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Employment Opportunities

Vanguard University is an equal opportunity employer and does not discriminate on the basis of race, hearing status, personal appearance, color, sex, pregnancy, political affiliation, source of income, place of business, residence, ethnicity, national origin (including ancestry), citizenship status, physical or mental disability, age, family responsibilities, gender, veteran or military status (including special disabled veteran, Vietnam-era veteran, or recently separated veteran), predisposing genetic characteristics, domestic violence victim status or any other protected category under applicable local, state or federal law.

Vanguard values and encourages qualified applicants who are diverse in gender, generation, ethnicity, race and/or ability, and seeks employees that will interact in a way that reflects a commitment to cultural proficiency. Where permitted by law and in relation to the school’s heritage and mission, Vanguard does exercise religious preference throughout the University, and therefore employs individuals who are compatible with the institution’s mission and statement of faith.

The open positions on this page are updated regularly. Please check back with us on a weekly basis.

OPEN FACULTY POSITIONS

All available full-time faculty positions are listed below. All applicants for faculty positions (both full-time and adjunct) are required to complete the following Faculty Application in its entirety to be considered for a faculty position: additional inquiries regarding faculty positions can be directed to: Office of the Provost.

Adjunct Faculty Position - Organizational Psychology

ADJUNCT FACULTY POSITION – ORGANIZATIONAL PSYCHOLOGY

Organizational Psychology

Position Description:

Master of Science in Organizational Psychology seeks applications for adjunct lecturers for Critical Analysis and Research Methods and Statistics for Organizational Decision-Making. Additional related opportunity is mentoring students in Master’s Theses or Application Projects. Vanguard seeks professionals of Christian faith who are committed to integration of faith and learning in their respective fields. The applicants must have demonstrated teaching ability and a commitment to working with and encouraging diversity.

Essential Functions:

  • Teach Research Methods and Statistics coursework from the perspective of organizational applications.
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.
  • Collaborate with department faculty in curriculum implementation, student support, and continuous program improvement.
  • Guide students in development of their projects.
  • Challenge thinking, foster debate and develop the ability of students to engage in critical discourse and thinking, including critical evaluation of peer-reviewed articles and other published sources.
  • Transfer knowledge including theory, practical skills, methods and techniques in his/her related field. Help students develop applied research skills.
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.

Minimum Qualifications:

  • Doctorate in I/O Psychology or Organizational Behavior (preferred), demonstrated ability to conduct research. Qualified individuals with doctorates in related areas and exceptional candidates with Master's degrees will be considered.
  • Demonstrated teaching ability.
  • A vibrant Christian faith, and commitment to an integration of faith and learning.

Salary:

Part-time, adjunct position. Salary determined on a per contract basis.

Application Procedure:

Please complete and submit the Faculty application along with the below documents to resume@vanguard.edu. Please do not send your documents directly to the Program Director.

  • Accompanying essays
    • Personal Testimony of Relationship with Jesus Christ.
    • Philosophy of Christian Education and Role of a Christian University.
    • Integration of Faith, Teaching and Scholarship.
  • Curriculum vita
  • One to three letters of reference
  • Copies of unofficial transcripts

*Email must include all the above requested attachments and a completed Faculty application in order to be considered. Review of applications begins immediately; applications will be accepted until position is filled or until there are a sufficient number of applicants. Vanguard University will conduct a background check on the final candidate. For more information about Vanguard University and the Department of Organizational Psychology, click here.

DIRECTOR:
Ludmila N. Praslova, Ph. D.
Professor and Director, Graduate Program in Organizational Psychology
Vanguard University of Southern California
55 Fair Drive, Costa Mesa, CA 92626
Phone: 714-619-6442
E-mail: lpraslova@vanguard.edu

adjunct faculty position - english

ADJUNCT FACULTY POSITIONS – ENGLISH

ENGLISH DEPARTMENT

Position Description:

Vanguard University invites applicants for an Adjunct Professor qualified to teach undergraduate courses in composition.

Essential Functions:

  • Teach ENGL 120C and 220C: Persuasive Writing and Researched Writing
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.

Minimum Qualifications:

  • Earned advanced degree in English, Literature, Writing, or Composition and Rhetoric
  • Excellent oral and written language skills
  • Outstanding Christian character
  • Ability to work effectively with diverse populations

Application Procedure:

Please complete and submit the Faculty application along with the below documents to resume@vanguard.edu. Please do not send your documents directly to the Department Chair.

  • Accompanying essays
    • Personal Testimony of Relationship with Jesus Christ.
    • Philosophy of Christian Education and Role of a Christian University.
    • Integration of Faith, Teaching and Scholarship.
  • Curriculum vita
  • One to three letters of reference
  • Copies of unofficial transcripts

*Email must include all the above requested attachments and a completed Faculty application in order to be considered. Review of applications begins immediately; applications will be accepted until position is filled or until there are a sufficient number of applicants. Vanguard University will conduct a background check on the final candidate. For more information about Vanguard University and the Department of English, click here.

CHAIR:
Warren J. Doody
Professor and Chair of English
Vanguard University of Southern California
55 Fair Drive, Costa Mesa, CA 92626
E-mail: wdoody@vanguard.edu

ADJUNCT FACULTY POSITION- UNDERGRADUATE - FILM

ADJUNCT FACULTY POSITION – UNDERGRADUATE COMMUNICATION - FILM

DEPARTMENT OF COMMUNICATION

Position Description:

Undergraduate Communication Department seeks applications for adjunct instructors for Intermediate Filmmaking, Advanced Filmmaking, and Postproduction. Vanguard seeks professionals of Christian faith who are committed to integration of faith and learning in their respective fields. The applicants must have demonstrated teaching ability and a commitment to working with and encouraging diversity.

Essential Functions:

  • Teach one of the above-mentioned courses in filmmaking.
  • Transfer knowledge including theory, practical skills, methods and techniques in his/her related field.
  • Challenge thinking, foster debate and develop the ability of students to engage in critical discourse and thinking, including critical evaluation of peer-reviewed articles and other published sources.
  • Collaborate with department faculty in curriculum implementation, student support, and continuous program improvement.

 

Minimum Qualifications:

  • M.A. or M.F.A. in related field. Qualified individuals with B.A. in related areas and significant professional and teaching experience will be considered.
  • Practical experience in filmmaking.
  • Knowledge of filmmaking process, equipment (camera, lighting, sound, grip) and theory.
  • Proficiency in Adobe Premiere, Adobe Audition, Logic Pro, and/or other relevant software tools.
  • Demonstrated teaching ability.
  • A vibrant Christian faith, and commitment to an integration of faith and learning.

Application Procedure:

Please complete and submit the Faculty application along with the below documents to resume@vanguard.edu. Please do not send your documents directly to the Department Chair.

  • Accompanying essays
    • Personal Testimony of Relationship with Jesus Christ.
    • Philosophy of Christian Education and Role of a Christian University.
    • Integration of Faith, Teaching and Scholarship.
  • Curriculum vita
  • One to three letters of reference
  • Copies of unofficial transcripts

*Email must include all the above requested attachments and a completed Faculty application in order to be considered. Review of applications begins immediately; applications will be accepted until position is filled or until there are a sufficient number of applicants. Vanguard University will conduct a background check on the final candidate. More information about Vanguard University and the Department of Communication can be found on our web site at www.vanguard.edu.

