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Drawer Trigger

Financial Registration

Once students complete Academic Registration (enroll in classes), they must complete a process called Financial Registration. This process includes submitting all requested documents, accepting/rejecting any outstanding Financial Aid awards, and selecting their payment option for each semester. All these items must be completed before the Financial Registration Deadline. Please see below for more information on how to complete Financial Registration.

Vanguard University Student Email

How to access student email

All communication is sent to students via their Vanguard University student email. This is the primary form of communication from the Accounting and Financial Aid Offices. Email communication includes semester registration statements, important deadline and missing item notifications, payment reminders, and other various Accounting and Financial Aid information.

Students can access their Vanguard University email through their MyVU portal.

  • Click the Email tab
  • Log in with student's username and password

If students are experiencing issues logging into their MyVU portal, please contact IT at (714)619-6500 or email helpdesk@vanguard.edu.


Financial Registration Requirements

Step One: Required Documents

Complete the (5) required documents listed below by the Financial Registration Deadline. These documents are located on the student’s MyVU portal under the Financial Registration tab.

- Financial Obligation Agreement
- Authorization of Allowable Charges
- Code of Conduct Waiver
- Risk and Liability Waiver

- Meningitis Waiver

Please Note: These documents are collected annually; therefore, we will only ask for them one time within an academic year.

Step Two: Payment Options

Submit payment-in-full or enroll in a semester payment plan for the amount reflected on the student's MyBill or semester registration statement by the Financial Registration Deadline. Payments can be made at the Cashier Office (located on the 1st floor of the Scott Building) or the student’s MyBill account (located on MyVU). Students can access their payment information and account activity 24 hours a day, 7 days a week by logging into their MyBill account (located on MyVU).

Please Note: No credit card payments are accepted for tuition payments.


Option 1) Payment in Full

Pay the full amount referenced on the student’s MyBill or semester registration statement by the Financial Registration Deadline. You can do this by selecting “Make a Payment” on the student’s MyBill account, paying with cash, check, or debit card in the Cashier Office, or mailing a check to the following address:

Vanguard University
Attn: Cashier
55 Fair Drive
Costa Mesa, CA 92626

*If you are mailing a check to Vanguard, we require the student ID number to be written on the memo line.

Option 2) Semester Payment Plan

Pay the semester balance referenced on the student’s MyBill or semester registration statement interest free in 4 or 5 monthly installments (see semester payment plan options below). There is a $40 enrollment fee each semester. The first installment and the $40 enrollment fee are due upon enrollment.

Fall Semester:

  • 5 Month Plan – Begins July 1st
  • 4 Month Plan – Begins August 1st

Spring Semester:

  • 5 Month Plan – Begins December 1st
  • 4 Month Plan – Begins January 1st

*Students who do not finalize their payment (payment-in-full or payment plan) by the published Financial Registration Deadline will be charged a $100 Late Registration Fee (new students excluded).

For more information, please contact accountsreceivable@vanguard.edu

Financial Registration Deadlines

Fall 2017

  • AUGUST 1st, 2017 - $100 Late Registration Fee
  • AUGUST 11th, 2017 - Dropped from all enrolled courses

Spring 2018

  • JANUARY 2nd, 2018 - $100 Late Registration Fee
  • JANUARY 5th, 2018 - Dropped from all enrolled courses

Summer 2018

  • APRIL 27th, 2018 - $100 Late Registration Fee
  • MAY 4th, 2018 - Dropped from all enrolled courses

MyBill

MyBill Instructions and Videos

For written instructions on how to navigate your MyBill account, please click here. If you would like to watch a short clip on a specific topic, see video topics below:

How do I log in to MyBill?

How do I view/update my account information?

How do I view/update my payment information?

How do I add an authorized payer?

How do I set up a semester payment plan?

Electronic Refunds (eRefunds)

eRefunds are electronic transfers of funds directly to the bank account of your choice (checking or savings) through our secure payment website, TouchNet. Once your VU account reflects a valid credit and all pending/estimated aid has been disbursed, the Office of Accounting Operations will automatically process an eRefund. No request is necessary. Please allow 5-10 business days for processing.

