to resume@vanguard.eduplease note that we only accept electronic application materials.

Our job board is updated regularly to advertise current open Staff positions. Inquiries regarding available Staff positions should be directed to: Human Resources.

Campaign Manager

Campaign Manager

OFFICE OF University Advancement

POSITION SUMMARY:

The Campaign Manager/Major Gift Officer, a newly created position, will report to the Vice President of Advancement and maintain responsibility for both the capital campaign and a portfolio of prospective donors and funder. This individual will serve as a member of Office of Advancement leadership team and will help implement plans and policies in a manner that provides the necessary funding to support all aspects of the capital campaign.

ESSENTIAL FUNCTIONS:

  • Manage the overall campaign plan and timetable, addressing the following key issues.
  • Identify and monitor campaign plan strategies to keep campaign activity on schedule and on track.
  • Assist in the identification, recruitment and solicitation of campaign leadership.
  • Drive the organization and implementation of specific plans to engage in the identification, cultivation, and solicitation of prospective donors, with an emphasis on acquisition of new donors with a medium to long term cultivation cycle to the capital campaign.
  • Responsible for soliciting gifts of $25,000 and higher.
  • Participate in cultivation and request meetings.
  • Coordinate campaign-specific cultivation activities.
  • Assist with foundation research and proposal writing.
  • Manage relationships with a portfolio of prospective donors and funders.
  • Work collaboratively with and in support of other development team members, VU staff, and alumni and parent volunteers to cultivate and solicit prospective donors and funders.
  • Monitor all prospect contacts to ensure positive and purposeful prospect and donor relations.
  • Organize and coordinate the activities of the key campaign committees (Campaign Planning and Organizing Task Force, Campaign Cabinet and Divisional sub-committees, staff leadership, faculty, and others) to ensure their successful fundraising efforts.
  • Develop and maintain prospect lists and tracking systems, matrices, and pipeline reports (both for overall donors and for specific committee activity).
  • Produce or update key campaign operative materials.
  • Implement a campaign communications strategy and plan.
  • Oversee development of campaign collateral and supporting materials.
  • Provide regular updates and reports to staff, faculty, and committee leaders tracking campaign statistics, evaluating progress based on established benchmarks, recommending next steps, and adjusting when necessary.
  • Present campaign progress at Board meetings and retreats.
  • Prepare all general campaign correspondence.
  • Ensure the proper documentation and acknowledgement of all campaign pledges.
  • Develop and implement a pledge redemption system and ongoing donor communications/stewardship plan.
  • Maintain ongoing and active networking with internal and external constituencies.
  • Represent the organization in the community as appropriate.
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.
  • Perform other duties as required.

MINIMUM QUALIFICATIONS:

  • Bachelor’s degree required, graduate degree preferred.
  • 6-8 years of progressively responsible fundraising experience and a proven record of successful cultivation and solicitation of gifts.
  • Prior capital campaign experience while working in an Advancement Office, preferably for an educational institution.
  • Ability to inspire and motivate volunteers and staff, being seen as a leader of the campaign.
  • Demonstrated working knowledge of all areas of fundraising, with a particular emphasis on major gift acquisition.
  • Proven track record in planning and achieving short- and long-term goals and creating a plan outlining activity.
  • Exceptional interpersonal and influencing skills, tact, and diplomacy with the ability to develop and maintain cooperative and successful working relationships with volunteers, staff, and all donors; ability to serve as a team player and leader.
  • Demonstrated ability to think strategically and creatively about engaging donors, and to develop plans of action and follow through.
  • Excellent verbal and written communication skills.
  • Sound judgment and superior problem-solving ability.
  • Integrity and fiscal accountability.
  • Experience working with volunteers.
  • Must be willing and available to work evenings and weekends per event-related scheduling.
  • Experience working with donor management and data management systems preferred.
  • Knowledge and acceptance of principles and philosophies of Vanguard University, its programs and requirements.

SALARY:

Full-time position. Salary is commensurate with education and experience and includes a generous benefits package.

APPLICATION PROCEDURE:

Applicant should submit a completed VUSC Application for Staff Employment and current resume. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received.

ACM028

ADMISSIONS COUNSELOR

Admissions Counselor

DEPARTMENT OF UNDERGRADUATE ADMISSIONS

POSITION SUMMARY:

The Admissions Counselor for the Undergraduate Admissions Office is responsible for recruiting prospective students and applicants within designated geographic regions or student cohort. Admissions recruitment, counseling, outreach and application review are all significant functions of this position. This position reports to the Assistant Director for Undergraduate Admissions.

ESSENTIAL FUNCTIONS:

  • Reflect and promotes the mission, vision, and identity of the University.
  • Manage a recruitment territory based on geographical area and/or student cohort.
  • Develop and maintain relationships with high school guidance counselors, community college transfer centers, youth pastors and other key influencers in assigned territory.
  • Implement recruiting strategies as directed by management team.
  • Schedule and attend recruitment activities and makes presentations at high schools, community colleges, churches, and organized fairs and events.
  • Maintain scheduled contact via telephone, email and social media with prospect and applicant roster. Must be accountable to goals and yield as set by management.
  • Manage application roster of approximately 300 during annual recruitment cycle.
  • Assist with coordination of various prospect and applicant on-campus and off-site visit programs. Conduct individual on-campus appointments and occasional tours.
  • Counsel applicants through the admission process, including the financial aid awarding process, academic registration and financial registration.
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.
  • Perform related duties as assigned

MINIMUM QUALIFICATIONS:

  • Bachelor's degree required. Experience in admissions, recruitment, education, public relations or marketing preferred.
  • Excellent experience in customer relations and service administration required.
  • Ability to professionally represent Vanguard University in a variety of situations. Strong oral and written communication skills. Ability to communicate effectively and professionally to students, parents, staff, administration, faculty, high school/community college representatives, and pastors.
  • Strong collaborative and team-oriented interpersonal skills.
  • Detail-oriented, accurate, organized and efficient.
  • Ability to work independently, handle large volumes of work, and multi-task with interruptions.
  • Ability to handle information in a confidential and professional manner.
  • Demonstrated computer proficiency in Microsoft Office. Experience with enterprise system such as Colleague preferred.
  • Overnight travel and occasional evening and weekend work required.
  • Be able to lift 20 lbs. boxes of files and/or publications.
  • Knowledge and acceptance of principles and philosophies of Vanguard University, its programs, and requirements.
  • As a requirement for hire, the insurance company requires that you possess a valid driver’s license, auto insurance card and that you are able to meet the mandated criteria for obtaining Vanguard University driver authorization.