ADJUNCT FACULTY POSITION - BIOLOGY

ADJUNCT FACULTY POSITION – BIOLOGY

DEPARTMENT OF NATURAL & PHYSICAL SCIENCE

Position Description:

 

The Department of Natural & Physical Sciences seeks applications for Fall 2019 adjunct lecturers for Fundamentals of Biology lecture and lab. Other course options include: Majors-level Biology, Human Physiology lab, Anatomy Lecture and lab, and Ecology. Vanguard seeks professionals of Christian faith who are committed to integration of faith and learning in their respective fields. The applicants must have demonstrated teaching ability and a commitment to working with and encouraging diversity.

Essential Functions:

  • Teach one of the above-mentioned coursework in biology.
  • Transfer knowledge including theory, practical skills, methods and techniques in his/her related field.
  • Challenge thinking, foster debate and develop the ability of students to engage in critical discourse and thinking regarding biology.
  • Facilitate the learning of first-generation college students and incorporate culturally-relevant pedagogy within the classroom.
  • Collaborate with department faculty in curriculum implementation, student support and continuous program improvement.

Minimum Qualifications:

  • Master's degree (MS or MA) or higher in biology or a related field.
  • Demonstrated teaching ability in regard to 1st and 2nd year students.
  • A vibrant Christian faith, and commitment to an integration of faith and learning.

 

 

Application Procedure:

Please complete and submit the Faculty application along with the below documents to resume@vanguard.edu. Please do not send your documents directly to the Department Chair.

  • Accompanying essays
    • Personal Testimony of Relationship with Jesus Christ.
    • Philosophy of Christian Education and Role of a Christian University.
    • Integration of Faith, Teaching and Scholarship.
  • Curriculum vita
  • One to three letters of reference
  • Copies of unofficial transcripts

*Email must include all the above requested attachments and a completed Faculty application in order to be considered. Review of applications begins immediately; applications will be accepted until position is filled or until there are a sufficient number of applicants. Vanguard University will conduct a background check on the final candidate. More information about Vanguard University and the Department of Natural & Physical Sciences can be found on our web site at www.vanguard.edu.

CHAIR:
Dr. Tara Sirvent
Interim Associate Dean of STEM
Vanguard University of Southern California
55 Fair Drive, Costa Mesa, CA 92626
E-mail: tsirvent@vanguard.edu

 

ADJUNCT FACULTY POSITION - UNDERGRADUATE COMMUNICATION

ADJUNCT FACULTY POSITION – UNDERGRADUATE COMMUNICATION

DEPARTMENT OF COMMUNICATION

Position Description:

Undergraduate Communication Department seeks applications for adjunct instructors for Public Speaking. Vanguard seeks professionals of Christian faith who are committed to integration of faith and learning in their respective fields. The applicants must have demonstrated teaching ability and a commitment to working with and encouraging diversity. Emergent need for Fall 2019 – classes start August 26th.

Essential Functions:

  • Teach public speaking.
  • Transfer knowledge including theory, practical skills, methods and techniques in his/her related field.
  • Challenge thinking, foster debate and develop the ability of students to engage in critical discourse and thinking, including critical evaluation of peer-reviewed articles and other published sources.
  • Collaborate with department faculty in curriculum implementation, student support, and continuous program improvement.

Minimum Qualifications:

  • Advanced degree in Communication. Qualified individuals with M.A. in related areas and collegiate-level teaching experience in public speaking will be considered.
  • Demonstrated teaching ability in regard to 1st and 2nd year undergraduate students.
  • A vibrant Christian faith, and commitment to an integration of faith and learning.

 

Application Procedure:

Please complete and submit the Faculty application along with the below documents to resume@vanguard.edu. Please do not send your documents directly to the Department Chair.

  • Accompanying essays
    • Personal Testimony of Relationship with Jesus Christ.
    • Philosophy of Christian Education and Role of a Christian University.
    • Integration of Faith, Teaching and Scholarship.
  • Curriculum vita
  • One to three letters of reference
  • Copies of unofficial transcripts

*Email must include all the above requested attachments and a completed Faculty application in order to be considered. Review of applications begins immediately; applications will be accepted until position is filled or until there are a sufficient number of applicants. Vanguard University will conduct a background check on the final candidate. More information about Vanguard University and the Department of Communication can be found on our web site at www.vanguard.edu.

ADJUNCT POSITION - UNDERGRADUATE COMMUNICATION - FILM

ADJUNCT FACULTY POSITION – UNDERGRADUATE COMMUNICATION - FILM

DEPARTMENT OF COMMUNICATION

Position Description:

Undergraduate Communication Department seeks applications for adjunct instructors for topic-specific courses in filmmaking and digital media, including Music Video Production, TV Studio Production, and New Media Production. Vanguard seeks professionals of Christian faith who are committed to integration of faith and learning in their respective fields. The applicants must have demonstrated teaching ability and a commitment to working with and encouraging diversity.

Essential Functions:

  • Teach digital media or film production processes and techniques specific to the course topic.
  • Transfer knowledge including theory, practical skills, methods and techniques in his/her related field.
  • Challenge thinking, foster debate and develop the ability of students to engage in critical discourse and thinking, including critical evaluation of peer-reviewed articles and other published sources.
  • Collaborate with department faculty in curriculum implementation, student support, and continuous program improvement.

Minimum Qualifications:

  • M.A. or M.F.A. in related field. Qualified individuals with B.A. in related areas and significant professional and teaching experience will be considered.
  • Practical experience in filmmaking.
  • Knowledge of filmmaking process, equipment and theory.
  • Proficiency in Adobe Premiere, Adobe Audition, Logic Pro, and/or other relevant software tools.
  • Demonstrated teaching ability.
  • A vibrant Christian faith, and commitment to an integration of faith and learning.

Application Procedure:

Please complete and submit the Faculty application along with the below documents to resume@vanguard.edu. Please do not send your documents directly to the Department Chair.

  • Accompanying essays
    • Personal Testimony of Relationship with Jesus Christ.
    • Philosophy of Christian Education and Role of a Christian University.
    • Integration of Faith, Teaching and Scholarship.
  • Curriculum vita
  • One to three letters of reference
  • Copies of unofficial transcripts

*Email must include all the above requested attachments and a completed Faculty application in order to be considered. Review of applications begins immediately; applications will be accepted until position is filled or until there are a sufficient number of applicants. Vanguard University will conduct a background check on the final candidate. More information about Vanguard University and the Department of Communication can be found on our web site at www.vanguard.edu.

 

FACULTY POSITION - ACCOUNTING

Faculty Position - Accounting

Business and Management

Position Description:

The Department of Business and Management seeks applicants for full-time faculty position for an Assistant, Associate, or Professor of Accounting, effective January 2019. Vanguard seeks professionals of Christian faith who are committed to integration of faith and learning in their respective fields. The applicants must have demonstrated teaching ability, commitment to scholarship, and a commitment to working with and encouraging diversity.

