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FINANCIAL AID INFORMATION

The Free Application for Federal Student Aid (FAFSA) becomes available annually on October 1. Vanguard’s school code is 001293. The priority funding deadline is March 2. All new and returning students are encouraged to complete the FAFSA by March 2 each year to ensure that they are considered for all types of aid including grants and scholarships with limited award amounts.

Step 1: All students (and one parent for dependent students) must obtain an FSA ID to sign their FAFSA electronically

Step 2: Complete the FAFSA. Be sure to add Vanguard's school code - 001293

Processes

Forms & Documents

Federal Verification

  • What is Federal Verification?
    Federal verification is a process in which schools are required to collect information to verify that the information provided on the FAFSA is correct.
  • Who is required to complete Federal Verification?
    The Department of Education randomly selects students for verification who submit the FAFSA. Vanguard University may also require the student to submit additional documentation even if the FAFSA was not selected for verification. If you were selected for verification by the Department of Education, you will be notified on the Student Aid Report (SAR) via email or by mail after completing the FAFSA. Any revision made to the FAFSA can also be selected for verification, even if the initial FAFSA was not selected.Verification must be completed in order to receive the following financial aid: Federal aid (Pell, FSEOG, Perkins Loan, Work-Study, Subsidized Loan), state aid (Cal Grant, Chaffee), institutional aid (Vanguard Need Grant and any other need-based grants or scholarships). If submitting a Special Circumstance Appeal, verification will need to be completed first before the Special Circumstance Appeal is considered.
    For students who are not receiving any need-based aid (such as an academic scholarship, athletic scholarship, VA benefits, Parent PLUS loan, Graduate PLUS loan, and/or Unsubsidized Loan) verification is not required. Disbursement of non-need-based aid will be held until verification has been completed, unless the Financial Aid Office determines verification is not required.
  • What is required to complete Federal Verification?
    Because the Department of Education requires the Financial Aid Office to collect specific documentation pertaining to the student selected for verification, it is important that students visit their MyVU Portal to see which specific form is being requested. The student can then find the corresponding verification group worksheet under “Forms and Documents” and submit to the Financial Aid Office.
    Independent students or parents of dependent students who indicate on the FAFSA they have little to no income may be required to submit an Income and Expense Verification worksheet.
  • How do I obtain a Tax Return Transcript?
    It is important to note that a Tax Return Transcript is not the 1040/1040EZ/1040A you submit to the IRS. The Financial Aid Office can only accept a Tax Return Transcript issued by the IRS, which can be requested by visiting www.irs.gov. Ordering a Tax Return Transcript from the IRS can take 5-10 business days, and will be delivered to the address listed on your taxes.
    It is strongly recommended that you use the Data Retrieval Tool (DRT) on the FAFSA instead of requesting the Tax Return Transcript to ensure the information on the FAFSA matches with the IRS.
  • How do I use the Data Retrieval Tool (DRT)?
    As of March 2017, the IRS Data Retrieval Tool, which allows students and parents to transfer tax information directly to the FAFSA, is unavailable.
    Until the IRS DRT service is restored, please follow these instructions to obtain a tax transcript:

    1)
    You can view and print your transcripts immediately online at IRS.gov using the Get Transcript tool.
    2)
    You can also request them by phone, by mail or by fax, which will take five to 10 days from the time the IRS receives your request.
    a.
    Download the IRS2Go mobile phone app to request your transcript using your smartphone, or
    b.
    Order by phone, call 800-908-9946 and follow the prompts, or
    c.
    To request an individual tax return transcript by mail or fax, complete Form 4506T-EZPlease ensure that any tax return transcripts submitted to the Financial Aid Office include the student's name and VU ID number.
  • What if I filed a tax extension or did not file taxes?
    In order for a student to receive need-based financial aid, taxes may have to be filed for the student and/or parents according to the IRS filing requirements. An individual who is required to file an IRS income tax return and has been granted a filing extension by the IRS must provide a copy of IRS Form 4868, “Application for Automatic Extension of Time to File U.S. Individual Income Tax Return,” for the appropriate tax year, along with the verification document.
    Students and/or parents who did not file taxes and were not required to file taxes, according to the IRS filing requirements, may need to submit supporting documentation to the Financial Aid office, such as the Income and Expense Verification worksheet. Our office will update any required documents under the “Communication” tab once a review of the verification documents has been performed.
    For information regarding the IRS filing requirements, please see IRS Publication 501
  • What if I filed an amended tax return?
    If an individual has filed an amended tax return, the Financial Aid office will need a copy of the Tax Return Transcripts (which will show the original tax information) along with a signed copy of the amended tax return (1040X)
  • When must I complete Federal Verification requirements?
    A student’s financial aid cannot be paid out to their Vanguard account until verification has been completed. It is important that all the necessary items being requested for verification be completed as soon as possible so that the Financial Aid Office can deliver the student’s financial aid award information in a timely manner. Once verification documents have all been turned into the Financial Aid Office, please allow up to 2 weeks for the verification process to be completed. The student will be contacted if any additional information is needed.
    If verification has not been completed by August 1st for Fall students and January 1st for Spring students, payment arrangements with the Accounting Office will need to be in place, as the student could incur late fees or be dropped from their registered courses.
  • What happens after I submit my required documentation?
    After the Financial Aid Office receives all verification documents (which can be confirmed by visiting the student’s MyVU Portal under the “Communications” tab), the information on the verification documents will be compared to the information provided on the FAFSA.
    If any discrepancies are found, we will use the information provided on the verification documents to update your FAFSA. This may cause a change to the student’s Expected Family Contribution (EFC) and consequently a change in the student’s financial aid award. The Financial Aid Office will send an Award Revision Notification to the student’s Vanguard email address if there is a change in the financial aid award.
    In the event a student has received more aid than what the student is eligible for after verification, this will result in an “overpayment” of funds and the student will be responsible for returning the funds back to the Financial Aid Office via the student’s MyBill.

NEW UNDERGRADUATE STUDENT FINANCIAL AID PROCESS

Below are the steps needed in order to qualify for financial aid assistance:

  1. Apply to Vanguard! Submit your application for admission to Vanguard and be accepted on or before March 2 nd . Students accepted after this date are still eligible for financial aid, but at reduced amounts, especially for institutional aid.
  2. File your FAFSA by March 2! Your FAFSA must be submitted by March 2 nd for you to be considered for state and federal grants, federal loans, and institutional scholarships. Students who submit their FAFSA after this date are still eligible for aid, but may not be considered for all institutional aid. Submit your FAFSA online at FAFSA.ed.gov.
    • To complete the FAFSA you will need your tax information for the prior year, including your tax return and your parent(s) tax information if you are a dependent student. For the 2016/2017 FAFSA you will need your 2015 tax information. If you have not yet filed taxes you may use estimated amounts and correct any changes after you file taxes for the year. Remember if there is a large difference between what you report on your FAFSA and your final tax information, the Financial Aid Office may have to make changes to your financial aid package.
  3. Verification: If selected for verification, provide the Financial Aid Office with all documents requested by May 1 . Failure to do this will result in a delay in awarding your financial aid, which may impact your ability to complete Financial Registration or register for classes.
  4. Accept or decline your aid: After you have been awarded your financial aid for the year, log in to your myVU and accept or decline any offered aid.
    • Only accepted aid will reflect on MyBill and any Registration Statements sent out by the Office of Accounting Operations.
    • Declining unwanted aid removes you from mailing lists for required documents.
  5. Direct Loan Master Promissory Note & Loan Entrance Counseling: These items must be completed on studentloans.gov. FAO cannot process your Direct Loans without these items. If you do not intend to borrow Direct Loans, make sure you decline your loans in your MyVU Portal. Additional guidance on completing these items is available here.
    • Perkins: If you have been awarded a Perkins Loan and wish to receive it, complete the Perkins MPN & Entrance Counseling on ECSI.net. Perkins funds cannot be processed until after these items are completed. After you accept your Perkins Loan on your Portal, ECSI will contact you with login information. If you do not receive login information or have issues with their account, please contact ECSI’s customer support.
  6. Authorization of Allowable Charges: The Authorization of Allowable Charges form is available on the Forms page. Please check either Hold or Refund, sign, and submit the form to FAO. Aid cannot be posted to your student account until this form is received.
  7. Office of Accounting Operations: After you submit your enrollment deposit and sign up for classes, you must complete Financial Registration. It is highly recommended that you also sign up for eRefund. Visit OAO’s Student Account Center online for additional information regarding your student account.

