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Employment Opportunities

Vanguard University is an equal opportunity employer and does not discriminate on the basis of race, hearing status, personal appearance, color, sex, pregnancy, political affiliation, source of income, place of business, residence, ethnicity, national origin (including ancestry), citizenship status, physical or mental disability, age, family responsibilities, gender, veteran or military status (including special disabled veteran, Vietnam-era veteran, or recently separated veteran), predisposing genetic characteristics, domestic violence victim status or any other protected category under applicable local, state or federal law.

Vanguard values and encourages qualified applicants who are diverse in gender, generation, ethnicity, race and/or ability, and seeks employees that will interact in a way that reflects a commitment to cultural proficiency. Where permitted by law and in relation to the school’s heritage and mission, Vanguard does exercise religious preference throughout the University, and therefore employs individuals who are compatible with the institution’s mission and statement of faith.

The open positions on this page are updated regularly. Please check back with us on a weekly basis.

OPEN FACULTY POSITIONS

All available full-time faculty positions are listed below. All applicants for faculty positions (both full-time and adjunct) are required to complete the following Faculty Application in its entirety to be considered for a faculty position: additional inquiries regarding faculty positions can be directed to: Office of the Provost.

Adjunct Faculty Position - Organizational Psychology

ADJUNCT FACULTY POSITION – ORGANIZATIONAL PSYCHOLOGY

Organizational Psychology

Position Description:

Master of Science in Organizational Psychology seeks applications for adjunct lecturers for Critical Analysis and Research Methods and Statistics for Organizational Decision-Making. Additional related opportunity is mentoring students in Master’s Theses or Application Projects. Vanguard seeks professionals of Christian faith who are committed to integration of faith and learning in their respective fields. The applicants must have demonstrated teaching ability and a commitment to working with and encouraging diversity.

Essential Functions:

  • Teach Research Methods and Statistics coursework from the perspective of organizational applications.
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.
  • Collaborate with department faculty in curriculum implementation, student support, and continuous program improvement.
  • Guide students in development of their projects.
  • Challenge thinking, foster debate and develop the ability of students to engage in critical discourse and thinking, including critical evaluation of peer-reviewed articles and other published sources.
  • Transfer knowledge including theory, practical skills, methods and techniques in his/her related field. Help students develop applied research skills.
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.

Minimum Qualifications:

  • Doctorate in I/O Psychology or Organizational Behavior (preferred), demonstrated ability to conduct research. Qualified individuals with doctorates in related areas and exceptional candidates with Master's degrees will be considered.
  • Demonstrated teaching ability.
  • A vibrant Christian faith, and commitment to an integration of faith and learning.

Salary:

Part-time, adjunct position. Salary determined on a per contract basis.

Application Procedure:

Please complete and submit the Faculty application along with the below documents to resume@vanguard.edu. Please do not send your documents directly to the Program Director.

  • Accompanying essays
    • Personal Testimony of Relationship with Jesus Christ.
    • Philosophy of Christian Education and Role of a Christian University.
    • Integration of Faith, Teaching and Scholarship.
  • Curriculum vita
  • One to three letters of reference
  • Copies of unofficial transcripts

*Email must include all the above requested attachments and a completed Faculty application in order to be considered. Review of applications begins immediately; applications will be accepted until position is filled or until there are a sufficient number of applicants. Vanguard University will conduct a background check on the final candidate. For more information about Vanguard University and the Department of Organizational Psychology, click here.

DIRECTOR:
Ludmila N. Praslova, Ph. D.
Professor and Director, Graduate Program in Organizational Psychology
Vanguard University of Southern California
55 Fair Drive, Costa Mesa, CA 92626
Phone: 714-619-6442
E-mail: lpraslova@vanguard.edu

adjunct faculty position - english

ADJUNCT FACULTY POSITIONS – ENGLISH

ENGLISH DEPARTMENT

Position Description:

Vanguard University invites applicants for an Adjunct Professor qualified to teach undergraduate courses in composition.

Essential Functions:

  • Teach ENGL 120C and 220C: Persuasive Writing and Researched Writing
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.

Minimum Qualifications:

  • Earned advanced degree in English, Literature, Writing, or Composition and Rhetoric
  • Excellent oral and written language skills
  • Outstanding Christian character
  • Ability to work effectively with diverse populations

Application Procedure:

Please complete and submit the Faculty application along with the below documents to resume@vanguard.edu. Please do not send your documents directly to the Department Chair.

  • Accompanying essays
    • Personal Testimony of Relationship with Jesus Christ.
    • Philosophy of Christian Education and Role of a Christian University.
    • Integration of Faith, Teaching and Scholarship.
  • Curriculum vita
  • One to three letters of reference
  • Copies of unofficial transcripts

*Email must include all the above requested attachments and a completed Faculty application in order to be considered. We do not have an immediate need, but are seeking adjuncts as positions open, or to fill an adjunct pool to draw from as department needs dictate. Vanguard University will conduct a background check on the final candidate. For more information about Vanguard University and the Department of English, click here.

CHAIR:
Warren J. Doody
Professor and Chair of English
Vanguard University of Southern California
55 Fair Drive, Costa Mesa, CA 92626
E-mail: wdoody@vanguard.edu

ADJUNCT POSITION - UNDERGRADUATE COMMUNICATION - FILM

ADJUNCT FACULTY POSITION – UNDERGRADUATE COMMUNICATION - FILM

DEPARTMENT OF COMMUNICATION

Position Description:

Undergraduate Communication Department seeks applications for adjunct instructors for topic-specific courses in filmmaking and digital media, including Music Video Production, TV Studio Production, and New Media Production. Vanguard seeks professionals of Christian faith who are committed to integration of faith and learning in their respective fields. The applicants must have demonstrated teaching ability and a commitment to working with and encouraging diversity.

Essential Functions:

  • Teach digital media or film production processes and techniques specific to the course topic.
  • Transfer knowledge including theory, practical skills, methods and techniques in his/her related field.
  • Challenge thinking, foster debate and develop the ability of students to engage in critical discourse and thinking, including critical evaluation of peer-reviewed articles and other published sources.
  • Collaborate with department faculty in curriculum implementation, student support, and continuous program improvement.

Minimum Qualifications:

  • M.A. or M.F.A. in related field. Qualified individuals with B.A. in related areas and significant professional and teaching experience will be considered.
  • Practical experience in filmmaking.
  • Knowledge of filmmaking process, equipment and theory.
  • Proficiency in Adobe Premiere, Adobe Audition, Logic Pro, and/or other relevant software tools.
  • Demonstrated teaching ability.
  • A vibrant Christian faith, and commitment to an integration of faith and learning.

Application Procedure:

Please complete and submit the Faculty application along with the below documents to resume@vanguard.edu. Please do not send your documents directly to the Department Chair.

  • Accompanying essays
    • Personal Testimony of Relationship with Jesus Christ.
    • Philosophy of Christian Education and Role of a Christian University.
    • Integration of Faith, Teaching and Scholarship.
  • Curriculum vita
  • One to three letters of reference
  • Copies of unofficial transcripts

*Email must include all the above requested attachments and a completed Faculty application in order to be considered. Review of applications begins immediately; applications will be accepted until position is filled or until there are a sufficient number of applicants. Vanguard University will conduct a background check on the final candidate. More information about Vanguard University and the Department of Communication can be found on our web site at www.vanguard.edu.

 

Adjunct Faculty - Cognitive Psychology

ADJUNCT FACULTY POSITIONS – COGNITIVE PSYCHOLOGY

PROFESSIONAL STUDIES PSYCHOLOGY

Position Description:

The Professional Studies Program at Vanguard University is dedicated to assisting non-traditional students in reaching their goals by providing quality education in an accelerated format. The Psychology program is currently seeking an adjunct professor with expertise in Cognitive Psychology. Vanguard seeks professionals of Christian faith who are committed to integration of faith and learning in their respective fields. The applicants must have demonstrated teaching ability and a commitment to working with and encouraging diversity.