Essential Functions:

  • Teach undergraduate coursework in accounting and other business courses.
  • Transfer knowledge including theory, practical skills, methods and techniques in his/her related field.
  • Challenge thinking, foster debate and develop the ability of students to engage in critical discourse and thinking.
  • Participate in general faculty roles in areas including advising and committee service.
  • Participate in the building of an innovative Christian university.
  • Take part in department and university decision-making and governance.
  • Exercise academic leadership in the design and development of curricula.
  • Collaborate with department faculty in curriculum implementation, student support, and continuous program improvement.
  • Assist with development of new initiatives and delivery systems.
  • Assist with facilitation of continuing accreditation through participation in professional development opportunities and in the preparation of program review documents and assessment processes.
  • Assist in building relationships with Orange County businesses and employers; assist with continuous strengthening of program links to and service to the community.
  • Participate in the mentoring of students through academic advising, responding to questions appropriate to student/faculty interaction, and meet with students as needed or requested.
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.

Minimum Qualifications:

  • Preferably, candidates should have an earned doctorate (or be in the final stages of his/her dissertation) in accounting.
  • An MBA or a Masters in Accountancy or Taxation will also be considered.
  • Current CPA or CMA licensure.
  • Documented high level of teaching competencies, minimum two years of undergraduate level teaching experience, 3+ years industry experience preferred.
  • Demonstrated excellence in engaging and supporting all students in the learning process.
  • Strong record of teamwork, collaboration, communication and interpersonal skills.
  • Successful experience of working in multicultural educational contexts.
  • Knowledge of and experience with online learning preferred.
  • Understanding of and appreciation for a Christian worldview and experience of and commitment to the spiritual development of students through the integration of faith and learning.

Salary:

Full-time position. Rank and salary are commensurate with qualifications and experience.

Application Procedure:

Please complete and submit the Faculty application along with the below documents to resume@vanguard.edu. Please do not send your documents directly to the Department Chair.

  • Accompanying essays
    • Personal Testimony of Relationship with Jesus Christ.
    • Philosophy of Christian Education and Role of a Christian University.
    • Integration of Faith, Teaching and Scholarship.
  • Curriculum vita
  • One to three letters of reference
  • Copies of unofficial transcripts

*Email must include all the above requested attachments and a completed Faculty application in order to be considered. Review of applications begins immediately; applications will be accepted until position is filled or until there are a sufficient number of applicants. First round of review will begin March 15th.Vanguard University will conduct a background check on the final candidate. For more information about Vanguard University and the Department of Business and Management, click here.

OPEN STAFF POSITIONS

All applicants for staff positions are required to complete the Staff Application along with submission of a resume and other materials required for the position to resume@vanguard.eduplease note that we only accept electronic application materials.

Our job board is updated regularly to advertise current open Staff positions. Inquiries regarding available Staff positions should be directed to: Human Resources.

ADMISSIONS COUNSELOR

Admissions Counselor

DEPARTMENT OF UNDERGRADUATE ADMISSIONS

POSITION SUMMARY:

The Admissions Counselor for the Undergraduate Admissions Office is responsible for recruiting prospective students and applicants within designated geographic regions or student cohort. Admissions recruitment, counseling, outreach and application review are all significant functions of this position. This position reports to the Assistant Director for Undergraduate Admissions.

ESSENTIAL FUNCTIONS:

  • Reflect and promotes the mission, vision, and identity of the University.
  • Manage a recruitment territory based on geographical area and/or student cohort.
  • Develop and maintain relationships with high school guidance counselors, community college transfer centers, youth pastors and other key influencers in assigned territory.
  • Implement recruiting strategies as directed by management team.
  • Schedule and attend recruitment activities and makes presentations at high schools, community colleges, churches, and organized fairs and events.
  • Maintain scheduled contact via telephone, email and social media with prospect and applicant roster. Must be accountable to goals and yield as set by management.
  • Manage application roster of approximately 300 during annual recruitment cycle.
  • Assist with coordination of various prospect and applicant on-campus and off-site visit programs. Conduct individual on-campus appointments and occasional tours.
  • Counsel applicants through the admission process, including the financial aid awarding process, academic registration and financial registration.
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.
  • Perform related duties as assigned

MINIMUM QUALIFICATIONS:

  • Bachelor's degree required. Experience in admissions, recruitment, education, public relations or marketing preferred.
  • Excellent experience in customer relations and service administration required.
  • Ability to professionally represent Vanguard University in a variety of situations. Strong oral and written communication skills. Ability to communicate effectively and professionally to students, parents, staff, administration, faculty, high school/community college representatives, and pastors.
  • Strong collaborative and team-oriented interpersonal skills.
  • Detail-oriented, accurate, organized and efficient.
  • Ability to work independently, handle large volumes of work, and multi-task with interruptions.
  • Ability to handle information in a confidential and professional manner.
  • Demonstrated computer proficiency in Microsoft Office. Experience with enterprise system such as Colleague preferred.
  • Overnight travel and occasional evening and weekend work required.
  • Be able to lift 20 lbs. boxes of files and/or publications.
  • Knowledge and acceptance of principles and philosophies of Vanguard University, its programs, and requirements.
  • As a requirement for hire, the insurance company requires that you possess a valid driver’s license, auto insurance card and that you are able to meet the mandated criteria for obtaining Vanguard University driver authorization.

SALARY:

Full-time position. Salary is commensurate with education and experience and includes a generous benefits package.

APPLICATION PROCEDURE:

Applicant should submit a completed VUSC Application for Staff Employment and current resume. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received.

UAC047

ASSISTANT DIRECTOR OF ADMISSIONS

Assistant Director of Admissions

enrollment management

POSITION SUMMARY:

The Assistant Director of Admissions works within Enrollment Management (EM). Is a member of the EM management team and with director of admissions, manages the recruitment of new incoming freshman, transfer, nursing and/or graduate students. Admissions recruitment, counseling, outreach and application review are all significant functions of this position. This position reports to director of admissions and includes supervision of admission(s) counselors.

ESSENTIAL FUNCTIONS:

  • Reflect and promote the mission, vision, and identity of the University.
  • Provide vision, leadership, management, and ongoing training for admissions counselor(s).
  • Hire and coach admissions counselors to be strong territory and roster managers and hold accountable for goals and yield as set by management.
  • With director, analyze daily prospect/applicant reports, set conversion goals, and monitor admissions counselor(s) progress and enforce accountability.
  • Implement recruitment strategies as directed by senior management team.
  • Manage a recruitment territory or roster and may include limited travel.
  • Maintain scheduled contact via telephone, email and social media with prospect and applicant roster and assist admissions counselor(s) as needed based on volume and calendar. Accountable to goals and yield as set by senior management.
  • Develop and maintain relationships with key internal and external constituents (e.g. faculty, school counselors, transfer centers, churches, other external organizations).
  • Register, schedule, assign and attend recruitment activities and make presentations at on and off campus meetings, events and/or conferences.
  • Counsel applicants through the admission process. May include communication of basic information about financial aid awarding and financial registration.
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.
  • Perform related duties as assigned.