RETURNING UNDERGRADUATE FINANCIAL AID PROCESS

Below are the steps needed in order to qualify for financial aid assistance:

  1. Submit your FAFSA by March 2: As a returning student it is still important to submit your FAFSA by this date, as any need based institutional aid you qualify for will still generally be awarded on a first come first served basis.
  2. Verification: If selected for verification, provide the Financial Aid Office with all documents requested by May 1. Failure to do this will result in a delay in awarding your financial aid, which may impact your ability to complete Financial Registration or register for classes.
  3. Accept or decline your aid: After you have been awarded your financial aid for the year, log in to your myVU and accept or decline any offered aid.
    • Only accepted aid will reflect on MyBill and any Registration Statements sent out by the Office of Accounting Operations.
    • Declining unwanted aid removes you from mailing lists for required documents.
  4. First Time Direct Loan Recipients: Complete your Direct Loan Master Promissory Note and Loan Entrance Counseling. These items must be completed on studentloans.gov. This will only apply if you did not complete these your first year at Vanguard, for example if you declined any loans offered to you in your first year, and then choose to accept loans in your second year. FAO cannot process your Direct Loans without these items. If you do not intend to borrow Direct Loans, make sure you decline your loans in your MyVU Portal. Additional guidance on completing these items is available here.
  5. Office of Accounting Operations: Complete Financial Registration. It is highly recommended that you also sign up for eRefund if you haven’t. Visit OAO’s Student Account Center online for additional information regarding your student account. Failure to complete Financial Registration will result in fines, a hold on your meal plan (if applicable), and being dropped from classes.

Please note returning students selected for verification we will not be awarded any financial aid until all verification documents are submitted and processed.

GRADUATE & PROFESSIONAL STUDIES FINANCIAL AID PROCESS

Below are the steps needed in order to qualify for financial aid assistance:

  1. Submit your FAFSA at www.fafsa.ed.gov
  2. Verification: If selected for verification, provide the Financial Aid Office with all documents requested by May 1 . Failure to do this will result in a delay in awarding your financial aid, which may impact your ability to complete Financial Registration or register for classes.
  3. Accept or decline your aid: After you have been awarded your financial aid for the year, log in to your myVU and accept or decline any offered aid.
    • Only accepted aid will reflect on MyBill and any Registration Statements sent out by the Office of Accounting Operations.
    • Declining unwanted aid removes you from mailing lists for required documents.
  4. First Time Direct Loan Recipients: Complete your Direct Loan Master Promissory Note and Loan Entrance Counseling. These items must be completed on studentloans.gov. This will only apply if you did not complete these your first year at Vanguard, for example if you declined any loans offered to you in your first year, and then choose to accept loans in your second year. FAO cannot process your Direct Loans without these items. If you do not intend to borrow Direct Loans, make sure you decline your loans in your MyVU Portal. Additional guidance on completing these items is available here.
  5. Office of Accounting Operations: Complete Financial Registration. It is highly recommended that you also sign up for eRefund if you haven’t. Visit OAO’s Student Account Center online for additional information regarding your student account. Failure to complete Financial Registration will result in fines, a hold on your meal plan (if applicable), and being dropped from classes.

Please note Graduate & Professional Studies students selected for verification will not be awarded any financial aid until all verification documents are submitted and processed.

Early Childhood Education Certificate

To view the Gainful Employment Disclosure Template, click here.

Financial Aid

Eligibility

Each student’s award is based on full-time enrollment (12 units or more). Your eligibility may be affected if you change your enrollment status, and funds may be adjusted, rescinded, or returned if you do not enroll as expected. Full-time enrollment is required for aid such as Vanguard Need Grant, Academic Scholarships, and any other awards as noted.

Academic Renewal GPA Policy

Students are required to meet the renewable Grade Point Average (GPA) in order to receive their scholarship for the next academic year. If your GPA does not meet the requirements for that scholarship tier, you will be award the lower amount accordingly. The following are the renewable GPAs for the academic scholarships offered:
*Please note that if you do not meet the renewable GPA for any of the following scholarships you will not be awarded any academic scholarships for the rest of your stay at Vanguard University.