Essential Functions:

  • Teach Cognitive Psychology course in a 5-week format, with class meetings one evening/ week from 6-10pm.
  • Collaborate with department faculty in curriculum implementation, student support, and continuous program improvement.
  • Challenge thinking, foster debate and develop the ability of students to engage in critical discourse and thinking, including critical evaluation of peer-reviewed articles and other published sources.

Minimum Qualifications:

  • Doctorate in Psychology (preferred). Qualified individuals with doctorates in related areas and exceptional candidates with Master's degrees will be considered.
  • Demonstrated teaching ability.
  • A vibrant Christian faith, and commitment to an integration of faith and learning.

Application Procedure:

Please complete and submit the Faculty application along with the below documents to resume@vanguard.edu. Please do not send your documents directly to the Department Chair.

  • Accompanying essays
    • Personal Testimony of Relationship with Jesus Christ.
    • Philosophy of Christian Education and Role of a Christian University.
    • Integration of Faith, Teaching and Scholarship.
  • Curriculum vita
  • One to three letters of reference
  • Copies of unofficial transcripts

*Email must include all the above requested attachments and a completed Faculty application in order to be considered. We do not have an immediate need, but are seeking adjuncts as positions open, or to fill an adjunct pool to draw from as department needs dictate. Vanguard University will conduct a background check on the final candidate. For more information about Vanguard University and the Department of Professional Studies Psychology, click here.

CHAIR:
Kerry Moore
Chair, Undergraduate & Professional Studies Psychology
Vanguard University of Southern California
55 Fair Drive, Costa Mesa, CA 92626
 

FACULTY POSITION - ACCOUNTING

Faculty Position - Accounting

Business and Management

Position Description:

The Department of Business and Management seeks applicants for full-time faculty position for an Assistant, Associate, or Professor of Accounting, effective January 2019. Vanguard seeks professionals of Christian faith who are committed to integration of faith and learning in their respective fields. The applicants must have demonstrated teaching ability, commitment to scholarship, and a commitment to working with and encouraging diversity.

Essential Functions:

  • Teach undergraduate coursework in accounting and other business courses.
  • Transfer knowledge including theory, practical skills, methods and techniques in his/her related field.
  • Challenge thinking, foster debate and develop the ability of students to engage in critical discourse and thinking.
  • Participate in general faculty roles in areas including advising and committee service.
  • Participate in the building of an innovative Christian university.
  • Take part in department and university decision-making and governance.
  • Exercise academic leadership in the design and development of curricula.
  • Collaborate with department faculty in curriculum implementation, student support, and continuous program improvement.
  • Assist with development of new initiatives and delivery systems.
  • Assist with facilitation of continuing accreditation through participation in professional development opportunities and in the preparation of program review documents and assessment processes.
  • Assist in building relationships with Orange County businesses and employers; assist with continuous strengthening of program links to and service to the community.
  • Participate in the mentoring of students through academic advising, responding to questions appropriate to student/faculty interaction, and meet with students as needed or requested.
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.

Minimum Qualifications:

  • Preferably, candidates should have an earned doctorate (or be in the final stages of his/her dissertation) in accounting.
  • An MBA or a Masters in Accountancy or Taxation will also be considered.
  • Current CPA or CMA licensure.
  • Documented high level of teaching competencies, minimum two years of undergraduate level teaching experience, 3+ years industry experience preferred.
  • Demonstrated excellence in engaging and supporting all students in the learning process.
  • Strong record of teamwork, collaboration, communication and interpersonal skills.
  • Successful experience of working in multicultural educational contexts.
  • Knowledge of and experience with online learning preferred.
  • Understanding of and appreciation for a Christian worldview and experience of and commitment to the spiritual development of students through the integration of faith and learning.

Salary:

Full-time position. Rank and salary are commensurate with qualifications and experience.

Application Procedure:

Please complete and submit the Faculty application along with the below documents to resume@vanguard.edu. Please do not send your documents directly to the Department Chair.

  • Accompanying essays
    • Personal Testimony of Relationship with Jesus Christ.
    • Philosophy of Christian Education and Role of a Christian University.
    • Integration of Faith, Teaching and Scholarship.
  • Curriculum vita
  • One to three letters of reference
  • Copies of unofficial transcripts

*Email must include all the above requested attachments and a completed Faculty application in order to be considered. Review of applications begins immediately; applications will be accepted until position is filled or until there are a sufficient number of applicants. First round of review will begin March 15th.Vanguard University will conduct a background check on the final candidate. For more information about Vanguard University and the Department of Business and Management, click here.

FACULTY POSITION - SIMULATION LAB COORDINATOR

Faculty Position - Simulation Lab Coordinator

Department of Nursing

Position Description:

The Department of Nursing at Vanguard University of Southern California invites applications for a full-time faculty position in the role of Simulation Lab Coordinator beginning Fall 2019. The desired applicant is a visionary nursing faculty who is enthusiastic about creating and building an outstanding simulation-based learning program for a new pre-licensure program. This position functions under the supervision of the director (chair) and assistant director. Faculty are responsible for individual scholarship (e.g., independent research), university service, community service, and an appropriate teaching load. The pre-licensure program is currently approved by the California Board of Registered Nursing (BRN) and is accredited by the Commission on Collegiate Nursing Education (CCNE).

Essential Functions:

  • Performs simulation course instruction in fulfillment of course clinical hours related to areas of content expertise (as approved by the BRN). At least one year of continuous, full-time experience in direct patient care practice as a registered nurse within the last five years is required.
  • Promotes students’ ability to achieve course, program and student learning outcomes through planning, implementing, and evaluating simulation-based learning activities.
  • Maintains regularly scheduled hours in the simulation lab per week in conjunction with scheduled lab courses and ensures weekly open lab time for skills practice and remediation.
  • Ensures a continuous evaluation process and quality improvement program for simulation-based activities and ensures that the simulation program is consistent with standards of best practice.
  • Assists with the set-up and take-down of simulation lab scenarios.
  • Anticipates purchasing needs for additional lab resources and submits timely accounting and budgetary requests. Orders all supplies necessary, including maintaining inventory, each semester for skills lab practice and simulation scenarios.
  • Ensures regular maintenance and appropriate warranties for computerized manikins and all lab equipment in accordance with service agreements, to keep all equipment in optimal working order.
  • Collaborates with course faculty in the continuous development of evidence-based simulation curriculum that  facilitates the selection and implementation of simulation scenarios and learning activities appropriate to the achievement of program and course learning outcomes.
  • Provides orientation and continuing education for faculty related to simulation-based activities.
  • Maintains current expertise in simulation program utilization by regularly attending education/simulation conferences appropriate for the simulation lab coordinator role.
  • Establishes, models, and maintains an atmosphere of professional and Christian caring nursing behaviors in the simulation lab.
  • Oversees scheduling of classes amongst all department programs, using the Simulation Labs.
  • Other duties as assigned.

Minimum Qualifications:

  • Must possess a master’s degree in Nursing; direct patient care experience within the previous five (5) years in the assigned content areas; and have a current, unencumbered California RN license.
  • Three years of nursing experience required and previous undergraduate/graduate teaching experience.
  • Expert technical skills and computer experience required.
  • Candidates must have evidence of a strong commitment to undergraduate education including student advisement and mentoring.
  • Must possess a vibrant Christian faith, and clear commitment to integration of faith and learning in student instruction and role modeling.

Salary:

Rank and salary are commensurate with qualifications and experience.

Application Procedure:

Please complete and submit the Faculty application along with the below documents to resume@vanguard.edu. Please do not send your documents directly to the Department Chair.

  • Accompanying essays
    • Personal Testimony of Relationship with Jesus Christ.
    • Philosophy of Christian Education and Role of a Christian University.
    • Integration of Faith, Teaching and Scholarship.
  • Curriculum vita
  • One to three letters of reference
  • Copies of unofficial transcripts

*Email must include all the above requested attachments and a completed Faculty application in order to be considered. Review of applications begins immediately; applications will be accepted until position is filled or until there are a sufficient number of applicants. First round of review will begin March 15th.Vanguard University will conduct a background check on the final candidate. For more information about Vanguard University and the Department of Nursing, click here.