How do I set up my eRefund account?

Follow the instructions below in order to set up your eRefund account:

  • Log onto your MyVU portal
  • Select the MyBill link (located on the left-hand side of the page)
  • Select eRefunds
  • Select Set Up Account
  • Enter your bank account information (checking or savings)
  • Select Continue

PLEASE NOTE: You will receive an email notification once an eRefund is processed on your account. If no eRefund account is available at the time of the credit disbursement, a check will be sent to your primary address on file.

Authorized Users

Not a student? Authorized users can view real-time activity, view billing statements, and make payments online through MyBill. Please see student instructions below for adding an authorized user:

  • Visit your MyVU portal
  • Click the “MyBill” button (lower left corner)
  • Select “Authorized User”
  • Enter authorized user email address
  • Decide permissions and click “Continue”
  • Read agreement
  • Select “Agree and Continue”

Your authorized user will then receive two emails with their own personal login information and instructions. Authorized users can also log in by clicking the button below:

AUTHORIZED USER LOGIN

Tuition Refund Policy

Tuition refunds will be processed when a student withdraws from the University or reduces their course load. An official withdrawal or add/drop form is required to be filed with the Registrar's Office. Refunds will be based on the date of receipt of the official form by the Registrar's Office per the following tuition refund schedule:

Undergraduate

2017-2018

Fall 2017

Withdrawal by 9/01/17

100% Refund

Withdrawal by 9/15/17

50% Refund

Withdrawal by 10/13/17

25% Refund

Withdrawal after 10/13/17

0% Refund



Spring 2018

Withdrawal by 1/19/18

100% Refund

Withdrawal by 2/02/18

50% Refund

Withdrawal by 3/02/18

25% Refund

Withdrawal after 3/02/18

0% Refund


Summer 2018

Through 1st Day of Class

100% Refund

Through 4th Day of Class

50% Refund

Through 8th day of Class

25% Refund

After 8th Day of Class

0% Refund


Graduate

Full Semester Refund Schedule

Fall 2017

Withdrawal by 9/1/17

100% Refund

Withdrawal by 9/15/17

50% Refund

Withdrawal by 10/13/17

25% Refund

Withdrawal after 10/13/17

0% Refund


Spring 2018

Withdrawal by 1/19/18

100% Refund

Withdrawal by 2/02/18

50% Refund

Withdrawal by 3/02/18

25% Refund

Withdrawal after 3/02/18

0% Refund


Week-Based Refund Schedule

3-4 Week Course Schedule

Prior to 2nd course meeting date

100% Refund

After 2nd course meeting date

50% Refund


5-7 Week Course Schedule

Prior to 2nd course meeting date

100% Refund

Prior to 3rd course meeting date

50% Refund

Prior to 4th course meeting date

25% Refund

After 4th course meeting date

0% Refund


8-10 Week Course Schedule

Prior to 2nd course meeting date

100% Refund

Prior to 4th course meeting date

50% Refund

Prior to 5th course meeting date

25% Refund

After 5th course meeting date

0% Refund


8 week ONLINE Course Schedule

Prior to 11:59pm on Sunday of Week 2

100% Refund

Prior to 11:59pm on Sunday of Week 4

50% Refund

Prior to 11:59pm on Sunday of Week 5

25% Refund

After 11:59pm on Sunday of Week 5

0% Refund


* Refund schedule applies to tuition, room, board, student services, and unused course fees. Students who withdraw or are expelled from the institution may be required to have some or all of their financial aid returned to various aid programs.

Contact Information

Office of Accounting Operations

Accounts Receivable (student accounts, eBilling, payment options, cashier)

Phone: 714-966-5489
Email: Accounts Receivable

Visitors are welcome and appointments are not necessary. Our office is located on the first floor of the Scott Academic Center near the Fair Drive entrance to the University.

Regular Office/Cashier Hours:

Monday-Friday: 8:00am to 5:00pm
Saturday-Sunday: Closed

Mailing Address
Vanguard University
Office of Accounting Operations
55 Fair Drive
Costa Mesa, CA 92626