SALARY:

Full-time position. Salary is commensurate with education and experience and includes a generous benefits package.

APPLICATION PROCEDURE:

Applicant should submit a completed VUSC Application for Staff Employment and current resume. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received.

UAC047

ADMINISTRATIVE ASSISTANT

Administrative Assistant

institute for faculty development

POSITION SUMMARY:

The Administrative Specialist of the Vanguard University Institute for Faculty Development (IFD) activity. The Administrative Specialist will report to the Senior Director of the IFD.


ESSENTIAL FUNCTIONS:

  • Provide office support for the IFD Senior Director including screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries as appropriate; serves as the primary point of contact and liaison between the office, faculty, and external constituencies on a range of day-to-day issues.
  • Organize and facilitate meetings and special events; schedule and coordinate dates and times, venues, attendance, agendas, and facilities
  • Carry out administrative support duties such as filing, copying, and preparing folders or packets; take minutes, provide administrative support, follow up on matters arising from meetings
  • Maintain the IFD training calendar.
  • Update the IFD website with faculty blogs, upcoming events and resources to ensure maximum communication with the broader VU community.
  • Consolidate and draft IFD input for Provost newsletter and Board of Trustee reports.
  • Compose and prepare written documentation and correspondence; screen and evaluate incoming and outgoing correspondence and prepare responses as appropriate; meet with faculty and staff to gather, distribute, and/or communicate information, as requested.
  • Work with Marketing to include faculty related information (e.g., events, training, updates, faculty notes, new faculty, faculty publications) for internal and external publications.
  • Plan, compile, research, and coordinate special projects as assigned; analyze specific operation procedures and problems as deemed necessary.
  • Facilitate management of repository for faculty-produced tools and resources for effective pedagogy.
  • Work with the Faculty Development Committee to track professional development spending, notify faculty of fund request outcomes and improve faculty development funds request processes when needed.
  • Monitor professional development and IFD budget and spending.
  • Reconcile all faculty professional development fund travel expense reports.Works with Accounting to resolve discrepancies.
  • Become proficient in the use of Vanguard tools to reconcile financial transactions on ComData, input budget forecasts into Vena, conferencing on 25Live and food requests on Bon Appetit’s Catertrax tool.
  • Process and submit budget reports and/or budget requests.
  • Maintain confidential faculty files.
  • Oversee ordering of office supplies and other materials.
  • Fulfill university staff requirements under the oversight of IFD.
  • Performs IFD-related duties or projects as assigned by activity constituents.
  • Create reports for use in assessment, evaluation and reporting of the IFD grant activity.
  • Take the initiative to identify gaps in faculty support, (e.g., adjunct faculty on-boarding processes) and act to close the gaps.
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.
  • Perform other duties as assigned.

MINIMUM QUALIFICATIONS:

  • Bachelor’s degree required.
  • Two or more years’ experience in office management (Higher Ed preferred).
  • Computer proficiency in MS Word, Excel, PowerPoint.
  • Excellent interpersonal skills.
  • Publishable writing level.
  • Able to manage multiple tasks with a high level of accuracy.
  • Self-starter.
  • Able to assume project management level responsibilities as needed.
  • Knowledge, acceptance, and adherence to the mission, values, and philosophies of Vanguard University.

SALARY:

Part-time, 30 hours per week position. Salary is commensurate with education and experience and includes a generous benefits package. Funding for this position is from a Title V HSI grant (Award # P031S150199) sponsored by the Department of Education. This is a 100% grant-funded position with an anticipated grant end date of 09/30/2020. Although the grant is expected to end on that date, sometimes additional funding can be obtained to extend a grant beyond the end date.

APPLICATION PROCEDURE:

Applicant should submit a completed VUSC Application for Staff Employment and current resume. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received.

IFD068

ASSISTANT DIRECTOR OF ADMISSIONS

Assistant Director of Admissions

enrollment management

POSITION SUMMARY:

The Assistant Director of Admissions works within Enrollment Management (EM). Is a member of the EM management team and with director of admissions, manages the recruitment of new incoming freshman, transfer, nursing and/or graduate students. Admissions recruitment, counseling, outreach and application review are all significant functions of this position. This position reports to director of admissions and includes supervision of admission(s) counselors.

ESSENTIAL FUNCTIONS:

  • Reflect and promote the mission, vision, and identity of the University.
  • Provide vision, leadership, management, and ongoing training for admissions counselor(s).
  • Hire and coach admissions counselors to be strong territory and roster managers and hold accountable for goals and yield as set by management.
  • With director, analyze daily prospect/applicant reports, set conversion goals, and monitor admissions counselor(s) progress and enforce accountability.
  • Implement recruitment strategies as directed by senior management team.
  • Manage a recruitment territory or roster and may include limited travel.
  • Maintain scheduled contact via telephone, email and social media with prospect and applicant roster and assist admissions counselor(s) as needed based on volume and calendar. Accountable to goals and yield as set by senior management.
  • Develop and maintain relationships with key internal and external constituents (e.g. faculty, school counselors, transfer centers, churches, other external organizations).
  • Register, schedule, assign and attend recruitment activities and make presentations at on and off campus meetings, events and/or conferences.
  • Counsel applicants through the admission process. May include communication of basic information about financial aid awarding and financial registration.
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.
  • Perform related duties as assigned.