MINIMUM QUALIFICATIONS:

  • Bachelor's degree required.
  • Minimum of three years of experience in admissions and/or recruitment. Preference is given to candidates who have worked in admissions at Christian and/or private institutions.
  • Strong analytical skills, ability to analyze reports and set conversion goals.
  • Previous experience in a goal driven team environment.
  • Ability to professionally represent Vanguard University in a variety of situations.
  • Strong oral and written communication skills. Ability to communicate effectively and professionally with a wide range of constituents.
  • Strong collaborative and team-oriented interpersonal skills.
  • Detail-oriented, accurate, organized and efficient. Ability to work independently, handle large volumes of work, and multi-task with interruptions.
  • Ability to handle information in a confidential and professional manner.
  • Demonstrated computer proficiency in Microsoft Office. Experience with enterprise system such as Ellucian Colleague preferred and/or consumer relationship management system such as Hobsons Radius.
  • Overnight travel and occasional evening and weekend work required.
  • Ability to lift 20 lbs.
  • Knowledge and acceptance of principles and philosophies of Vanguard University, its programs, and requirements.

SALARY:

Full-time position. Salary is commensurate with education and experience and includes a generous benefits package.

APPLICATION PROCEDURE:

Applicant should submit a completed VUSC Application for Staff Employment and current resume. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received.

ADA058

EXECUTIVE ASSISTANT

Executive Assistant

Department of enrollment management

POSITION SUMMARY:

The Executive Assistant provides high-level administrative support for and reports to the Vice President for Enrollment Management (VPEM). Supervises Enrollment Management administrative assistant. As directed by VPEM, may assist Enrollment Management (EM) management team and units.

ESSENTIAL FUNCTIONS:

  • Supervise EM administrative assistant and oversee management of EM lobby.
  • Manage VPEM calendar and day-to-day operations of the Office of Enrollment Management including successful preparation for meetings and functional timeliness and efficiency. Schedule appointments and meetings including facility and catering logistics. Attention to scheduling complications and successful resolution.
  • Prepare weekly VPEM President’s Cabinet binder with agenda, supporting documentation and minutes
  • Receive, screen, direct and distribute incoming VPEM communication and correspondence – phone, email and mail – including frequent vendor solicitation. May include assistance with such for EM administrative assistant.
  • Maintain effective and current paper filing system and annual/historical admissions print collateral archives
  • Serve as EM designee on institutional committee(s) as directed. May include, but not be limited to, University Risk Management Committee.
  • Serve as budget manager for VPEM for unit budgets. Process and reconcile purchase order, accounts payable, travel reimbursement, gift card, cash advance, petty cash and procurement (credit) card purchases. Reconcile all against myVU and resolve account issues. Manage EM postage account and request postage for meter as needed.
  • Monitor EM administrative assistant standard office and hospitality supply ordering. Complete EM giveaway purchasing as directed by senior management.
  • Complete off-campus event (e.g. college fair, conference) registration for EM. Handle logistics including space and catering and/or travel arrangements as directed by VPEM or senior management. Plan and schedule high-profile constituent and/or vendor meetings and events on campus including space and catering. Draft and distribute agenda and meeting documents including Outlook appointments.
  • Manage contracted vendor relations including annual renewal and service fulfillment. Schedule quarterly progress meetings.
  • Manage inquiries and research background information regarding admission and/or financial aid issues elevated to VPEM and/or President
  • Work with confidential documents, files and issues including tracking and remarks in institutional database(s)
  • Perform technical, detailed administrative work including proofreading and editing in Word; data entry and calculation in Excel; basic document copying, scanning and filing; coordinating mailing service for print collateral; and attending and recording meeting minutes as assigned
  • Assist with annual data collection for surveys; direct cost institutional comparison; and peer institution benchmarking research. Format enrollment data for internal distribution. Upload enrollment data to federal and professional organization external portals.
  • Manage communication, organization relationship and processes related to denominational scholarship and tuition exchange programs under direction of VPEM and/or director of undergraduate admissions.
  • Serve as an EM website content manager with editing permission. Make edits as directed including but not limited to recruitment travel web pages.
  • Provide administrative support to Enrollment Management units as directed
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.
  • Additional duties as assigned

MINIMUM QUALIFICATIONS:

  • Baccalaureate degree required
  • 3 or more years of progressive administrative support experience. Preference given to candidates who have worked in enrollment management, higher education, sales and/or marketing in a fast-paced environment.
  • Demonstrated computer proficiency in Microsoft Office. Experience with enterprise/student information system and customer relationship management system (complex databases) preferred.
  • Exceptional organizational skills and the ability to work independently with minimum supervision
  • Ability to professionally, concisely and effectively communicate (i.e. interpersonal, written and spoken communication) with a variety of constituents (i.e. students, families, staff, faculty, trustees, professional organizations, media, vendors)
  • Ability to handle complaints and assist in conflict management; maintain a calm, diplomatic presence in stressful situations
  • Absolute preservation of confidentiality in the management of communication, data and records related to all aspects of University business
  • Knowledge and acceptance of principles and philosophies of Vanguard University, its programs, and requirements

SALARY:

Full-time position. Salary is commensurate with education and experience and includes a generous benefits package.

APPLICATION PROCEDURE:

Applicant should submit a completed VUSC Application for Staff Employment and current resume. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received.

EAE088

REGISTRAR

Registrar

office of the registrar

POSITION SUMMARY:

The University Registrar is a full-time staff position that oversees all operations of the Registrar’s Office as well as the hiring, training and development of Registrar’s office staff. The Registrar collaborates with other campus leaders to design quality student services and protect student records.

ESSENTIAL FUNCTIONS:

The University Registrar will be a proven leader who is responsible to:

  • Communicate and provide leadership for the Office of the Registrar vision and mission, and plans that ensure that all resources are in alignment with the institutional vision, mission and strategic initiatives
  • Direct, mentor, and guide Registrar management staff; work in collaboration with the office management staff to establish direction, priorities and goals
  • Provide leadership and oversight in developing office policies and procedures to continuously improve services provided by the University Registrar’s Office, including: performing incoming transcript evaluation and recording; maintain effective registration processes; processing grades; certifying and reporting enrollment to external agencies; tracking and clearing students for graduation and producing diplomas; and helping coordinate Commencement ceremonies
  • Provide accountability for implementation and monitoring policies concerning student enrollment; enrollment verification; academic records; matriculation; transfer work; grade reporting and processing; academic progress; graduation; and certificate and degree certification
  • Act as official liaison with Veteran’s Administration regarding VA Benefits
  • Deliver official Vanguard University transcripts upon students’ request
  • Make data-informed proposals and decisions to contribute to the overall goals of the office, the Provost’s area, and the university
  • Compile and report internal and external data in collaboration with the Office of Institutional Research
  • Oversee the development of the annual academic calendar for all programs (TUG, PS, and Grad)
  • Collaborate with the Deans and Chairs to schedule classes and assign rooms; master calendar; prepare final examination schedules with the approval of the Provost/Vice President for Academic Affairs
  • Provide leadership planning and development for the compilation of the University Catalog
  • Work with academic deans to develop and implement academic policy and curriculum
  • Function as the primary university data custodian for student academic records with responsibility for setting and implementing appropriate planning and policy-level standards
  • Serve as the University Compliance Officer for the Family Educational Rights and Privacy Act (FERPA); serve as the main resource to university departments/offices and campus officials for institutional policies and practices relating to student academic records
  • Ensure that the policies of the faculty and appropriate committees concerning student achievement and deficiencies are completed; recommend students for degrees and supervise the academic welfare of students, faculty and staff as necessary
  • Collaborate with the Chief Diversity Officer and Admissions on the Homeland Security guidelines for International Students
  • Prepare and administer the departmental budget
  • Participate in professional development activities including state, regional, and national professional associations relating to university/college registrars
  • Maintain current and ongoing best practices and ensure professional development and training for registrar personnel; remain current on university policies and related state and federal regulations to ensure compliance
  • Serve on university academic and administrative committees and serve in other capacities as needed or directed by the university
  • Serve on various university committees as invited or deemed necessary
  • Resolve student disputes as they relate to the Office of the Registrar through appropriate research and analysis and intervention
  • Maintain effective collaborative partnerships with Administration, Admissions, Accounting, Department Advising staff, Student Success and Retention, Financial Aid and other ancillary offices
  • Ensure compliance with Family Education rights and Privacy Act (FERPA) as it relates to the assigned areas of responsibility, serve as the institutional FERPA compliance officer, and provide guidance and training to the University in this area
  • Align academic procedures and administrative process to ensure compliance with institutional, accreditation and other regulatory standards and requirements
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor
  • Perform other duties as assigned