Program Chair:

Katherine Tong, Ph.D., RN, FNP-BC
Vanguard University of Southern California
55 Fair Drive, Costa Mesa, CA 92626
E-mail: katherine.tong@vanguard.edu

DEAN OF UNIVERSITY RECORDS

Dean of University Records

Office of the Registrar

Position Description:

The Dean of University Records is a full-time Administrative Faculty position that oversees all operations of the Registrar’s Office as well as the hiring, training and development of Registrar’s office staff. The Dean of University Records collaborates with other campus leaders to design quality student services and protect student records.  This position reports to the Associate Provost/Dean of the College.

Essential Functions:

The Dean of University Records will be a proven leader who is responsible to:

  • Communicate and provide leadership for the Office of the Registrar vision and mission, and plans that ensure that all resources are in alignment with the institutional vision, mission and strategic initiatives
  • Direct, mentor, and guide Registrar management staff; work in collaboration with the office management staff to establish direction, priorities and goals
  • Provide leadership and oversight in developing office policies and procedures to continuously improve services provided by the University Registrar’s Office, including: performing incoming transcript evaluation and recording; maintain effective registration processes; processing grades; certifying and reporting enrollment to external agencies; tracking and clearing students for graduation and producing diplomas; and helping coordinate Commencement ceremonies
  • Provide accountability for implementation and monitoring policies concerning student enrollment; enrollment verification; academic records; matriculation; transfer work; grade reporting and processing; academic progress; graduation; and certificate and degree certification
  • Act as official liaison with Veteran’s Administration
  • Oversight of the State Authorization Reciprocity Agreements (SARA) in ensuring compliance with all stakeholders
  • Deliver official Vanguard University transcripts upon students’ request
  • Make data-informed proposals and decisions to contribute to the overall goals of the office, the Provost’s area, and the university
  • Compile and report internal and external data in collaboration with the Office of Institutional Research
  • Oversee the development of the annual academic calendar for all programs (TUG, PS, and Grad)
  • Collaborate with the Deans, Associate Deans and Chairs to schedule classes and assign rooms; master calendar; prepare final examination schedules with the approval of the Provost/Vice President for Academic Affairs
  • Provide leadership planning and development for the compilation of the University Catalog
  • Work with academic associate deans to develop and implement academic policy and curriculum
  • Function as the primary university data custodian for student academic records with responsibility for setting and implementing appropriate planning and policy-level standards
  • Serve as the University Compliance Officer for the Family Educational Rights and Privacy Act (FERPA); serve as the main resource to university departments/offices and campus officials for institutional policies and practices relating to student academic records
  • Ensure compliance with Family Education rights and Privacy Act (FERPA) as it relates to the assigned areas of responsibility, serve as the institutional FERPA compliance officer, and provide guidance and training to the University in this area
  • Ensure that the policies of the faculty and appropriate committees concerning student achievement and deficiencies are completed; recommend students for degrees and supervise the academic welfare of students, faculty and staff as necessary
  • Collaborate with Admissions on the Homeland Security guidelines for International Students including enrollment certification and verification
  • Prepare and administer the departmental budget
  • Participate in professional development activities including state, regional, and national professional associations relating to university/college registrars
  • Maintain current and ongoing best practices and ensure professional development and training for registrar personnel; remain current on university policies and related state and federal regulations to ensure compliance
  • Serve on university academic and administrative committees and serve in other capacities as needed or directed by the university
  • Serve on various university committees as invited or deemed necessary
  • Resolve student disputes as they relate to the Office of the Registrar through appropriate research and analysis and intervention
  • Maintain effective collaborative partnerships with Administration, Admissions, Accounting, Department Advising staff, Student Success and Retention, Financial Aid and other ancillary offices
  • Align academic procedures and administrative process to ensure compliance with institutional, accreditation and other regulatory standards and requirements
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor
  • Perform other duties as assigned

Minimum Qualifications:

  • Master’s Degree with five years of progressive leadership experience in the Registrar’s Office, with proven ability to develop a cohesive team 
  • Strong organizational, management and technical skills
  • Proactive, strategic, and collaborative across campus, especially with those departments that are key interdependencies
  • Ability to sign and align with the statement of faith of Vanguard University
  • Ability to effectively communicate with undergraduate students, working adults, faculty and staff, external and internal reporting agencies
  • Knowledge and application of technology and software systems that create efficiencies unique to the Office of the Registrar
  • Excellent interpersonal, communication, and administrative skills
  • Ability to work with and support diverse student populations
  • Effective written and verbal communication
  • Knowledge of MS Word, Excel, PowerPoint

PREFERRED QUALIFICATIONS:

  • Experience with the Ellucian Colleague student information system
  • Experience in implementing large system changes or converting systems
  • Small college experience

Salary:

Full-time position, Full Year (12 month) contract. Salary is commensurate with education and experience and includes a generous benefits package.

Application Procedure:

Please complete and submit the Faculty application along with the below documents to resume@vanguard.edu. 

  • Accompanying essays
    • Personal Testimony of Relationship with Jesus Christ.
    • Philosophy of Christian Education and Role of a Christian University.
    • Integration of Faith, Teaching and Scholarship.
  • Curriculum vita
  • One to three letters of reference
  • Copies of unofficial transcripts

*Email must include all the above requested attachments and a completed Faculty application in order to be considered. Review of applications begins immediately; applications will be accepted until position is filled or until there are a sufficient number of applicants. Vanguard University will conduct a background check on the final candidate. For more information about Vanguard University and the Office of the Registrar, click here.

 

OPEN STAFF POSITIONS

All applicants for staff positions are required to complete the Staff Application along with submission of a resume and other materials required for the position to resume@vanguard.eduplease note that we only accept electronic application materials.

Our job board is updated regularly to advertise current open Staff positions. Inquiries regarding available Staff positions should be directed to: Human Resources.

ADMISSIONS COUNSELOR

Admissions Counselor

DEPARTMENT OF UNDERGRADUATE ADMISSIONS

POSITION SUMMARY:

The Admissions Counselor for the Undergraduate Admissions Office is responsible for recruiting prospective students and applicants within designated geographic regions or student cohort. Admissions recruitment, counseling, outreach and application review are all significant functions of this position. This position reports to the Assistant Director for Undergraduate Admissions.

ESSENTIAL FUNCTIONS:

  • Reflect and promotes the mission, vision, and identity of the University.
  • Manage a recruitment territory based on geographical area and/or student cohort.
  • Develop and maintain relationships with high school guidance counselors, community college transfer centers, youth pastors and other key influencers in assigned territory.
  • Implement recruiting strategies as directed by management team.
  • Schedule and attend recruitment activities and makes presentations at high schools, community colleges, churches, and organized fairs and events.
  • Maintain scheduled contact via telephone, email and social media with prospect and applicant roster. Must be accountable to goals and yield as set by management.
  • Manage application roster of approximately 300 during annual recruitment cycle.
  • Assist with coordination of various prospect and applicant on-campus and off-site visit programs. Conduct individual on-campus appointments and occasional tours.
  • Counsel applicants through the admission process, including the financial aid awarding process, academic registration and financial registration.
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.
  • Perform related duties as assigned

MINIMUM QUALIFICATIONS:

  • Bachelor's degree required. Experience in admissions, recruitment, education, public relations or marketing preferred.
  • Excellent experience in customer relations and service administration required.
  • Ability to professionally represent Vanguard University in a variety of situations. Strong oral and written communication skills. Ability to communicate effectively and professionally to students, parents, staff, administration, faculty, high school/community college representatives, and pastors.
  • Strong collaborative and team-oriented interpersonal skills.
  • Detail-oriented, accurate, organized and efficient.
  • Ability to work independently, handle large volumes of work, and multi-task with interruptions.
  • Ability to handle information in a confidential and professional manner.
  • Demonstrated computer proficiency in Microsoft Office. Experience with enterprise system such as Colleague preferred.
  • Overnight travel and occasional evening and weekend work required.
  • Be able to lift 20 lbs. boxes of files and/or publications.
  • Knowledge and acceptance of principles and philosophies of Vanguard University, its programs, and requirements.
  • As a requirement for hire, the insurance company requires that you possess a valid driver’s license, auto insurance card and that you are able to meet the mandated criteria for obtaining Vanguard University driver authorization.