MINIMUM QUALIFICATIONS:

  • Bachelor's degree required.
  • Minimum of three years of experience in admissions and/or recruitment. Preference is given to candidates who have worked in admissions at Christian and/or private institutions.
  • Strong analytical skills, ability to analyze reports and set conversion goals.
  • Previous experience in a goal driven team environment.
  • Ability to professionally represent Vanguard University in a variety of situations.
  • Strong oral and written communication skills. Ability to communicate effectively and professionally with a wide range of constituents.
  • Strong collaborative and team-oriented interpersonal skills.
  • Detail-oriented, accurate, organized and efficient. Ability to work independently, handle large volumes of work, and multi-task with interruptions.
  • Ability to handle information in a confidential and professional manner.
  • Demonstrated computer proficiency in Microsoft Office. Experience with enterprise system such as Ellucian Colleague preferred and/or consumer relationship management system such as Hobsons Radius.
  • Overnight travel and occasional evening and weekend work required.
  • Ability to lift 20 lbs.
  • Knowledge and acceptance of principles and philosophies of Vanguard University, its programs, and requirements.

SALARY:

Full-time position. Salary is commensurate with education and experience and includes a generous benefits package.

APPLICATION PROCEDURE:

Applicant should submit a completed VUSC Application for Staff Employment and current resume. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received.

ADA058

PAYROLL SPECIALIST

Payroll Specialist

Human resources department

POSITION SUMMARY:

The Payroll Specialist is responsible for the processing, recording and administration of the University payroll using a software suite that is proprietary to Paychex, Inc., the service provider contracted by the University. The primary function of this position includes timely and accurate processing of faculty, staff and student payroll. The position is also the primary liaison with Paychex and is responsible to maintain and enhance that relationship. The Payroll Specialist reports to the Sr. Director of Human Resources, and works collaboratively with the HR Supervisor and the rest of the HR team.

ESSENTIAL FUNCTIONS:

  • Perform daily payroll operations to accurately process and maintain semimonthly University payroll for over 600 employees via Paychex.
  • Manage the payroll related office workflow to ensure all payroll transactions for faculty, staff, and students are processed accurately and timely.
  • Reconcile payroll prior to final transmission and validate confirmed reports.
  • Process garnishment orders to include accurate calculation, notification, system input and compliance.
  • Input payroll payments for changes and additions, i.e. stipends, existing/renewal contracts, overtime, additional regular hours, benefits, retirement, tuition remission, W4, direct deposit, bonus, etc.
  • Respond to information requests from the Employment Development Department (EDD) regarding disability and family leave benefits.
  • Complete annual calculation of ministerial Housing Allowance in relation to annual wages for qualified faculty/staff.
  • Audit payroll reports at the end of every pay cycle and make corrections as necessary.
  • Close payroll in a timely manner; prepare and distribute all required reporting and data upload files.
  • Process out-of-cycle manual checks.
  • Process all employee Leave of Absence audits.
  • Create, maintain and update the 9, 10 and 11-month employee time off payment process.
  • Accurately and timely terminate employees in both the Paychex and Colleague (ERP) system and process their final payment.
  • Initiate contact with and finalize paperwork for States where Vanguard is hiring employees for the first time.
  • Reconcile the student labor transactions reimbursed by the food services provider.
  • Continuously perform internal payroll audits and make corrections as needed.
  • Create and distribute ad-hoc payroll system reports and queries as needed.
  • Diligently and continuously maintain and update payroll processes as guided by Federal and/or State laws and as required by the University, to maintain compliance.
  • In conjunction with HR staff, provide assistance to University employees including student workers regarding all payroll related matters.
  • Verify the data presented in the annual employee W-2 forms and Affordable Care Act (ACA) reporting.
  • Reconcile and problem-solve all payroll issues and accompanying records, communicate solutions directly to HR and/or directly to the employee as needed.
  • Identify processing trends/issues and recommend solutions to the Sr. Director of Human Resources regarding all matters related to payroll.
  • Respond to employment verification requests with appropriate salary data.
  • Collaborate with co-workers regarding process improvements for personnel transactions, office processes, procedures and Paychex system via regular meetings.
  • Create and maintain up-to-date Payroll Policy and Procedure documents and the related desk procedures.
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.
  • Perform additional related duties as assigned.

MINIMUM QUALIFICATIONS:

  • BA in Business Administration with emphasis in accounting preferred; equivalent experience acceptable in lieu of degree.
  • Acquired Certified Payroll Professional (CPP) certification is a plus.
  • Five or more years of payroll experience preferably in a college or university setting.
  • Ability to analyze data to suggest process improvements.
  • Strong PC skills including intermediate proficiency in Excel.
  • Clear understanding of proper taxation of employer paid benefits.
  • Knowledge of federal, multistate and local payroll regulations.
  • Knowledge of payroll best practices and relevant HR office procedures and terminology.
  • Ability to make decisions, problem-solve, convert, organize and analyze data into meaningful information.
  • Excellent organizational, multi-tasking and prioritizing skills.
  • Ability to meet deadlines and work with minimal supervision; self-motivator.
  • Maintain confidentiality of payroll and personnel data.
  • Ability to communicate clearly, both orally and in writing; ability to compose formal business/routine letters.
  • Strong work ethic and team player attitude; ability to relate well with staff, faculty and students. Applicants with Paychex and/or other payroll software reporting experience will be given priority.

SALARY:

Full-time position. Salary is commensurate with education and experience and includes a generous benefits package.

APPLICATION PROCEDURE:

Applicant should submit a completed VUSC Application for Staff Employment and current resume. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received.

HRP068

OPERATIONS SPECIALIST

Operations Specialist

Department of auxiliary services

POSITION SUMMARY:

The Operations Specialist is responsible for analyzing and reconciling operational budgets while coordinating payments and billables for various Auxiliary Services. This position will also provide redundant operational support to the Mail and Copy Center. This position reports directly to the Senior Director of Facilities Operations and Auxiliary Services.