 

MINIMUM QUALIFICATIONS:

 

  • Master’s Degree with five years of progressive leadership experience in the Registrar’s Office, with proven ability to develop a cohesive team
  • Strong organizational, management and technical skills
  • Proactive, strategic, and collaborative across campus, especially with those departments that are key interdependencies
  • Ability to sign and align with the statement of faith of Vanguard University
  • Ability to effectively communicate with undergraduate students, working adults, faculty and staff, external and internal reporting agencies
  • Knowledge and application of technology and software systems that create efficiencies unique to the Office of the Registrar
  • Excellent interpersonal, communication, and administrative skills
  • Ability to work with and support diverse student populations
  • Effective written and verbal communication
  • Knowledge of MS Word, Excel, PowerPoint

 

PREFERRED QUALIFICATIONS:

  • Experience with the Ellucian Colleague student information system
  • Experience in implementing large system changes or converting systems
  • Small college experience

 

 

SALARY:

Full-time position. Salary is commensurate with education and experience and includes a generous benefits package.

APPLICATION PROCEDURE:

Applicant should submit a completed VUSC Application for Staff Employment and current resume. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received.

REG108

DATA COORDINATOR

Data Coordinator

Enrollment Management

POSITION SUMMARY:

The Data Coordinator serves the admissions operations unit that supports both Undergraduate Admissions and Graduate and Nursing Admissions. This person – along with other data coordinators – processes inquiries and applications which include data entry, imports, creating and maintaining files, generating correspondence, mailings, and reporting. The Data Coordinator reports to the Director of Admissions Operations and University Marketing.

ESSENTIAL FUNCTIONS:

  • Process – data entry and import – approximately 16,000 inquiries and 4,000 applications each year.
  • Process supporting documentation, including, but not limited to, transcripts, test scores, recommendations, evaluations, housing forms, and application fees and enrollment deposits for applicants. Create application files. Change application statuses as applicants move through the application cycle. Manage data in CRM (Customer Relationship Management) database and SIS (Student Information System; enterprise system) with accuracy and eliminating duplicates.
  • Deploy communication plans and campaigns within CRM. Generate print and electronic correspondence and labels based on status.
  • Communicate with applicants verbally, via email, and in writing.
  • Refresh reports, work in vendor portals, and manage online form submissions on a scheduled basis.
  • Work with IT to troubleshoot and problem-solve issues in CRM and SIS.
  • Assist with large mailings not outsourced.
  • Assist with printed collateral, supply, and giveaway inventory.
  • Provide back-up for Enrollment Management Administrative Assistant.
  • Proactively keeps operations unit organized and stocked on a daily basis.
  • Perform other duties as assigned.

MINIMUM QUALIFICATIONS:

  1. High school diploma; bachelor’s degree preferred.
  • At least one year of customer service, receptionist and/or data entry experience.
  • Proficient with data entry/management in a CRM and/or SIS, and Microsoft Office programs. Current database/system vendors include Hobsons Radius and Ellucian Colleague.
  • Strong oral, written and interpersonal communication skills.
  • Detail-oriented, accurate, organized and efficient.
  • Ability to work independently and multi-task with interruptions.
  • Ability to compose routine letters/emails.
  • Ability to relate well with students, college offices, and visitors in a friendly and flexible manner.
  • Be able to lift 25 lbs. boxes of files and/or publication materials.
  • Knowledge and acceptance of principles and philosophies of Vanguard University.

SALARY:

Full-time position. Salary is commensurate with education and experience.

APPLICATION PROCEDURE:

Applicant should submit a completed VUSC Application for Staff Employment and current resume. The application form can be downloaded from the web at: http://humanresources.vanguard.edu/employment-oppo.... All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled.

DCR103

GIFT OFFICER

Gift Officer

Office of development

POSITION SUMMARY:

The Gift Officer is responsible for identifying, cultivating and soliciting alumni, parents and friends of the University for gifts to fund institutional priorities. This individual will report directly to the Director of Alumni Engagement and Development.

ESSENTIAL FUNCTIONS:

  • Identify, cultivate and solicit prospects; recommend and implement cultivation, solicitation and stewardship strategies of individual prospects, working with administration, faculty and volunteers as appropriate; meet with prospects and volunteers, traveling as necessary.
  • Raise funds for Imagine Campaign and student scholarships.
  • Recruit and work with volunteer leadership to engage their network and solicit gifts.
  • Ensure timely contact reports on all activity required to be recorded in database.
  • Assist with creating and planning cultivation events or programs.
  • Maintain knowledge of current tax laws, investments and planned giving opportunities; use knowledge in prospect cultivation and solicitation as appropriate.
  • Introduce prospects to University leadership when appropriate
  • Perform other related duties incidental to the work described herein.
  • The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

MINIMUM QUALIFICATIONS:

  • Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor’s degree program.
  • Work requires two years of sales experience or fundraising experience in a related organization.
  • Commitment to working cooperatively with the Advancement teams.
  • Highly motivated self-starter.
  • Excellent oral and written communication skills.
  • Knowledge and acceptance of principles and philosophies of Vanguard University.
  • Vanguard Alum Preferred

SALARY:

Full-time position. Salary is commensurate with education and experience and includes a generous benefits package.

APPLICATION PROCEDURE:

Applicant should submit a completed VUSC Application for Staff Employment and current resume. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received.

GFO049

SPORTS INFORMATION AND EVENT MANAGEMENT COORDINATOR

Sports Information and Event Management Coordinator

athletic department

POSITION SUMMARY:

The Sports Information and Event Management Coordinator manages all aspects of event management, media relations, sports information and promotion relating to Vanguard University’s 17 intercollegiate sports. This position reports to the Assistant Athletic Director of Event Management and Communications. 