SALARY:

Full-time position. Salary is commensurate with education and experience and includes a generous benefits package.

APPLICATION PROCEDURE:

Applicant should submit a completed VUSC Application for Staff Employment and current resume. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received.

UAC047

ASSISTANT DIRECTOR OF ADMISSIONS

Assistant Director of Admissions

enrollment management

POSITION SUMMARY:

 

The Assistant Director of Admissions works within Enrollment Management (EM). Is a member of the EM management team and with director of admissions, manages the recruitment of new incoming freshman, transfer, nursing and/or graduate students. Admissions recruitment, counseling, outreach and application review are all significant functions of this position. This position reports to director of admissions and includes supervision of admission(s) counselors.

ESSENTIAL FUNCTIONS:

  • Reflect and promote the mission, vision, and identity of the University.
  • Provide vision, leadership, management, and ongoing training for admissions counselor(s).
  • Hire and coach admissions counselors to be strong territory and roster managers and hold accountable for goals and yield as set by management.
  • With director, analyze daily prospect/applicant reports, set conversion goals, and monitor admissions counselor(s) progress and enforce accountability.
  • Implement recruitment strategies as directed by senior management team.
  • Manage a recruitment territory or roster and may include limited travel.
  • Maintain scheduled contact via telephone, email and social media with prospect and applicant roster and assist admissions counselor(s) as needed based on volume and calendar. Accountable to goals and yield as set by senior management.
  • Develop and maintain relationships with key internal and external constituents (e.g. faculty, school counselors, transfer centers, churches, other external organizations).
  • Register, schedule, assign and attend recruitment activities and make presentations at on and off campus meetings, events and/or conferences.
  • Counsel applicants through the admission process. May include communication of basic information about financial aid awarding and financial registration.
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.
  • Perform related duties as assigned.

 

MINIMUM QUALIFICATIONS:

  • Bachelor's degree required.
  • Minimum of three years of experience in admissions and/or recruitment. Preference is given to candidates who have worked in admissions at Christian and/or private institutions.
  • Strong analytical skills, ability to analyze reports and set conversion goals.
  • Previous experience in a goal driven team environment.
  • Ability to professionally represent Vanguard University in a variety of situations.
  • Strong oral and written communication skills. Ability to communicate effectively and professionally with a wide range of constituents.
  • Strong collaborative and team-oriented interpersonal skills.
  • Detail-oriented, accurate, organized and efficient. Ability to work independently, handle large volumes of work, and multi-task with interruptions.
  • Ability to handle information in a confidential and professional manner.
  • Demonstrated computer proficiency in Microsoft Office. Experience with enterprise system such as Ellucian Colleague preferred and/or consumer relationship management system such as Hobsons Radius.
  • Overnight travel and occasional evening and weekend work required.
  • Ability to lift 20 lbs.
  • Knowledge and acceptance of principles and philosophies of Vanguard University, its programs, and requirements.

 

SALARY:

Full-time position. Salary is commensurate with education and experience and includes a generous benefits package.

APPLICATION PROCEDURE:

Applicant should submit a completed VUSC Application for Staff Employment and current resume. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received.

ADA088

EXECUTIVE ASSISTANT

Executive Assistant

Department of enrollment management

POSITION SUMMARY:

The Executive Assistant provides high-level administrative support for and reports to the Vice President for Enrollment Management (VPEM). Supervises Enrollment Management administrative assistant. As directed by VPEM, may assist Enrollment Management (EM) management team and units.

ESSENTIAL FUNCTIONS:

  • Supervise EM administrative assistant and oversee management of EM lobby.
  • Manage VPEM calendar and day-to-day operations of the Office of Enrollment Management including successful preparation for meetings and functional timeliness and efficiency. Schedule appointments and meetings including facility and catering logistics. Attention to scheduling complications and successful resolution.
  • Prepare weekly VPEM President’s Cabinet binder with agenda, supporting documentation and minutes
  • Receive, screen, direct and distribute incoming VPEM communication and correspondence – phone, email and mail – including frequent vendor solicitation. May include assistance with such for EM administrative assistant.
  • Maintain effective and current paper filing system and annual/historical admissions print collateral archives
  • Serve as EM designee on institutional committee(s) as directed. May include, but not be limited to, University Risk Management Committee.
  • Serve as budget manager for VPEM for unit budgets. Process and reconcile purchase order, accounts payable, travel reimbursement, gift card, cash advance, petty cash and procurement (credit) card purchases. Reconcile all against myVU and resolve account issues. Manage EM postage account and request postage for meter as needed.
  • Monitor EM administrative assistant standard office and hospitality supply ordering. Complete EM giveaway purchasing as directed by senior management.
  • Complete off-campus event (e.g. college fair, conference) registration for EM. Handle logistics including space and catering and/or travel arrangements as directed by VPEM or senior management. Plan and schedule high-profile constituent and/or vendor meetings and events on campus including space and catering. Draft and distribute agenda and meeting documents including Outlook appointments.
  • Manage contracted vendor relations including annual renewal and service fulfillment. Schedule quarterly progress meetings.
  • Manage inquiries and research background information regarding admission and/or financial aid issues elevated to VPEM and/or President
  • Work with confidential documents, files and issues including tracking and remarks in institutional database(s)
  • Perform technical, detailed administrative work including proofreading and editing in Word; data entry and calculation in Excel; basic document copying, scanning and filing; coordinating mailing service for print collateral; and attending and recording meeting minutes as assigned
  • Assist with annual data collection for surveys; direct cost institutional comparison; and peer institution benchmarking research. Format enrollment data for internal distribution. Upload enrollment data to federal and professional organization external portals.
  • Manage communication, organization relationship and processes related to denominational scholarship and tuition exchange programs under direction of VPEM and/or director of undergraduate admissions.
  • Serve as an EM website content manager with editing permission. Make edits as directed including but not limited to recruitment travel web pages.
  • Provide administrative support to Enrollment Management units as directed
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.
  • Additional duties as assigned

MINIMUM QUALIFICATIONS:

  • Baccalaureate degree required
  • 3 or more years of progressive administrative support experience. Preference given to candidates who have worked in enrollment management, higher education, sales and/or marketing in a fast-paced environment.
  • Demonstrated computer proficiency in Microsoft Office. Experience with enterprise/student information system and customer relationship management system (complex databases) preferred.
  • Exceptional organizational skills and the ability to work independently with minimum supervision
  • Ability to professionally, concisely and effectively communicate (i.e. interpersonal, written and spoken communication) with a variety of constituents (i.e. students, families, staff, faculty, trustees, professional organizations, media, vendors)
  • Ability to handle complaints and assist in conflict management; maintain a calm, diplomatic presence in stressful situations
  • Absolute preservation of confidentiality in the management of communication, data and records related to all aspects of University business
  • Knowledge and acceptance of principles and philosophies of Vanguard University, its programs, and requirements

SALARY:

Full-time position. Salary is commensurate with education and experience and includes a generous benefits package.

APPLICATION PROCEDURE:

Applicant should submit a completed VUSC Application for Staff Employment and current resume. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received.

EAE088

ASSISTANT/ASSOCIATE DIRECTOR - COUNSELING & COMPLIANCE

Assistant/Associate Director - Counseling & Compliance

financial aid office

POSITION SUMMARY:

The Assistant/Associate Director – Counseling & Compliance assists with the management of daily operations within the Financial Aid Office. This position reports to the Director of Financial Aid and assists with administering the University's financial aid programs in accordance with all federal, state, and institutional regulations and policies.