ESSENTIAL FUNCTIONS:

  • Assist in the implementation of department and project goals, objectives, strategies and work plans.
  • Maintain QuickBooks campus wide billables for Mail Services, Copy and Print Services, and Record Retention and Destruction Services.
  • Balance the Mail and Copy Center Cash Register and deposits all funds for the Mail and Copy Center.
  • Maintain budget records while reconciling budget accounts to ensure accuracy for Auxiliary Services.
  • Prepare a monthly budget report for operations and auxiliary programs that provides financial monitoring and controls that will be presented to Senior Director of Facilities Operations and Auxiliary Services.
  • Develop initiates and maintains a variety of files and records such as timecards, budget, staff vacation, sick leave and schedule changes for student workers.
  • Provide operational redundancies to Mail and Copy Services.
  • Maintain permits with U.S. Postal Service for bulk mail and business reply.
  • Input daily charges of copy jobs and supplies for month end billing.
  • Manage monthly invoicing and billing for Convience copiers.
  • Prepare and manage annual budget.
  • Oversee contracted services for secure file storage, data destruction, and recycling/shredding schedules.
  • Negotiate directly and independently with sales representatives/vendors.
  • Develop and maintain strategic action plans and progress reports.
  • Develop and maintain departmental policies and procedures.
  • Maintain department/office records and balances information for control purposes.
  • Collaborate with internal staff and external stakeholders to provide and/or retrieve budget information, payable information, and billable information.
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.
  • Other duties as assigned by Senior Director of Facilities Operations and Auxiliary Services.

REQUIREMENTS:

  • Knowledge of mail and photocopy equipment; operation, cleaning and preventative maintenance.
  • General knowledge of Microsoft Word, Excel, Access, Outlook, and Ellucian software.
  • Ability to learn and perform accounting functions to process charges with Quick Books program.
  • Must possess the capacity to manage multiple tasks simultaneously.
  • Ability to problem-solve and work with minimal supervision.
  • Excellent customer service and interpersonal skills to help students, faculty, staff and general public.
  • Ability to lift and/or move up to 50 pounds, pull, grasp, stoop, and reach to utilize mailboxes, paper supplies, packages and file cabinets.
  • Ability to climb stairs and walk indoors or outdoors to various offices on campus while carrying mail, packages and supplies.
  • Capacity to manage multiple tasks simultaneously with minimum supervision.
  • Ability to accept ownership, be accountable, and deliver on commitments.
  • Identify problems and resolutions and facilitate change.
  • Ability to relate to students, faculty, staff and guests of VUSC in a friendly, professional and confidential manner.
  • Excellent planning, organizing, and time management skills.
  • Good written and oral communication skills.
  • Able to work in noisy atmosphere caused by the machine sounds.
  • Knowledge and acceptance of principles and philosophies of Vanguard University, its programs and requirements.

MINIMUM QUALIFICATIONS:

  • A Bachelor’s Degree in business/operations, accounting, finance or three to five years full-time in a related role with experience in a business/operations related field.

SALARY:

Full-time position. Salary is commensurate with education and experience and includes a generous benefits package.

APPLICATION PROCEDURE:

Applicant should submit a completed VUSC Application for Staff Employment and current resume. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received.

OPS068

ADVANCEMENT SERVICES MANAGER

Advancement Services Manager

university advancement office

POSITION SUMMARY:

The Advancement Services Manager is responsible for strategies related to creating and managing an effective infrastructure to support University Advancement.This individual reports to the Senior Director of Development and coordinates efforts with IT and Fiscal Services.

ESSENTIAL FUNCTIONS:

  • Oversees Raiser’s Edge systems.
  • Supervise the Advancement Services Database Coordinator.
  • Responsible for prospect research and analytical report generation along with implementation of the donor prospect management process including identification, tracking, acknowledgement and stewardship processes.
  • Manage data entry for donor records so that the processing, tracking, reporting and acknowledgement of donations are performed in accurate and timely fashion; ensures that the data derived from these activities is maintained in accurate and up-to-date status, and can easily be accessed.
  • Train staff to create queries and reports for events, solicitations, publications, and special projects.
  • Ensure the accuracy of data; Coordinates with IT on the reconciliation of RE and Colleague Data.
  • Reconcile fundraising gift entry data in direct coordination with Fiscal Services.
  • Build and maintain positive working relationships with team members, internal customers, and external vendors.
  • Assist in Advancement events as needed.
  • Facilitate prospect management strategy.
  • Responsible for prospect research and analytical report generation along with implementation of the donor prospect management process including identification, tracking, acknowledgement and stewardship processes.
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.
  • Perform other duties as assigned.

MINIMUM QUALIFICATIONS:

  • Proficiency in database administration
  • Experience with Raiser’s Edge highly preferred.
  • Experience with prospect management systems and processes preferred.
  • Must possess excellent analytical, organizational, and communication skills.
  • Knowledge of basic accounting procedures and gift recording techniques.
  • Bachelor's degree and a minimum of three years’ work experience with a nonprofit.
  • Management experience preferred.
  • Proficient in Microsoft Office.
  • Knowledge and acceptance of principles and philosophies of Vanguard University, its programs and requirements.

SALARY:

Full-time position. Salary is commensurate with education and experience and includes a generous benefits package.

APPLICATION PROCEDURE:

Applicant should submit a completed VUSC Application for Staff Employment and current resume. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received.

ASM068

NETWORK OPERATIONS MANAGER

Network Operations Manager

information technology department

POSITION SUMMARY:

The Network Operations Manager provides operational, configuration, and troubleshooting leadership to ensure high quality service in all network related areas. The Network Operations Manager directly oversees the network operation team responsible functionality of the campus LAN/WAN and directly supervises the technical support staff and is responsible for their training and development. The Network Operations Manager is directly responsible for all administrative network management, corresponding research and development, and software license management. The Network Operations Manager prepares and recommends policy to the CTO regarding network related issues. The ideal candidate is a strong team player, flexible, and has strong creative abilities. The Network Operations Manager reports to the Chief Information Officer.