ESSENTIAL FUNCTIONS:

  • Coordinate the development and implementation of a proactive media outreach program to print, radio, internet and other electronic media outlets.
  • Prepare media releases to communicate with the general public, news and information about the athletics program and teams.
  • Work proactively with media to encourage coverage of the university’s athletic events and news.
  • Serve as the public relations agent for the Athletics Department in developing positive relations with internal agents of the University as well as external media representatives.
  • Oversee and maintain all portions of the athletics website and social media.
  • Coordinate and develop all statistical information and post-game write-ups for sports teams for distribution on the VU Athletic website, GSAC, and the NAIA.
  • Hold accountability for game contracts, scheduling and official’s assignments.
  • Coordinate with the Assistant Athletic Director and all staff personnel for all home athletic events.
  • Coordinate the hire and assist in leading 50 student employees.
  • Manage the student wages and federal work study budgets.
  • Organize and manage all conference and region events hosted by Vanguard University.
  • Help to develop a positive working relationship with internal agents of the University and external clients.
  • Perform other duties as assigned by the Director of Athletics and/or Assistant Athletic Director of Event Management and Communications.

 

MINIMUM QUALIFICATIONS:

  • Bachelor’s degree required.
  • At least two years’ experience in a sports information environment or the equivalent thereof; with general journalism experience preferred.
  • Competent photographic, video breakdown skills required and marketing experience a plus.
  • Excellent computer skills, including Desktop Publishing, internet website maintenance, and Statcrew/The Automated Scorebook statistical software packages are strongly preferred.
  • Ability to convert and organize data into meaningful information with accuracy.
  • Excellent customer service: must be team-oriented, able to demonstrate exceptional communication abilities, both orally and in writing, and work with multiple audiences both externally and internally.
  • Ability to forge strong working relationships with others and have a capacity for engendering confidence and trust.
  • Must be highly motivated, organized, multitasked, and goal-orientated.
  • Must be able to work both independently and as a member of a team.
  • Knowledge and acceptance of the mission, principles and philosophies of Vanguard University

SALARY:

Full-time, 11-Month Position. Salary is commensurate with education and experience and includes a generous benefits package.

APPLICATION PROCEDURE:

Applicant should submit a completed VUSC Application for Staff Employment and current resume. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received.

SIE079

ADMINISTRATIVE ASSISTANT

Administrative Assistant

spiritual formation department

POSITION SUMMARY:

The Spiritual Formation Administrative Assistant provides support and assistance to the University Pastor/Associate Dean of Spiritual Formation, the Associate Pastor and the Worship Pastor in the Spiritual Formation Department, and is responsible for administering several ongoing programs of the office with limited or no supervision.  This position reports directly to the Associate Dean of Spiritual Formation and the SFD Worship Pastor. 

ESSENTIAL FUNCTIONS:

  • Perform a broad range of administrative and planning functions that involve filing, ordering office supplies, preparing letters, reports, minutes and related materials from notes as well as, complex and technical secretarial work.
  • Receive visitors and screens calls to determine priority and refers calls to the appropriate person.
  • Assist in developing and monitoring the annual budget and petty cash fund for the office.
  • Work with Spiritual Formation Department personnel in strategic planning.
  • Complete various surveys, data tracking, and research projects.
  • Help with the planning and coordination of special events and activities related to Spiritual Formation.
  • Assist with the planning, coordinating and implementing of local outreach opportunities.
  • Oversee all forms and filings associated with the budget and Purchasing Card receipts for the University Pastor/Associate Dean of Spiritual Formation in accordance with approved policies and procedures.
  • Assist the Worship Pastor in the administration of Chapel Accountability for students and all forms and procedures therein.
  • Oversee Chapel Petitions process first and last weeks of the semester: scheduling, set-up, electronic communication, emails, and in person interviews with students when necessary
  • Spiritual Formation emails: respond to Chapel related inquiries
  • Scheduling of events and venues
  • Manage Chapel Discrepancies, maintain and improve processes for Chapel accountability and help improve the Chapel Petition Process & form creation.
  • Assist the University Pastor in communication with speakers/booking rooms for events & Chapel/speaker honorariums.
  • Help coordinate meetings, including room reservations and refreshments for SFD ministry output. 
  • Perform related duties as assigned.

Additional Support for Spiritual Formation Department

  • Budget Support: Purchase Orders, Forms, Receipts/Reimbursements, Accounting Follow-Up
  • HR processing for student worker/Worship Interns and Chaplains
  • Student Worker logistical support

MINIMUM QUALIFICATIONS:

  • Bachelor’s Degree required.
  • Administrative experience along with ability to communicate clearly both orally and in writing.
  • A commitment to Christian higher education with exceptional administrative and organizational skills necessary to assume responsibility for a wide variety of tasks.
  • Strong computer skills and knowledge of Microsoft Word, Excel, Power Point, Access, and Outlook are essential.
  • Ability to function efficiently and professionally against the pressure of continual interruptions.
  • Ability to take initiative, work independently, make decisions, and handle confidential information; along with dependability in follow-through.
  • Excellent interpersonal skills and team oriented attitude; ability to relate with students, faculty, staff and other publics with a friendly and flexible disposition.
  • Trustworthy preservation of confidentiality in the management of conversations, records, and financial data.
  • Knowledge and acceptance of principles and philosophies of Vanguard University.

SALARY:

10 Month, Part-time position at 20 Hours per week. Salary is commensurate with education and experience.

APPLICATION PROCEDURE:

Applicant should submit a completed VUSC Application for Staff Employment and current resume. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received.

SFD089

ASSISTANT DIRECTOR - COUNSELING & COMPLIANCE

Assistant Director - Counseling & Compliance

financial aid office

POSITION SUMMARY:

The Assistant Director – Counseling & Compliance assists with the management of daily operations within the Financial Aid Office. This position reports to the Director of Financial Aid and assists with administering the University's financial aid programs in accordance with all federal, state, and institutional regulations and policies.

ESSENTIAL FUNCTIONS:

  • Assist Director in administering over $60 million annually in federal, state, and institutional funds.
  • Maintains and implements financial aid policies and procedures in accordance with federal, state, and institutional regulations and policies.
  • Assist Director in providing staff with ongoing training including financial aid application completion, awarding, and accuracy assessment for financial aid counselors. Ensures that daily process workflow objectives are met, monitors financial aid counselor progress, and enforces accountability.
  • Manage verification, and awarding financial aid applications to meet University timelines, in accordance will applicable regulations
  • Involved with efficient and effective planning and implementation of administrative functions related to processing and reporting of financial aid.
  • Assist Director with development and implementation of short and long-range plan(s) to conduct internal audits of files for compliance.
  • Research financial aid policies in the FSA Handbook, IFAP and NASFAA tools to ensure compliance
  • Assist Director with hiring and supervising full-time staff. Hires and manages student workers.
  • Assist with preparation of financial aid program printed and electronic materials and presentations for on and off campus recruiting and enrollment events.
  • Lead staff to implement and maintain Financial Literacy program.
  • Communicate accurately, effectively, and professionally with students and parents, campus constituents, and government agencies. Counsel students and parents through the financial aid application and awarding process including financial registration and late academic registration.
  • Collaborate with various University offices including Admissions, Accounting, Advancement, and Registrar on effective and efficient workflow processes and deadlines.
  • Primary backup for Director and provides leadership in the absence of Director.
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.
  • Perform related duties as assigned.