ESSENTIAL FUNCTIONS:

  • Assist Director in administering over $60 million annually in federal, state, and institutional funds.
  • Maintains and implements financial aid policies and procedures in accordance with federal, state, and institutional regulations and policies.
  • Assist Director in providing staff with ongoing training including financial aid application completion, awarding, and accuracy assessment for financial aid counselors. Ensures that daily process workflow objectives are met, monitors financial aid counselor progress, and enforces accountability.
  • Manage verification, and awarding financial aid applications to meet University timelines, in accordance will applicable regulations
  • Involved with efficient and effective planning and implementation of administrative functions related to processing and reporting of financial aid.
  • Assist Director with development and implementation of short and long-range plan(s) to conduct internal audits of files for compliance.
  • Research financial aid policies in the FSA Handbook, IFAP and NASFAA tools to ensure compliance
  • Assist Director with hiring and supervising full-time staff. Hires and manages student workers.
  • Assist with preparation of financial aid program printed and electronic materials and presentations for on and off campus recruiting and enrollment events.
  • Lead staff to implement and maintain Financial Literacy program.
  • Communicate accurately, effectively, and professionally with students and parents, campus constituents, and government agencies. Counsel students and parents through the financial aid application and awarding process including financial registration and late academic registration.
  • Collaborate with various University offices including Admissions, Accounting, Advancement, and Registrar on effective and efficient workflow processes and deadlines.
  • Primary backup for Director and provides leadership in the absence of Director.
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.
  • Perform related duties as assigned.

MINIMUM QUALIFICATIONS:

 

  • Bachelor’s degree required; master’s degree preferred.
  • Minimum of three years of experience in financial aid or related field required. Previous management experience preferred.
  • Excellent experience in customer relations and service administration required
  • Strong oral and written communication skills
  • Strong collaborative and team-oriented interpersonal skills
  • Detail-oriented, accurate, organized and efficient. Ability to work independently, handle large volumes of work, and multi-task with interruptions
  • Ability to handle information in a confidential and professional manner
  • Demonstrated computer proficiency in Microsoft Office. Experience with vendor software and databases such as Ellucian Colleague, Business Objects, Sallie Mae OpenNet, ELM, EDconnect, and/or Direct Loan Tools preferred.
  • Excellent analytical and data interpretation skills
  • Be able to work occasional evening or weekend special events
  • Be able to lift 20 lbs. boxes of files and/or publications
  • Knowledge and acceptance of principles and philosophies of Vanguard University, its programs, and requirements

SALARY:

Full-time position. Salary and title commensurate with education and experience and includes a generous benefits package.

APPLICATION PROCEDURE:

Applicant should submit a completed VUSC Application for Staff Employment and current resume. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. 

ACC068

ASSISTANT DIRECTOR OF FISCAL MANAGEMENT

Assistant Director of Fiscal Management

office of fiscal management

POSITION SUMMARY:

The Assistant Director of Fiscal Management is responsible for managing the Accounts Payable and Purchasing staff and is a key contributor to the financial reporting of the University.  This position reports directly to the Controller.

ESSENTIAL FUNCTIONS:

  • Supervise accounts payable and purchasing staff.

  • Review and approve all purchase orders.
  • Review weekly check runs for accuracy and appropriate approvals.
  • Organize trainings sessions to educate University faculty/staff on accounts payable and purchasing procedures.
  • Review and approve quarterly filing of sales tax returns.
  • Oversee preparation of annual filing of Form 1099’s for applicable vendors.           
  • Manage accounting and draw downs for federal funds, including student aid and grant awards.
  • Report out to departments in charge of grant management.
  • Review and approve monthly reconciliation of general ledger accounts.
  • Approve all journal entries.
  • Assist with monthly and annual closings and preparation of financial statements.
  • Supervise student worker in fiscal management tasks.
  • Assist the Office of Fiscal Management during the annual audit.
  • Ensure compliance with University policies and procedures.
  • Perform related duties as assigned by the Controller.
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.

MINIMUM QUALIFICATIONS:

  • Bachelor’s degree in Accounting or equivalent with emphasis in Accounting.
  • Intermediate level of experience in MS Excel, expert preferred.
  • Exhibit exceptional organizational skills and the ability to work with minimal supervision; must have the ability to meet deadlines and maintain schedules.
  • Knowledge of relevant office procedures and terminology.
  • Ability to communicate effectively, both orally and in writing; must be positive and highly collaborative.
  • Effectively maintain relationships with staff and faculty in a professional demeanor.
  • Knowledge and acceptance of mission and principals of Vanguard University.
  • Must be extremely detailed and work with a high degree of accuracy.

ADDITIONAL QUALIFICATIONS:

  • Experience working in higher education preferred.
  • Knowledge of and experience in Ellucian Colleague preferred.

SALARY:

Full-time position. Salary is commensurate with education and experience and includes a generous benefits package.

APPLICATION PROCEDURE:

Applicant should submit a completed VUSC Application for Staff Employment and current resume. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received.

ADF109

DESKTOP SUPPORT TECHNICIAN

Desktop Support Technician

INFORMATION TECHNOLOGY DEPARTMENT

POSITION SUMMARY:

The Systems Technician is to provide general maintenance and troubleshooting support to ensure high quality service and resolution of campus telecommunications and computer system technical problems. The Systems Technician’s primary responsibility is to provide timely support resulting in user satisfaction. The Technician reports to the Network Operations Manager.

ESSENTIAL FUNCTIONS:

  • Terminate, splice, troubleshoot, and certify all Ethernet and phone hardware.
  • Troubleshoot computer hardware, software, printing and minor network problems for multiple computer platforms and campus phone system.
  • Assuring the highest levels of availability for all monitored applications and products including general site availability.
  • Assessing and troubleshooting errors, matching incidents against known problems and errors, then providing a solution or workaround.
  • Escalating incidents to support areas and IT management based on set thresholds and monitoring the progress of escalated incidents.
  • Creating and updating incidents accordingly within the ticket tracking system with detailed incident and resolution information. Notifying appropriate personnel and customers (internal and external) upon issue resolution.
  • Categorizing incidents correctly and assessing/negotiating the urgency and impact of a reported or discovered incident.
  • Build and maintain repair or schedule service for desktop and laptops with applications installed. Create user accounts. Setup phones and communication devices including Android and IOS.
  • Install hardware and software upgrades, manage user accounts, maintain backup system, and assist with network and server changes and upgrades.
  • Teach end users how to connect to applications and train them on basic application usage such as Outlook, Excel or Word. Assist new hires with logging in and obtaining appropriate access.
  • Update documentation to record new equipment installed, new sites, and changes to computer configurations. Maintain an inventory of laptops, workstations, servers, and network hardware.
  • Work on projects associated with Desktop Support related tasks (i.e., monthly reports, rolling out OS/software upgrades, new products, office moves, etc.)
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.
  • Perform related duties as assigned.

MINIMUM QUALIFICATIONS:

  • 2 years college education preferred.
  • A+ Certification required within 60 days from hire date; at least one year of formal computer support experience preferred.
  • Understanding of TCP/IP networking
  • At least one year of prior work experience or technical training in computer hardware/software troubleshooting and installation preferred.
  • Experience with software installations of Desktop application such as MS Office and Adobe products
  • Good working knowledge of basic computer hardware and ability to diagnose specific problems related to such hardware.
  • Experience with and good working knowledge of Windows 7 - 10, MS Office products, MAC
  • General familiarity with computer industries.
  • Ability to work with and cooperate with staff, faculty, students and vendors.
  • Must be willing to work irregular hours when necessary.
  • Must be able to lift up to 50 lbs. maximum on occasion.
  •  Knowledge of computer software and hardware related to networking.
  • Knowledge and acceptance of principles and philosophies of Vanguard University.

Knowledge, Skills & Abilities:

  • Good troubleshooting skills
  • Ability to work independently when assigned a task and follow it through to completion.
  • Ability to make sound, quick decisions to recover application availability to customers.
  • Ability to work in a team and independently fix issues with little or no supervision.
  • Good communication skills and the ability to work well with others.
  • Detail and process oriented individual.
  • Ability to work in fast paced environment

SALARY:

Full-time position. Salary is commensurate with education and experience and includes a generous benefits package.