ESSENTIAL FUNCTIONS:

  • Maintain services, functionality, regular upgrades, and support for all campus nodes, both from a technical standpoint and a managerial standpoint (Mac and PC).
  • Manage and be responsible for all user accounts, policies, and network usage.
  • Coordinate, manage, and lead a technical support team to establish a stable and secure network and computer working environment on the campus LAN/WAN and telephony network. including but not limited to: print services, internet services, licensing, email, network security, QoS, wireless networking, IP telephony, VPN, firewall management, and intranet connectivity for the campus.
  • Facilitate proactive communication with counterpart on the Database Operations side of IT, and the CIO to establish a strong planning and research/development related environment.
  • Responsible for supervising, evaluating, annual review and hiring technicians for the network support team, in consultation with the CIO.
  • Provide weekly reports to CIO on status of server, network, support issues, problem areas, and progress of work.
  • Manage level 1 (helpdesk) level 2 and level 3 user desktop and network support.
  • Development and oversite of network operations policies and procedures.
  • Provides regular and updated documentation on network design, including all changes, disaster recovery scenarios, and technical support history.
  • Administrative oversite of Office 365 Suite including Azure AD, Advanced Threat Detection, Sharepoint, Active Directory, Exchange and Office 365 Apps portal.
  • Working Manager over MS hyper-V server environment, HP Procuve Network, Nimble storage, Shortel Telcom, and Ruckus wireless environment.
  • Service Restoration –Establish SLA on services and manage team to meet SLA’s.
  • Develop and own the processes and procedures used by the team, based on best practice for the industry. Develop documentation related to the departments work processes which is up to date and accurately reflects the day to day running of the team.
  • Manage Desktop Support/Helpdesk Team
  • Organize and prioritize workload for Network Team.
  • Lead (project Manage) internal Network operations projects to improve service using industry PM practices.
  • Conduct team reviews and be responsible for personal and career development of team members
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.
  • Other duties as assigned.

MINIMUM QUALIFICATIONS:

  • 4 year college education resulting in a B.A./B.S. or equivalent is required.
  • A knowledge and proven competence of Network testing equipment.
  • At least two years of prior work experience or technical training for LAN/WAN management preferred.
  • Experience with and good working knowledge of all Windows operating systems, Exchange/365 Windows 2008/2010 and 2016 server, Active Directory, HP network equipment, Ruckus Wireless.
  • Experience with and good working knowledge of Domains, Segmentation, Account Management, Network backups, Trusts, Policies, Network Protocols and Bindings, and Software Imaging, QoS, and Firewalls.
  • Good managerial experience, good organizational skills, the ability to train and encourage a staff of technicians.
  • Ability to manage several projects simultaneously, analyze and logically solve problems, and understand technical materials, while being involved in the supervision of other’s technical performance.
  • Must be willing to work irregular hours when necessary and be on call for support of campus technology services.

SALARY:

Full-time position. Salary is commensurate with education and experience and includes a generous benefits package.

APPLICATION PROCEDURE:

Applicant should submit a completed VUSC Application for Staff Employment and current resume. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received.

NOM078

ASSOCIATE DIRECTOR OF ADVANCEMENT OPERATIONS

Associate Director of Advancement Operations

UNIVERSITY ADVANCEMENT

POSITION SUMMARY:

The Associate Director of Advancement Operations (ADO) implements all processes and events for the Office of University Advancement. The ADO and team will assist University Advancement with donor relations, stewardship, prospect management, events, and will manage two advancement coordinators and student workers. The ADO reports to the Director of Alumni Engagement & Development.

ESSENTIAL FUNCTIONS:

  • Support all initiatives of the Office of University Advancement.
  • Manage two full-time advancement coordinator’s and student worker team of up to 5 students that support University Advancement operations.
  • Coordinate all advancement events including. but not limited to, Imagine Campaign cultivation events, Christmas Fantasia and Christmas Fantasia reception, Larson Lectureship of Ethics & Business, Scholarship Dinner and Run for Mercy.
  • Assist in managing donor stewardship processes.
  • Lead the faculty and staff annual giving campaign – Give, Gain, Grow.
  • Manage support services for Senior Director of Development, Director of Advancement Communications, and Director of External Relations with tasks such as reimbursement reports, managing calendars, and other administrative duties.
  • Act as liaison with Advancement Database Manager to provide support with gift entry, reoccurring reports generation, materials for meetings, etc.
  • Provide support to volunteer boards and committees under the management of University Advancement.
  • Work with and establish relationships with external vendors.
  • Serve as liaison with campus departments and partners.
  • Manage implementation of giving strategies including, but not limited to: phonathon, direct mail, and email campaigns.
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.
  • Fulfills other duties for the University as directed by the Director of Alumni Engagement & Development.

MINIMUM QUALIFICATIONS:

  • Bachelor’s degree preferred.
  • Proficient in Microsoft Office suite of applications.
  • Exceptional office management, organizational, writing, and communication skills.
  • Excellent interpersonal skills and professional demeanor with internal and external constituents.
  • Ability to work independently and prioritize diverse and specialized details and tasks.
  • Ability to handle complaints and assist in conflict management.
  • Absolute preservation of confidential records, financial data and agreed upon conversations.
  • Ability to be flexible to changing departmental needs and job responsibilities.
  • Possesses autonomy in performing program and administrative functions through to completion.
  • Ability to relate to University faculty, staff, students, and external publics with a friendly and flexible disposition.
  • General understanding of fundraising methods including assisting in the development of grant proposals, prospect research, and events.
  • Knowledge of nature of faith-based and non-profit organizations.
  • Knowledge and acceptance of principles and philosophies of Vanguard University.

SALARY:

Full-time position. Salary is commensurate with education and experience and includes a generous benefits package.