MINIMUM QUALIFICATIONS:

 

  • Bachelor’s degree required; master’s degree preferred.
  • Minimum of three years of experience in financial aid or related field required. Previous management experience preferred.
  • Excellent experience in customer relations and service administration required
  • Strong oral and written communication skills
  • Strong collaborative and team-oriented interpersonal skills
  • Detail-oriented, accurate, organized and efficient. Ability to work independently, handle large volumes of work, and multi-task with interruptions
  • Ability to handle information in a confidential and professional manner
  • Demonstrated computer proficiency in Microsoft Office. Experience with vendor software and databases such as Ellucian Colleague, Business Objects, Sallie Mae OpenNet, ELM, EDconnect, and/or Direct Loan Tools preferred.
  • Excellent analytical and data interpretation skills
  • Be able to work occasional evening or weekend special events
  • Be able to lift 20 lbs. boxes of files and/or publications
  • Knowledge and acceptance of principles and philosophies of Vanguard University, its programs, and requirements

SALARY:

Full-time position. Salary is commensurate with education and experience and includes a generous benefits package.

APPLICATION PROCEDURE:

Applicant should submit a completed VUSC Application for Staff Employment and current resume. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received.

ACC068

APPLICATION SYSTEMS ADMINISTRATOR

Application Systems Administrator

INFORMATION TECHNOLOGY DEPARTMENT

POSITION SUMMARY:

The Application System Administrator is responsible for the overall system maintenance and on-going support for all software applications within the university’s technology landscape. This includes performing analysis, diagnostics, development, testing, and documentation of the Enterprise Resources Planning (ERP) software and other software applications requested for implementation or currently in use throughout the university. This individual is also responsible for supporting and maintaining application environments and their performance, availability, capacity, and security for the university, departments, and end-users. This position reports directly to the Application Systems Manager.

ESSENTIAL FUNCTIONS:

  • System Administration/Database Management:
  • Monitors systems for performance, availability, and capacity limits and addresses concerns and issues that arise to promote stable and efficient environments.
  • Works with team members to proactively diagnose and formulate corrective action plans, as necessary.
  • Recommends and installs systems updates, enhancements, patches, services packs, and hot fixes.
    • Communicates the effects of those updates to the campus community; maintains logs of all updates performed.
    • Coordinates software testing with functional areas ensuring all testing and documentation is completed after updates are installed.
  • Ensures all applications are deployed, upgraded, and administered to compatible version levels.
  • Partners with developers, systems analysts, and end-users to ensure successful implementation of software installations and upgrades.
  • Ensures the integrity of the ERP system (Colleague) including data integrity when developing, maintaining, or configuring applications.
  • Manages audit logs, change requests, problem resolutions, and other documentation according to audit requirements and internal policy.
  • Initiates and develops incident reports following any reported issue or outage.
  • Identifies documentation gaps and opportunities for improvement and makes recommendations for remediation.
  • Uses information gathered from monitoring activities to propose new standards and best practices that will promote system improvements.
  • Collaborates with end-users and other team members to evaluate, plan, design, develop, test, implement, and maintain systems.
  • Administers and maintains the application security, user setup, role privilege definitions, security groups, and security definitions.
  • Prepares configuration test plans, test scripts, roll-back plans, and summary reports.
  • Performs cloning of production (live) environments to test environments when schedule or requested.
  • Provides back-up support for SQL Server and BusinessObjects Administration tasks (maintenance plans (SQL Server), Universe creation/maintenance (BO), and database management).
  • Provides back-up support for the configuration and maintenance of connectivity interfaces and technologies with hosted solutions (Ellucian Cloud, Colleague Web API, (S)FTP, third-party interface solutions).

System Analysis and Support:

  • Performs day-to-day support of campus applications and systems, analyzes and diagnoses system problems, works with end-users to resolve problems, and suggests best practices and optimized processes.
  • Troubleshoots issues related to the university portal which include troubleshooting student billing (TouchNet), online services (Ellucian Web Advisor/Colleague Self-Service), and access or permissions issues.
  • Develops and delivers end-user training including navigating the ERP system, requesting permissions/securities, and maximizing the usage of the application support sites.
  • Provides back-up support for the student account creation process in the absence of the Application Support Analyst, or to assist during busy times.

Project Management:

  • Participates in project requirements gathering, analysis, and design meetings and collaborative sessions to determine feasibility, provide solution recommendations, and make time and effort estimations for new project requests.
  • Supports assigned projects through all phases of the project lifecycle (Initiating, Planning, Executing, Monitoring & Controlling, and Closing).
  • Adheres to Change Management principles when responding to requests, performing project change tasks, and completing tasks involving existing products.

Miscellaneous:

  • Tracks, updates, and communicates the status of all tasks assigned to or initiated in area of responsibility in accordance with departmental Service Level Agreements (SLAs), standards, and procedures.
  • Participates in team status meetings, training events, and collaborative work sessions.
  • Stays informed of and adheres to all university, staff, and departmental policies.
  • Maintains technical knowledge and strives for continual enhancement of skillset through research and application of industry-leading technology directly related to the role.
  • Reads technical manuals and journals and subscribes to internet list servers and support forums to stay informed on all future upgrades and changes to the application environments.
  • Maintains a working knowledge of the ERP system, database, and sub-system component hardware and software providers.
  • Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

  • Three (3) years of IT application support experience.
  • Bachelor’s Degree in Computer Science or other related discipline.
    • EQUIVALENCY – Combination of post-high school education, job-related certification(s), and/or other related experience equivalent to five (5) years may be considered in lieu of minimum requirements.
  • Technical knowledge of Ellucian Colleague or similar ERP system (preferably in higher education).
  • Experience with ERP administrative functions such as cloning and system maintenance.
  • Familiarity with network and application security best practices.
  • Familiarity with MS Windows Server, PowerShell, SQL Server administration, and Internet Information Services (IIS) administration.
  • Strong organizational, time management, and relationship management skills.
  • Self-starter, able to work independently, with a strong ability to follow through and maintain focus on tasks and deliverables.
  • Able to analyze problems and develop logical solutions.
  • Able to master new technologies quickly and explain technology to non-technical users.
  • Excellent interpersonal, verbal, and written communication skills.
  • Able to understand and sometimes anticipate client requirements, expectations, and needs.
  • Customer service oriented.
  •  Able to work respectfully with individuals of all cultures, backgrounds, perspectives, and abilities.
  • Willing to work irregular hours and be on call for support, when necessary.
  • Knowledge and acceptance of principles and philosophies of Vanguard University.

DESIRED SKILLS AND ABILITIES:

  • Experience with higher education business processes and best practices in critical areas such as Admissions, Registrar, Financial Aid, Human Resources (HR), and Finance.
  • Experience in Microsoft SharePoint administration and development.
  • Knowledge of Microsoft CRM Dynamics administration.
  • Knowledge of relational databases and SQL.
  • Knowledge of authentication protocols and single sign-on technologies (AD/LDAP preferred).
  • Familiarity with programming languages and scripting tasks (SQL, HTML, CSS, Powershell).