APPLICATION PROCEDURE:

Applicant should submit a completed VUSC Application for Staff Employment and current resume. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received.

DST089

ADVANCEMENT COORDINATOR

Advancement Coordinator

university advancement

POSITION SUMMARY:

The Advancement Coordinator is responsible for providing operational and logistic support for the Office of University Advancement.  This includes, but is not limited to, timely and accurate data entry, gift processing and stewardship logistics, management of online giving and event platforms, prospect management and research, maintenance of date integrity, and all aspects of event planning and management, including internal and external events.  This position reports to the Assistant Director of Advancement Operations.

ESSENTIAL FUNCTIONS:

  • Assist Advancement relationship managers with prospect research, solicitation campaigns and annual giving, which includes preparing gift proposals, writing “thank you” notes and inputting prospect data.
  • Maintain records and reports of giving, such as: tracking donations, donors and donor recognition in compliance with the University standards and all legal requirements; creating and tracking gift acknowledgments; tracking and reporting giving segments, such as President’s Circle and Invest in Gold.
  • Support Advancement Systems Manager with gift processing and data entry.
  • Build, generate and run database queries, exports and reports as needed.
  • Assist in set up and maintenance of online donation and event platforms.
  • Provide administrative support to University Advancement Directors, including support of calendar, budget management, purchasing card receipt processing and other invoices as necessary.
  • Provide logistic support for Advancement events; understanding the requirements for each event, while paying attention to financial and time constraints.
  • Specific Event coordination: book venues, entertainment, schedule speakers, coordinate travel arrangements, manage guest list, invitations, and all other event operations.
  • Event execution: managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organizing vendors, and managing tear-down.
  • Research and negotiate with vendors and provide options for the best combination of quality and cost.
  • Issue invoices and collect payments in a timely manner, creating comprehensive and readable financial reports.
  • Schedule debriefs immediately following events to discuss success and action initiative plans; document.
  • Work with Communications director to create effective advertisements and social media campaigns for each event.
  • Performs other duties as assigned.
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.

MINIMUM QUALIFICATIONS:

  • Ability to take ownership of tasks from start to finish keeping all stakeholders updated on progress

  • Ability to work independently; maintain confidences; prioritize work necessary to meet deadlines, results oriented

  • Ability to communicate clearly both verbally and in writing

  • Ability to handle stress and remain poised

  • Have strong critical thinking skills with strong attention to detail and ability to work both independently and within a team environment

  • Recognize the importance of data quality, integrity and confidentiality in the context of a dynamic and high-performing advancement team

  • Excellent organizational, communication, customer service, and detailed record keeping skills required

  • Understanding of computer networks/platforms

  • Proficient in Microsoft Office suites

  • Ability to master new procedures and Advancement software programs

  • Knowledge and acceptance of principles and philosophies of Vanguard University

  • Bachelor’s degree or extensive experience/education as a substitute

  • Experience in educational workplace helpful

SALARY:

Full-time position. Salary is commensurate with education and experience and includes a generous benefits package.

APPLICATION PROCEDURE:

Applicant should submit a completed VUSC Application for Staff Employment and current resume. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received.

UAC089

ASSISTANT/ASSOCIATE DIRECTOR - SYSTEMS AND DATA MANAGEMENT

Assistant/Associate Director - Systems and Data Management

FINANCIAL AID

POSITION SUMMARY:

The Assistant/Associate Director - Systems and Data Management assists with the management of operations within the Financial Aid Office, including providing operational support to all university information systems and software, and reporting and maintenance of financial aid data. This position reports to and supports the Director of Financial Aid with administering the University's financial aid programs in accordance with all federal, state, and institutional regulations and policies.

ESSENTIAL FUNCTIONS:

  • Assist Director in administering $50+ million annually in federal, state, and institutional financial aid.

  • Implement financial aid procedures and maintain policies in accordance with federal, state, and institutional regulations.

  • Serve as the Destination Point Administrator for federal, state, and other related databases.

  • Manage and maintain financial aid management system (Colleague) and related university software, including web and telephone operations, as they pertain to financial aid.

  • Conduct research to ensure system operations are in full compliance with federal, state and institutional regulations and policies, including revisions, updates and changes to existing regulations and policies. Implement changes and updates when necessary to remain in compliance.

  •  Responsible for responding to annual internal and external reports and surveys, and working with Institutional Research to ensure data reporting integrity for financial aid programs.

  • Assist Director in providing staff with ongoing training including application completion, awarding, and quality assurance assessments for financial aid counselors. Ensures that daily process workflow objectives are met, monitors financial aid counselor progress, and enforces accountability.

  • Work with Director and Admissions to manage timely financial aid award packaging for all student types.

  • Generate new TUG student award letters each week and coordinate distribution with external vendor.

  • Assist Director with management and expenditure of endowed and donated grants and scholarships.

  • Involved with efficient and effective planning and implementation of administrative functions related to processing and reporting of financial aid and corresponding admission cycles.

  • Assist Director with development and implementation of short and long-range plan(s) to conduct internal audits of files for compliance.

  • Assist Director with hiring staff. Hires and manages student intern(s). May supervise full-time support staff.

  • Assist with preparation of financial aid printed and web materials and presentations for on and off campus recruiting and enrollment events.

  •  Communicate accurately, effectively, and professionally with students and parents, campus constituents, and government agencies. Counsel students and parents through the financial aid application and awarding process.

  • Collaborate with various University offices including Admissions, Accounting, Advancement, Information Technology, and Registrar on effective and efficient workflow processes and deadlines.

  • Coordinates with Assistant Director of Counseling and Compliance to provide leadership in the absence of Director

  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.
  • Perform related duties as assigned.

 

MINIMUM QUALIFICATIONS:

  • Bachelor’s degree required; master’s degree preferred.
  • Minimum of three years of experience in financial aid or related field required. Previous management experience preferred.
  • Excellent experience in customer relations and service administration required
  • Strong oral and written communication skills
  • Strong collaborative and team-oriented interpersonal skills
  • Detail-oriented, accurate, organized and efficient. Ability to work independently, handle large volumes of work, and multi-task with interruptions
  • Ability to handle information in a confidential and professional manner
  • Demonstrated computer proficiency in Microsoft Office. Experience with vendor software and databases such as Ellucian Colleague, Business Objects, Sallie Mae OpenNet, ELM, EDconnect, and/or Direct Loan Tools preferred.
  • Excellent analytical and data interpretation skills
  • Be able to work occasional evening or weekend special events
  • Be able to lift 20 lbs. boxes of files and/or publications
  • Knowledge and acceptance of principles and philosophies of Vanguard University, its programs, and requirements

SALARY:

Full-time position. Salary and title commensurate with education and experience and includes a generous benefits package.

APPLICATION PROCEDURE:

Applicant should submit a completed VUSC Application for Staff Employment and current resume. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received.

ASD099

ERP ADMINISTRATOR

Enterprise Resource Planning (ERP) Administrator

INFORMATION TECHNOLOGY DEPARTMENT

POSITION SUMMARY:

The ERP Administrator is responsible for the overall system maintenance and on-going support for all software applications within the university’s technology landscape. This includes performing analysis, diagnostics, development, testing, and documentation of the ERP and other software applications requested for implementation or currently in use throughout the university. This individual is also responsible for supporting and maintaining application environments and their performance, availability, capacity, and security for the university, departments, and end-users. This position reports directly to the Application Systems Manager.