Academic Scholarship

Renewable GPA

Admitted prior to 12/13

Renewable GPA

Admitted 12/13 & later

Presidential

3.2

3.2

Provost

3.0

3.0

Dean

2.8

2.8

Director

2.8

2.6

Founders

2.5

2.5

Gold Pride

2.5

2.4

Bridge

n/a

2.0

Lion 1

3.2

3.2

Lion 2

2.8

3.0

Lion 3

2.5

2.8

Lion 4

2.2

2.6

Lion 5

2.2

2.4

Graduate

3.0

3.0

REPEATED COURSEWORK POLICY

Courses already taken and for which credit has been granted do not count towards the completion of the quantitative measure of completing 24 units for the year; however, they do count towards the qualitative measure of meeting the minimum GPA requirement of a 2.0 and count towards the maximum time limit.

APPEALS

Students have to right appeal their financial aid at any time during their academic career at Vanguard University. When appealing, please make sure that you have clearly documented your extenuating circumstance . The following are viable appeals that students can submit to the financial aid department for consideration. Please note that not a ll appeals are approved. Please contact your financial aid counselor for more information.

Dependency
Satisfactory Academic Progress Appeal
Special Circumstance Appeal
General Petition
Maximum Timeframe Appeal

Withdrawals and Returning Financial Aid

Procedure

Students who stop attending and/or leave the institution without notice will be evaluated as a withdrawal student from the university. Due to this, the Financial Aid Office is required to return a portion of the financial aid awarded (R2T4) to the Department of Education. This calculation is determined based on the number of days the student attended the term. This is considered the amount of financial aid you have “earned” during your stay at Vanguard. The University desires to establish a clear process for students who choose to withdraw from the University. In order to do so, the student must complete the following steps:

  1. Schedule an exit interview with the Office of Student Success and Retention.
  2. Upon completion of the exit interview, the student must complete an Notice of Intent to Withdraw from Vanguard University form (provided at exit interview) which includes obtaining signatures from the following departments:
    • Office of Student Success & Retention
    • Office of the Registrar
    • Student Life
    • Financial Aid Office
    • Office of Accounting Operations
  3. Once all signatures have been obtained and the Notice of Intent to Withdraw from Vanguard University form is complete, the student must return the application to the Office of the Registrar in order for it to be processed and the withdrawal process to be completed. Upon complying with this procedure, the student is then entitled to a refund in keeping with the refund policy found in the Financial Aid Office.
  4. Contact your loan servicer if you do not plan on attending another institution.
  5. Tuition refunds will be made for withdrawal from the University or course load reduction when an official withdrawal form or an official add/drop form is filed with the Registrar’s Office. Refunds will be based on the date of receipt of the official forms by the Registrar’s Office according to the tuition refund schedule.

Refund Schedule

  • Prior to the First Class Session 100%
  • Through the Second Week of the Semester* 100%
  • Through the Fourth Week of the Semester 50%
  • Through the Eighth Week of the Semester 25%
  • After the Eighth Week of the Semester -0-

*Refund schedule applies to tuition, room, board and residence life, student services, and unused course fees. Students who withdraw or are expelled from the institution may be required to have some or all of their financial aid returned to the various aid programs. Any student who wishes to withdraw from the University must notify the Registrar’s Office of their “intent to withdraw.” The amount of financial aid to be returned for the student will be calculated based on this date. Federal aid will be returned based on the amount of the semester the student has completed. State and institutional aid will be returned based on the refund percentage applied to the student’s institutional charges. See the Financial Aid Office for calculation.

Types of Refunds

Tuition Refunds

The first week of the semester ends at close of business on the third day of classes for the Fall semester and the fifth day of classes for the Spring semester. Weeks following are regular five-day business weeks. Other class schedule formats are prorated accordingly.

Room & Board Refunds

Room and board refunds will be made to students who have withdrawn from the University or have received an on-campus exemption. The refund is based on the tuition refund schedule listed above and is calculated from the established University occupancy date and the actual date of vacancy.

Orientation Fee

This fee is non-refundable

Other Fees

All other fees, including all unused course fees, are refundable based on the tuition refund schedule listed above.

Email Security Disclaimer

Email is not a secure form of communication. Though your email and any files transmitted with it are treated as confidential and intended solely for the use of the Financial Aid Office, email can conceivably be intercepted at numerous points along its route of transmission, and it is stored briefly at several different servers along the way before it is delivered. For your security, the Vanguard University Financial Aid Office asks that you DO NOT send any document with a social security number via email. Either mask any social security numbers before sending the email or use an alternate method to submit the forms: mail, fax, in-person.