 

SALARY:

Full-time position. Salary is commensurate with education and experience and includes a generous benefits package.

APPLICATION PROCEDURE:

Applicant should submit a completed VUSC Application for Staff Employment and current resume. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received.

IAS069

STUDENT ACCOUNTS MANAGER

Student Accounts Manager

office of accounting operations

POSITION SUMMARY:

Reporting directly to the Controller, the Student Accounts Manager (SA Manager) oversees the day-to-day operations of student accounts through the management of billing and collection activities on current and past due balances. The SA Manager has primary responsibility for federal and state program compliance and assuring all functions within the student account operations of the University are completed in a timely and accurate manner.

ESSENTIAL FUNCTIONS:

  • Responsible for overall management of tuition billing and collection, Perkins Loan collection and other miscellaneous receivables.
  • Manage process of student charges, issuing student billing statements, analyzing current student balances and preparing management reports.
  • Manage student billing and payment E-Commerce websites.
  • Supervise the Student Accounts Specialists staff, assessing workflow processes and implementing best practices aimed at enhancing departmental efficiencies.
  • Update tuition and fee rate tables and ensure accounts are coded to correct GL account.
  • Oversee Cashier and A/R functions and implement appropriate internal controls; ensure all monies collected by the University is received, recorded, and deposited in accordance with established departmental procedures in an accurate and timely manner.
  • Work closely with other student services departments (i.e. Admissions, Registrar Office, Financial Aid, Retention, Technology Services, Deans' Offices, and Resident Life) to ensure excellent customer service and integrity of the student aid, billing, and collection processes.
  • Approve student account credits on a weekly basis ensuring compliance with federal regulations; ensure timely disbursement for all refunds.
  • Manage financial registration processes for all academic programs including daily procedures, student and departmental communication, clearances, and deposit allocations.
  • Oversee timely posting of all banking activity including Electronic Funds Transfers (EFT), Automated Clearing House payments (ACH), wire transfers, and chargebacks.
  • Monitor the third-party servicing of the Perkins Loan program.
  • Assist the Controller in Accounts Receivable tasks relating to the annual fiscal audit.
  • Perform other related duties as assigned.

MINIMUM QUALIFICATIONS:

  • Bachelor of Arts Degree in accounting or related field
  • Knowledge of general accounting practices/procedures, especially as it relates to non-profit organizations
  • Ability to identify and make recommendations regarding internal controls and system processes
  • Management experience or the ability to manage a small staff of employees a must
  • Must be able to maintain a high level of confidentiality of student account detail
  • Exhibit exceptional organizational skills and the ability to work with minimal supervision
  • Knowledge of relevant office procedures and terminology
  • Ability to communicate effectively, both orally and in writing
  • Ability to convert and organize data into meaningful information
  • Effectively maintain relationships with staff and faculty in a professional demeanor
  • Knowledge and acceptance of mission and principles of Vanguard University

SALARY:

Full-time position. Salary is commensurate with education and experience and includes a generous benefits package.

APPLICATION PROCEDURE:

Applicant should submit a completed VUSC Application for Staff Employment and current resume. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received.

SAM089

DESKTOP SUPPORT TECHNICIAN

Desktop Support Technician

INFORMATION TECHNOLOGY DEPARTMENT

POSITION SUMMARY:

The Systems Technician is to provide general maintenance and troubleshooting support to ensure high quality service and resolution of campus telecommunications and computer system technical problems. The Systems Technician’s primary responsibility is to provide timely support resulting in user satisfaction. The Technician reports to the Network Operations Manager.

ESSENTIAL FUNCTIONS:

  • Terminate, splice, troubleshoot, and certify all Ethernet and phone hardware.
  • Troubleshoot computer hardware, software, printing and minor network problems for multiple computer platforms and campus phone system.
  • Assuring the highest levels of availability for all monitored applications and products including general site availability.
  • Assessing and troubleshooting errors, matching incidents against known problems and errors, then providing a solution or workaround.
  • Escalating incidents to support areas and IT management based on set thresholds and monitoring the progress of escalated incidents.
  • Creating and updating incidents accordingly within the ticket tracking system with detailed incident and resolution information. Notifying appropriate personnel and customers (internal and external) upon issue resolution.
  • Categorizing incidents correctly and assessing/negotiating the urgency and impact of a reported or discovered incident.
  • Build and maintain repair or schedule service for desktop and laptops with applications installed. Create user accounts. Setup phones and communication devices including Android and IOS.
  • Install hardware and software upgrades, manage user accounts, maintain backup system, and assist with network and server changes and upgrades.
  • Teach end users how to connect to applications and train them on basic application usage such as Outlook, Excel or Word. Assist new hires with logging in and obtaining appropriate access.
  • Update documentation to record new equipment installed, new sites, and changes to computer configurations. Maintain an inventory of laptops, workstations, servers, and network hardware.
  • Work on projects associated with Desktop Support related tasks (i.e., monthly reports, rolling out OS/software upgrades, new products, office moves, etc.)

MINIMUM QUALIFICATIONS:

  • 2 years college education preferred.
  • A+ Certification required within 60 days from hire date; at least one year of formal computer support experience preferred.
  • Understanding of TCP/IP networking
  • At least one year of prior work experience or technical training in computer hardware/software troubleshooting and installation preferred.
  • Experience with software installations of Desktop application such as MS Office and Adobe products
  • Good working knowledge of basic computer hardware and ability to diagnose specific problems related to such hardware.
  • Experience with and good working knowledge of Windows 7 - 10, MS Office products, MAC
  • General familiarity with computer industries.
  • Ability to work with and cooperate with staff, faculty, students and vendors.
  • Must be willing to work irregular hours when necessary.
  • Must be able to lift up to 50 lbs. maximum on occasion.
  •  Knowledge of computer software and hardware related to networking.
  • Knowledge and acceptance of principles and philosophies of Vanguard University.

Knowledge, Skills & Abilities:

  • Good troubleshooting skills
  • Ability to work independently when assigned a task and follow it through to completion.
  • Ability to make sound, quick decisions to recover application availability to customers.
  • Ability to work in a team and independently fix issues with little or no supervision.
  • Good communication skills and the ability to work well with others.
  • Detail and process oriented individual.
  • Ability to work in fast paced environment

SALARY:

Full-time position. Salary is commensurate with education and experience and includes a generous benefits package.

APPLICATION PROCEDURE:

Applicant should submit a completed VUSC Application for Staff Employment and current resume. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received.

DST089

VANGUARD UNIVERSITY OF SOUTHERN CALIFORNIA is a private, co-educational, comprehensive University of liberal arts and professional studies that believes its evangelical Christian community in the Pentecostal tradition offers a unique opportunity for academic achievement. Vanguard University embodies a Christ-centered, multicultural community serving approximately 2,200 students. Vanguard values and encourages qualified applicants who are diverse in gender, generation, ethnicity, race and/or ability, and seeks faculty that will mentor students and will interact with the Vanguard community in a way that reflects a commitment to cultural proficiency. Vanguard is also an HSI (Hispanic Serving Institution). Where permitted by law and in relation to the school’s heritage and mission, Vanguard does exercise religious preference throughout the University.