ESSENTIAL FUNCTIONS:

Administration/Database Management:

  • Monitors systems for performance, availability, and capacity limits and addresses concerns and issues that arise to promote stable and efficient environments.
    • Works with team members to proactively diagnose and formulate corrective action plans, as necessary.
  • Recommends and installs systems updates, enhancements, patches, services packs, and hot fixes.
    • Communicates the effects of those updates to the campus community; maintains logs of all updates performed.
    • Coordinates software testing with functional areas ensuring all testing and documentation is completed after updates are installed.
  • Ensures all applications are deployed, upgraded, and administered to compatible version levels.
  • Partners with developers, systems analysts, and end-users to ensure successful implementation of software installations and upgrades.
  • Ensures the integrity of the ERP system (Colleague) including data integrity when developing, maintaining, or configuring applications.
  • Manages audit logs, change requests, problem resolutions, and other documentation according to audit requirements and internal policy. • Initiates and develops incident reports following any reported issue or outage.
  • Identifies documentation gaps and opportunities for improvement and makes recommendations for remediation.
  • Uses information gathered from monitoring activities to propose new standards and best practices that will promote system improvements.
  • Collaborates with end-users and other team members to evaluate, plan, design, develop, test, implement, and maintain systems.
  • Administers and maintains the application security, user setup, role privilege definitions, security groups, and security definitions.
  • Prepares configuration test plans, test scripts, roll-back plans, and summary reports.
  • Performs cloning of production (live) environments to test environments when schedule or requested.
  • Provides back-up support for SQL Server and BusinessObjects Administration tasks (maintenance plans (SQL Server), Universe creation/maintenance (BO), and database management).
  • Provides back-up support for the configuration and maintenance of connectivity interfaces and technologies with hosted solutions (Ellucian Cloud, Colleague Web API, (S)FTP, third-party interface solutions).

System Analysis and Support:

  • Performs day-to-day support of campus applications and systems, analyzes and diagnoses system problems, works with end-users to resolve problems, and suggests best practices and optimized processes.
  • Troubleshoots issues related to the university portal which include troubleshooting student billing (TouchNet), online services (Ellucian Web Advisor/Colleague Self-Service), and access or permissions issues.
  • Develops and delivers end-user training including navigating the ERP system, requesting permissions/securities, and maximizing the usage of the application support sites.
  • Provides back-up support for the student account creation process in the absence of the Application Support Analyst, or to assist during busy times.

Project Management:

  • Participates in project requirements gathering, analysis, and design meetings and collaborative sessions to determine feasibility, provide solution recommendations, and make time and effort estimations for new project requests.
  • Supports assigned projects through all phases of the project lifecycle (Initiating, Planning, Executing, Monitoring & Controlling, and Closing).
  • Adheres to Change Management principles when responding to requests, performing project change tasks, and completing tasks involving existing products.

Miscellaneous:

  • Tracks, updates, and communicates the status of all tasks assigned to or initiated in area of responsibility in accordance with departmental Service Level Agreements (SLAs), standards, and procedures.
  • Participates in team status meetings, training events, and collaborative work sessions.
  • Stays informed of and adheres to all university, staff, and departmental policies.
  • Maintains technical knowledge and strives for continual enhancement of skillset through research and application of industry-leading technology directly related to the role.
  • Reads technical manuals and journals and subscribes to internet list servers and support forums to stay informed on all future upgrades and changes to the application environments.
  • Maintains a working knowledge of the ERP system, database, and sub-system component hardware and software providers.
  • Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

  • Two (2) years of IT application support experience.
  • Bachelor’s Degree in Computer Science or other related discipline.
    • EQUIVALENCY – Combination of post-high school education, job-related certification(s), and/or other related experience equivalent to five (5) years may be considered in lieu of minimum requirements.
  • Technical knowledge of Ellucian Colleague or similar ERP system (preferably in higher education).
  • Experience with ERP administrative functions such as cloning and system maintenance.
  • Familiarity with network and application security best practices.
  • Familiarity with MS Windows Server, PowerShell, SQL Server administration, and Internet Information Services (IIS) administration.
  • Strong organizational, time management, and relationship management skills.
  • Self-starter, able to work independently, with a strong ability to follow through and maintain focus on tasks and deliverables.
  • Able to analyze problems and develop logical solutions.
  • Able to master new technologies quickly and explain technology to non-technical users.
  • Excellent interpersonal, verbal, and written communication skills.
  • Able to understand and sometimes anticipate client requirements, expectations, and needs.
  • Customer service oriented.
  • Able to work respectfully with individuals of all cultures, backgrounds, perspectives, and abilities.
  • Willing to work irregular hours and be on call for support, when necessary.
  • Knowledge and acceptance of principles and philosophies of Vanguard University.

Knowledge, Skills & Abilities:

  • Experience with higher education business processes and best practices in critical areas such as Admissions, Registrar, Financial Aid, Human Resources (HR), and Finance.
  • Knowledge of Microsoft CRM Dynamics administration.
  • Knowledge of relational databases and SQL.
  • Knowledge of authentication protocols and single sign-on technologies (AD/LDAP preferred).
  • Familiarity with programming languages and scripting tasks (SQL, HTML, CSS, Powershell).

SALARY:

Full-time position. Salary is commensurate with education and experience and includes a generous benefits package.

APPLICATION PROCEDURE:

Applicant should submit a completed VUSC Application for Staff Employment and current resume. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received.

ERP109

ADMINISTRATIVE ASSISTANT FOR THE OFFICE OF STUDENT ENGAGEMENT

Administrative Assistant for the Office of Student Engagement

student affairs

POSITION SUMMARY:

The Administrative Assistant is responsible for a variety of administrative duties that support the overall functioning and operations for the Office of Student Engagement (OSE). The Administrative Assistant will help manage various programs and student leaders including but not limited to: Program Board, the Marketing team, student clubs, Student Government Association (SGA). This position will also manage everyday office operations including but not limited to: serving as a receptionist, managing monthly data reports, ordering office supplies, managing storage and rental checkouts, approving marketing flyers. This position will support the Associate Dean of Students (ADS) with tasks including but not limited to: the leadership development of students, hiring, training, and tracking of all Student Affairs student leaders, and budget oversight for OSE. The Administrative Assistant reports directly to the ADS.

ESSENTIAL FUNCTIONS:

Program Management:

Partners with the ADS in the following:

  • Supervising Program Board – a group of 6 student leaders who host large-scale programs for the entire campus
  • Attending all Program Board events: participating and assisting student leaders with set up, event facilitation and teardown/ clean up
  • Assisting with event space reservations, vendor insurance verifications and contracts
  • Identifying a venue for Junior Senior Ball (JSB) for spring semesters
  • Supervising the Marketing Team – a group of 5 student leaders who create marketing materials, flyers, videos, advertisement graphics and slides to promote campus programs and initiatives
  • Co-advising Student Government Association – a group of up to 20 student leaders who advocate to administration on behalf of the student population
  • Managing existing student clubs and approving/denying new student club applications  

Budget Management:

Partners with the ADS in the following:

  • Provides oversight for OSE fund distribution, expense tracking, and other budget related tasks for the 7 OSE budgets: Community Leadership, Commuter Life, Family Relations, New Student Orientation, Office of Student Engagement, Recreation and Intramurals, and Student Government
  • Processes OSE professional staff Purchasing Card expense reports, budget and expense transfers, internal and external expense discrepancies, and other budget processes 

Student Leader Tracking and Hiring:

  • Collaborates with the ADS in the coordination and data tracking for the Integrated Student Leadership Hiring Process for Student Affairs which can involve 150-200 student applications and processes
  • Tracks and inputs all student leadership data into the Colleague database and utilizes relevant software to support the student leadership culture with on-going assessment
  • Supports ADS and OSE department by running necessary data reports to retrieve assessment data 

Student Leader/Event Support:

  • Collaborates with university Event Relations to ensure appropriate room and supply reservations for approximately 40+ OSE department events per academic year
  • Serves as the main contact person for students requesting approval for on-campus fundraising
  • Manages the administration process of hiring and terminating all student leaders for the OSE 

Administrative:

  • Provides administrative support to the ADS and the OSE professional staff
  • Oversees the production and management of data tracking including but not limited to: Strat-Op documents, Action Initiative Profiles, Performance Models, and Key Performance Indicator reports
  • Oversees the purchasing and organizing of supplies for the OSE
  • Manages OSE reservation calendar for the Bridge office spaces and the event supply rental system for approximately 200+ reservations per academic year 

Miscellaneous:

  • Supports OSE staff with maintaining and updating program websites
  • Supports the ADS with special campus engagement initiatives
  • Attends meetings and events, which may include evenings or weekends, as necessary in support of this position
  • Performs other duties as assigned
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor

MINIMUM QUALIFICATIONS:

  • Bachelor’s degree required
  • Two years of experience in the field of student affairs or equivalent work experience
  • Commitment to Christian higher education
  • Genuine desire to serve the student body in a service-orientated and professional manner
  • Experience and fluency with Microsoft Outlook, Microsoft Suite including Excel
  • Ability to assess needs and develop programming to optimally meet student needs; ability to develop student leaders to their full potential; ability to make wise and mature judgments
  • Excellent writing, editing, proofreading and organizational skills with the capacity to manage multiple tasks with a high level of accuracy in a fast-paced environment with many interruptions
  • Ability to take initiative, work independently and make sound decisions
  • Effective oral and written communication skills
  • Exceptional interpersonal skills to assist students, faculty, staff, and other constituents
  • Knowledge and acceptance of principles and philosophies of Vanguard University

SALARY:

Full-time, temporary position. Salary is commensurate with education and experience.