APPLICATION PROCEDURE:

Applicant should submit a completed VUSC Application for Staff Employment and current resume. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received.

AAO078

APPLICATION SUPPORT/BUSINESS ANALYST

APPLICATION SUPPORT/BUSINESS ANALYST

INFORMATION TECHNOLOGY DEPARTMENT

POSITION SUMMARY:

Reporting to the Applications Systems Manager, the Applications Support/Business Analyst provides technical support for campus Customer Relationship Management (CRM) systems and general tier-two support for the campus Enterprise Resource Planning (ERP) system (Ellucian Colleague) and associated applications software and interfaces. As a member of the Applications Systems team, the Applications Support/Business Analyst will collaborate with department Business Analysts and fellow IT team members to provide timely and accurate resolutions to requests for service, access, and support.

ESSENTIAL FUNCTIONS:

System Analysis and Support:

  • Provide tier-two troubleshooting and support of software and systems; resolving issues as appropriate and escalating as necessary.
  • Develop and document planning, policy, and training procedures pertaining to Colleague for approval by the Applications Systems Manager.
  • Along with the Senior Systems Analyst, develop and deliver Colleague related training and workshops to campus constituents (Colleague new user, Colleague securities, eCommunities familiarization)
  • Troubleshoot issues related to the myVU Portal which could include troubleshooting MyBill (TouchNet), Online Services (Ellucian WebAdvisor/Colleague Self-Service), and access or permissions issues.
  • Provide back-up support for FormFusion and Colleague printing services.
  • Provide backup support for primary report writer by creating basic reports using Business Objects (BO), performing basic BO administration tasks (updating report elements, report schedules, etc.), communicating BO reporting best practices and providing basic education in the development of report writing skills.
  • Liaison between IT and departmental Business Analysts (BA) and vendor support.
  • Provides technical support to departmental BAs on server-side configuration and administration for the Microsoft Dynamics CRM platform.
  • Assists departmental BAs in applying Ellucian and Microsoft best practices and optimized processes to the configuration of their CRM systems.
  • Applies knowledge and expertise of departmental processes to make recommendations to departmental BAs on technical solutions to process needs and problem resolution.
  • Assist the Programmer/Support Analyst, provide support for all data integrations through advanced troubleshooting, researching, testing, data mapping, field translations, data type/format rule identification and validation.
  • Apply industry standard principles and tasks in each Business Analysis domain (Needs Assessment, Planning, Analysis, Traceability and Monitoring, and Evaluation) during all projects and process improvement effort.
  • Primary Ellucian Electronic File (ELF) programmer, writing new and modifying existing custom import processes in support of Colleague data integration. (Rohan should be primary)
  • Participate in project requirements gathering, analysis, and design meetings and collaborative sessions to determine feasibility, provide solution recommendations, and make time and effort estimations for new project requests.
  • Provide project management support for assigned projects through all phases of the project lifecycle (Initiating, Planning, Executing, Monitoring & Controlling, and Closing).
  • Adhere to Change Management (CM) principles when responding to requests, performing tasks involving existing products, and to those still within an active project.
  • Thoroughly document all new processes and problem descriptions and their associated resolutions in the documentation library and provide timely documentation updates when necessary. Produce end-user documentation for new products and knowledge base articles for verified problem resolutions.
  • Track, update, and communicate the status of all tasks assigned to or initiated in area of responsibility in accordance with departmental Service Level Agreement standards and procedures.
  • Participate in team status meetings, process/code reviews, and collaborative work sessions.
  • Stay informed of, and adhere to all university, staff, and departmental policies.
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.
  • Perform other duties as assigned.

MINIMUM QUALIFICATIONS:

  • B.A. / B.S. degree required; Education and experience in Business or Information Technology preferred.
  • At least one year of experience supporting the implementation, administration, and data integration of Ellucian Recruit and/or Advise.
  • Knowledge of Colleague (Comm Management, structure, etc)· Knowledge of Business Objects· High level of administrative skills and keen attention to detail.
  • Excellent written and verbal communication skills with proficiency in the English language. Ability to work effectively and cooperate with Staff, Faculty and Students.
  • Ability to work independently using investigative analysis for problem solving.
  • Knowledge and acceptance of principles and philosophies of Vanguard University, its programs and requirements.

Desired Skills/Abilities

  • Demonstrated ability to develop new and customize existing Ellucian Electronic File (ELF) import utilities.
  • Advanced working knowledge of Ellucian Colleague modules and products such as Financial Aid, Registration, Financials, Recruit, and Advise.
  • At least one year working within functional department performing Business Analyst functions is preferred.
  • Advanced knowledge of data administration and understanding of data relationships and the importance of data integrity.
  • Ability to work collaboratively in a team environment, providing support to end users and to senior team members.
  • Ability and willingness to adapt to a fluid work environment, including team and independent responsibilities.
  • Ability to master new technologies quickly, and explain technology to non-technical users.
  • Solid commitment to service. Flexibility to work irregular hours when necessary.
  • Knowledge of Microsoft CRM Dynamics.

SALARY:

Full-time position. Salary is commensurate with education and experience and includes a generous benefits package.

APPLICATION PROCEDURE:

Applicant should submit a completed VUSC Application for Staff Employment and current resume. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received.

ASB078

Desktop Support Technician

DESKTOP SUPPORT TECHNICIAN

INFORMATION TECHNOLOGY DEPARTMENT

POSITION SUMMARY:

The Systems Technician I is to provide general maintenance and troubleshooting support to ensure high quality service and resolution of campus telecommunications and computer system technical problems. The Systems Technician’s primary responsibility is to provide timely PC level support resulting in user satisfaction. The Technician reports to the Network Operations.