APPLICATION PROCEDURE:

Applicant should submit a completed VUSC Application for Staff Employment and current resume. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received.

OSE099

SCHEDULING & EVENT COORDINATOR

Scheduling & Event Coordinator

Auxiliary services

POSITION SUMMARY:

The Scheduling and University Events Coordinator, is responsible to coordinate and oversee all phases of facility scheduling and event planning for all University events to include all internal operations in order to promote and maintain continuing relationships and student engagement in the University.

ESSENTIAL FUNCTIONS:

  • Coordinates with all departments to maximize the use of University facilities; internal and external users.
  • Creates a system for planning and maintains calendar of events, utilizing University’s scheduling software.
  • Manages all aspects of facilities usage for all on-campus events, including communication, logistics for pre/post event-follow-up and meetings with other department coordinators.
  • Promotes, arranges and coordinates campus tours in conjunction with facility rentals.
  • Provides technical support for all events, using our A/V tech and student workers
  • Supervises six to eight student staff.
  • Serve as advisor, consultant, and coordinator for students, faculty, staff, and other members of the University for all campus events
  • Schedules work assignments for Sound Technicians, Events Setup Technicians/student workers. 
  • Communicates with constituents to provide information and materials; may handle complaints and solve problems; prepares mailing pieces, contracts, invoices, and other general office duties.
  • Assist in the hiring & training of student staff for the department
  • Prepare and monitor budget recommendations
  • Proof invoices against contract for final billing for all University Events, i.e. Commencement, Welcome Weekend, Conference Expenses, etc.
  • Maintains financial reports that assist in developing annual budget.
  • Help care and upkeep departmental resources such as sound equipment, tables, chairs, golf carts, etc.
  • Represent Vanguard University within the Auxiliary Services industry and at professional organizations or associations.
  • Assist conferencing sales and customer service with external clients

  • Assigned to Committees, i.e Commencement committee and other campus committees handling facility and planning.
  • Fulfill other duties for the University
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.

MINIMUM QUALIFICATIONS:

  • Bachelor’s Degree in Business or related field or the equivalent combination.
  • Minimum 2 years professional experience in event and conference planning and scheduling that involved coordinating facilities and auxiliary services, preferably in a higher education environment or in a hotel management or front desk/sales environment. 
  • Knowledge of 25 Live is a plus
  • Knowledge in public relations and/or marketing preferred.
  • Ability to manage several projects simultaneously; flexible morning, evening, and weekends; especially during the summer months.
  • Strong customer service skills with attentiveness to detail and ability to work independently.
  • Knowledge of Campus Facilities to include residence halls and all bookable spaces.
  • Ability to evaluate, research and take necessary action to manage expenditures.
  • Ability to effectively supervise the work of others.
  • Excellent computer skills with a working knowledge of Microsoft Suite Software, and QuickBooks preferred
  • Ability to professionally represent the University in a variety of situations and effectively communicate both orally and in written form.
  • Strong organizational planning skills; self-starter, willing to take initiative and create opportunities for the University.
  • Knowledge and acceptance of principles and philosophies of Vanguard University

SALARY:

Full-time position. Salary is commensurate with education and experience and includes a generous benefits package.

APPLICATION PROCEDURE:

Applicant should submit a completed VUSC Application for Staff Employment and current resume. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received.

SEC099

STUDENT ACCOUNT MANAGER

Student Accounts Manager

office of accounting operations

POSITION SUMMARY:

Reporting directly to the Controller, the Student Accounts Manager (SA Manager) oversees the day-to-day operations of student accounts through the management of billing and collection activities on current and past due balances. The SA Manager has primary responsibility for federal and state program compliance and assuring all functions within the student account operations of the University are completed in a timely and accurate manner.

ESSENTIAL FUNCTIONS:

  • Responsible for overall management of tuition billing and collection, Perkins Loan collection and other miscellaneous receivables.
  • Manage process of student charges, issuing student billing statements, analyzing current student balances and preparing management reports.
  • Manage student billing and payment E-Commerce websites.
  • Supervise the Student Accounts Specialists staff, assessing workflow processes and implementing best practices aimed at enhancing departmental efficiencies.
  • Update tuition and fee rate tables and ensure accounts are coded to correct GL account.
  • Oversee Cashier and A/R functions and implement appropriate internal controls; ensure all monies collected by the University is received, recorded, and deposited in accordance with established departmental procedures in an accurate and timely manner.
  • Work closely with other student services departments (i.e. Admissions, Registrar Office, Financial Aid, Retention, Technology Services, Deans' Offices, and Resident Life) to ensure excellent customer service and integrity of the student aid, billing, and collection processes.
  • Approve student account credits on a weekly basis ensuring compliance with federal regulations; ensure timely disbursement for all refunds.
  • Manage financial registration processes for all academic programs including daily procedures, student and departmental communication, clearances, and deposit allocations.
  • Oversee timely posting of all banking activity including Electronic Funds Transfers (EFT), Automated Clearing House payments (ACH), wire transfers, and chargebacks.
  • Monitor the third-party servicing of the Perkins Loan program.
  • Assist the Controller in Accounts Receivable tasks relating to the annual fiscal audit.
  • Perform other related duties as assigned.
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.

MINIMUM QUALIFICATIONS:

  • Bachelor of Arts Degree in accounting or related field
  • Knowledge of general accounting practices/procedures, especially as it relates to non-profit organizations
  • Ability to identify and make recommendations regarding internal controls and system processes
  • Management experience or the ability to manage a small staff of employees a must
  • Must be able to maintain a high level of confidentiality of student account detail
  • Exhibit exceptional organizational skills and the ability to work with minimal supervision
  • Knowledge of relevant office procedures and terminology
  • Ability to communicate effectively, both orally and in writing
  • Ability to convert and organize data into meaningful information
  • Effectively maintain relationships with staff and faculty in a professional demeanor
  • Knowledge and acceptance of mission and principles of Vanguard University

SALARY:

Full-time position. Salary is commensurate with education and experience and includes a generous benefits package.

APPLICATION PROCEDURE:

Applicant should submit a completed VUSC Application for Staff Employment and current resume. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received.

SAM089

VANGUARD UNIVERSITY OF SOUTHERN CALIFORNIA is a private, co-educational, comprehensive University of liberal arts and professional studies that believes its evangelical Christian community in the Pentecostal tradition offers a unique opportunity for academic achievement. Vanguard University embodies a Christ-centered, multicultural community serving approximately 2,200 students. Vanguard values and encourages qualified applicants who are diverse in gender, generation, ethnicity, race and/or ability, and seeks faculty that will mentor students and will interact with the Vanguard community in a way that reflects a commitment to cultural proficiency. Vanguard is also an HSI (Hispanic Serving Institution). Where permitted by law and in relation to the school’s heritage and mission, Vanguard does exercise religious preference throughout the University.