ESSENTIAL FUNCTIONS:

  • Terminate, splice, troubleshoot, and certify all Ethernet and phone hardware.
  • Troubleshoot computer hardware, software, printing and minor network problems for multiple computer platforms and campus phone system.
  • Assuring the highest levels of availability for all monitored applications and products including general site availability.
  • Assessing and troubleshooting errors, matching incidents against known problems and errors, then providing a solution or workaround.
  • Escalating incidents to support areas and IT management based on set thresholds, and monitoring the progress of escalated incidents.
  • Creating and updating incidents accordingly within the ticket tracking system with detailed incident and resolution information. Notifying appropriate personnel and customers (internal and external) upon issue resolution.
  • Categorizing incidents correctly and assessing/negotiating the urgency and impact of a reported or discovered incident.
  • Build and maintain repair or schedule service for desktop PCs and laptops with applications installed. Create user accounts. Setup phones and communication devices including Droid, iOS, and Windows 8.
  • Install hardware and software upgrades, manage user accounts, maintain backup system, and assist with network and server changes and upgrades.
  • Teach end users how to connect to applications and train them on basic application usage such as Outlook, Excel or Word. Assist new hires with logging in and obtaining appropriate access.
  • Update documentation to record new equipment installed, new sites, and changes to computer configurations. Maintain an inventory of laptops, workstations, servers, and network hardware.
  • Work on projects associated with Desktop Support related tasks (i.e., monthly reports, burning customer DVDs, rolling out OS/software upgrades, new products, office moves, etc.)
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.
  • Perform other duties as assigned.

MINIMUM QUALIFICATIONS:

  • 2 years college education preferred.
  • A+ Certification required within 60 days from hire date; at least one year of formal computer support experience preferred.
  • Understanding of TCP/IP networking.
  • At least one year of prior work experience or technical training in computer hardware/software troubleshooting and installation preferred.
  • Experience with software installations of Desktop application such as MS Office and Adobe products.
  • Good working knowledge of basic computer hardware and ability to diagnose specific problems related to such hardware. Experience with and good working knowledge of Windows 9x, ME, XP, 2000, and MS Office products.
  • General familiarity with computer industries.
  • Ability to work with and cooperate with staff, faculty, students and vendors.
  • Must be willing to work irregular hours when necessary.
  • Must be able to lift up to 30 lbs. maximum on occasion.
  • Knowledge of computer software and hardware related to networking.
  • Knowledge and acceptance of principles and philosophies of Vanguard University.

Knowledge, Skills & Abilities

  • Good troubleshooting skills
  • Ability to work independently when assigned a task and follow it through to completion.
  • Ability to make sound, quick decisions to recover application availability to customers.
  • Ability to work in a team and independently fix issues with little or no supervision.
  • Good communication skills and the ability to work well with others.
  • Detail and process oriented individual.
  • Ability to work in fast paced environment.

SALARY:

Full-time position. Salary is commensurate with education and experience and includes a generous benefits package.

APPLICATION PROCEDURE:

Applicant should submit a completed VUSC Application for Staff Employment and current resume. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received.

ITD078

ADVANCEMENT COORDINATOR

Advancement Coordinator

University advancement

POSITION SUMMARY:

The Advancement Coordinator is responsible for providing operational and logistic support for the Office of University Advancement, which includes timely and accurate data entry, gift processing and stewardship logistics, execution of membership giving strategy, management of online giving platform, prospect management and research, and maintenance of data integrity. This position reports to the Director of Alumni Engagement.

ESSENTIAL FUNCTIONS:

  • Assist Advancement relationship managers with prospect research, solicitation campaigns and annual giving, which includes preparing gift proposals, writing “thank you” notes and inputting prospect data.
  • Maintain records and reports of giving, such as: tracking donations, donors and donor recognition in compliance with the University standards and all legal requirements; creating and tracking gift acknowledgments; tracking and reporting giving segments, such as President’s Circle and Invest in Gold.
  • Implement corporate sponsorship benefit programs.
  • Support Advancement Services Manager with gift processing and data entry.
  • Build, generate and run database queries, exports and reports as needed.
  • Assist in set up and maintenance of online donation platforms.
  • Assist Advancement Service Manager in maintaining database, which includes managing comprehensive electronic filing system for all records; tracking prospect research; inputting compiled lists; and regularly assisting with constituent data integrity projects, such as bio/demographic information, prospect pool and pipeline analysis.
  • Provide administrative support to University Advancement Directors, including support of calendar, budget management, P-card receipt processing and other invoices as necessary.
  • Provide logistic support for Advancement events.
  • Manage Advancement student worker positions.
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.
  • Perform other duties as assigned.

MINIMUM QUALIFICATIONS:

  • Ability to take ownership of tasks from start to finish keeping all stakeholders updated on progress
  • Have strong critical thinking skills with strong attention to detail and ability to work both independently and within a team environment
  • Recognize the importance of data quality, integrity and confidentiality in the context of a dynamic and high-performing advancement team
  • Excellent organizational, communication and customer service skills
  • Self-motivated, outgoing and results oriented
  • Understanding of computer networks/platforms
  • Knowledge of and experience in Raisers Edge or similar CRM highly preferred
  • Experience with Net Communities or online giving preferred
  • Proficient in Microsoft Office suite
  • Knowledge of relevant office practices and procedures and the ability to master new procedures
  • Ability to work independently; maintain confidences; prioritize work necessary to meet deadlines, results oriented
  • Ability to communicate clearly both verbally and in writing
  • Demonstrated ability to effectively work with others
  • Detailed record keeping skills required
  • Knowledge and acceptance of principles and philosophies of Vanguard University
  • High school diploma; preferred education: Bachelor’s degree or combined experience/education as a substitute
  • Experience in educational workplace helpful

SALARY:

Full-time position. Salary is commensurate with education and experience and includes a generous benefits package.

APPLICATION PROCEDURE:

Applicant should submit a completed VUSC Application for Staff Employment and current resume. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received.

ADC078

WEB CONTENT AND SOCIAL MEDIA SPECIALIST

Web Content and Social Media Specialist

marketing

POSITION SUMMARY:

The Web Content & Social Media Specialist will organize, develop, and maintain content on the Vanguard University website and social media platforms and provide technical support and management to website constituents. This position reports to the Marketing Manager and is responsible for ensuring consistency with the website vision and style guide, while developing strategies to help keep content fresh and dynamic. The specialist will be responsible for executing day-to-day updates as well as proactive creation and maintenance of content to promote and advertise the University and programs, faculty, staff and community initiatives. Successful candidates will have a combination of technical experience, written and interpersonal communication skills, and initiative to help improve our website and enhance communication for internal and external audiences.

ESSENTIAL FUNCTIONS:

  • Responsible for developing, designing, posting content and managing the school website to ensure that website compliments collateral while complying with brand guidelines.
  • Ensure website and all social media platforms are well designed, responsive, and properly maintained.
  • Consistently monitor, analyze and post on all social media platforms for the university.
  • Monitor web analytics and provide reports to leadership on a regular basis.
  • Monitor and update Google Adwords and provide analysis on a regular basis.
  • Monitor and benchmark competitor website and social media postings for ideas, best practices, and creative approaches.
  • Improves usability of website and enhance the overall user experience.
  • Provide project management skills and leadership with regards to quality control and content of website.
  • Train and collaborate with department microsite managers for optimal website functionality.
  • Identify risks to the organization and discuss risk reduction options with manager(s).
  • Stay current with industry best-practices, emerging technologies and trends.
  • Manage student workers who support social media efforts.
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.
  • Perform other duties as assigned.

MINIMUM QUALIFICATIONS:

  • Bachelor’s degree in digital media, marketing, communication, journalism, design or related field
  • Demonstrated expertise in CSS and HTML (with fluency in hand coding)
  • Experience with front-end web development
  • Familiarity with scripting languages such as PHP, JavaScript
  • Ability to meet deadlines and work on multiple initiatives and projects simultaneously
  • Excellent written communication and interpersonal skills
  • Excellent organizational and prioritization skills, with some project management experience
  • Experience working cross-functionally within a team
  • Ability to work independently and outside of standard office hours
  • Strong customer service orientation

SALARY:

Full-time position. Salary is commensurate with education and experience and includes a generous benefits package.

APPLICATION PROCEDURE:

Applicant should submit a completed VUSC Application for Staff Employment and current resume. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received.

WCS088

MARKETING MANAGER

Marketing Manager

office of marketing and communication

POSITION SUMMARY:

The Marketing Manager is responsible for providing leadership, oversight and project management within the Office of Marketing. This position takes the lead in developing processes, protocols, and best practices for efficient and on-time delivery of creative and relevant quality products in alignment with brand guidelines. This position reports to the Director of Admissions Operations and University Marketing.

ESSENTIAL FUNCTIONS:

  • Manage and coordinate projects and creative development, from inception through final deliverable, ensuring work is appropriately assigned and completed within expected time frames with a balance of quality and speed.
  • Define, set and manage project scope and budgets.
  • Manage complex projects with multiple stakeholders in a fast-paced environment, building strong relationships across campus, and working with faculty, staff and students.
  • Manage and provide creative direction to the graphic designers, web/social media specialist and freelance team; stepping into the graphic design role on an as-needed basis.
  • Develop concepts and designs for Vanguard marketing materials including, but not limited to, the university website, printed promotional materials, digital assets, video, advertising, recruitment and fundraising materials.
  • Assist University clients and outside vendors with style guide and branding guidelines.
  • Provide expertise and service to University clients in the creative development of University publications, promotional materials, web presence, social media, and logos. University clients include, but are not limited to: Admissions, Professional Studies, Advancement, Alumni Engagement, Athletics, Student Life, university departments, institutes, centers, and student groups.
  • Work with outside vendors to obtain quotes, provide artwork, and key deliverables are met.
  • Work closely with Vanguard’s web content specialist to optimize user experience and website conversion.
  • Work in conjunction with Director of Admissions Operation and University Marketing in managing the university’s creative agency, leading by example and fostering personal development of team members: motivating, growing, coaching, and mentoring.
  • Participate in the development and administration of the department budget.
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.
  • Perform other duties as assigned by the Senior Director of Marketing and Communications and inherent in the position.

MINIMUM QUALIFICATIONS:

  • Bachelor degree required, Master’s degree preferred.
  • Managerial experience in a similar role.
  • Minimum 5-7 years graphic design experience in an agency, higher education, or private industry.
  • Minimum 3-5 years managing both creative workflow process and graphic artists.
  • Computer skill set that includes strong proficiency with the Apple OS and software programs including Adobe InDesign, Adobe Photoshop, Adobe Illustrator, Adobe Acrobat, iMeet, and Microsoft Office.
  • Experience in production, photo retouching, graphic design, typography and layout are essential. A thorough understanding of file preparation for offset printing is critical.
  • Strong evidence of creativity, innovation and vision as it pertains to marketing materials.
  • Ability to effectively manage multiples projects and deadlines.
  • Excellent interpersonal skills in interacting with both vendors and internal clients.
  • Knowledge and acceptance of principles and philosophies of Vanguard University.

SALARY:

Full-time position. Salary is commensurate with education and experience and includes a generous benefits package.

APPLICATION PROCEDURE:

Applicant should submit a completed VUSC Application for Staff Employment and current resume. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received.

MKM088

VANGUARD UNIVERSITY OF SOUTHERN CALIFORNIA is a private, co-educational, comprehensive University of liberal arts and professional studies that believes its evangelical Christian community in the Pentecostal tradition offers a unique opportunity for academic achievement. Vanguard University embodies a Christ-centered, multicultural community serving approximately 2,200 students. Vanguard values and encourages qualified applicants who are diverse in gender, generation, ethnicity, race and/or ability, and seeks employees that will interact with the Vanguard community in a way that reflects a commitment to cultural proficiency. Where permitted by law and in relation to the school’s heritage and mission, Vanguard does exercise religious preference throughout the University.