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Drawer Trigger

Financial Aid

IT ALL STARTS WITH THE FAFSA

The Free Application for Federal Student Aid (FAFSA) becomes available annually on October 1. The priority funding deadline is March 2; all new and returning students are encouraged to complete the FAFSA by March 2 each year to ensure that they are considered for all types of aid, including grants and scholarships with limited award amounts. Vanguard’s school code is 001293.

Step 1: All students (and one parent for Dependent students) must obtain an FSA ID to sign their FAFSA electronically

Step 2: Complete the FAFSA by the March 2 priority funding deadline. Be sure to add Vanguard's school code - 001293.

Step 3: Keep in touch! After you complete your FAFSA, you will receive your Student Aid Report (SAR) which contains important information about the status of your FAFSA, including your Expected Family Contribution (EFC), any required corrections, and Verification status. The Financial Aid Office will communicate with via your Lion Email and myVU messaging. Continue to monitor these resources for your award notification, updates and requests for additional information.

How to Apply

2018/19 NEW UNDERGRADUATES

  1. Apply to Vanguard! Submit your application for admission to Vanguard University and be accepted on or before March 2. Students accepted after March 2 are still encouraged to apply for financial aid, although they may not qualify for all types of aid based on priority funding deadlines.
  2. File your FAFSA by March 2! Submit your FAFSA by March 2 to be considered for all state and federal grants, federal loans, and institutional scholarships.
      • You (and your parents if you are Dependent) must obtain an FSA ID to electronically sign your FAFSA
      • Visit www.FAFSA.ed.gov to complete your FAFSA. Vanguard's school code is: 001293
      • For the 2018/2019 FAFSA you will use your 2016 tax information (and your parent(s) if you are a Dependent student). We encourage you to use the IRS Data Retrieval Tool when prompted to avoid errors when completing the FAFSA.
  3. Verification: Your FAFSA application may be selected at random for verification by the Federal Processor. If your application is selected, the Federal Processor will provide notification on your Student Aid Report (SAR). You must provide the Financial Aid Office with all documents requested as soon as possible. Failure to complete verification prior to July 1 may cause a delay in the disbursement of your financial aid.
  4. Accept or decline your aid: After you receive your financial aid award notification, log in to myVU and accept or decline all financial aid awards that have been offered to you.
      • Only aid that has been accepted will reflect on MyBill and any Registration Statements sent out by the Office of Accounting Operations.
      • Declining unwanted aid removes you from mailing lists for required documents.
  5. Direct Loan Master Promissory Note & Loan Entrance Counseling: All first-time Subsidized and Unsubsidized Direct loan borrowers must complete Entrance Counseling and a Master Promissory Note (MPN) online at studentloans.gov. If you choose to accept the Direct Loans that have been offered to you, they will not disburse to your student account until you have completed these requirements.
  6. Federal Work Study: If your financial aid award includes Federal Work Study, you must find employment on campus to begin earning this award. The amount of Federal Work Study you have been offered is the maximum amount you may earn for the year and will not show as a pending source of aid on your MyBill. Visit LionsLink to search for open positions and schedule an interview.
  7. Office of Accounting Operations: After you submit your enrollment deposit and sign up for classes, you must complete Financial Registration. It is highly recommended that you also sign up for eRefund. Visit OAO’s Student Account Center online for additional information regarding your student account.

2018/19 RETURNING UNDERGRADUATES

Returning students must re-apply for financial aid every year by completing the FAFSA by March 2!

  1. Submit your FAFSA by March 2: As a returning student it is important to submit your FAFSA by the March 2 priority funding deadline, as any need-based institutional aid you may qualify for is generally awarded on a first come first served basis until funds are exhausted. Vanguard's school code is 001293.
  2. Verification: If selected for Verification, you will receive official notification from the Department of Education on your Student Aid Report (SAR). Review the Communication tab of myVU, and submit the required documents to the Financial Aid Office as soon as possible. YOU WILL NOT RECEIVE A FINANCIAL AID AWARD UNTIL THE VERIFICATION PROCESS IS COMPLETE. Failure to submit your verification documents by July 1 will result in a delay in processing your verification and awarding your financial aid, which may impact your ability to complete Financial Registration or register for classes.
  3. Accept or decline your aid: After you receive your financial aid notification, log in to myVU and accept or decline any offered aid.
    • Only accepted aid will reflect on MyBill and any Registration Statements sent out by the Office of Accounting Operations.
    • Declining unwanted aid removes you from mailing lists for required documents.
  4. Optional - Complete a Direct Loan Master Promissory Note and Loan Entrance Counseling: Only first-time Subsidized and Unsubsidized Direct Loan borrowers must complete these items. If you completed these requirements your first year at Vanguard, you do not need to complete them in subsequent semesters. If you do not intend to borrow Direct Loans, make sure you decline your loans in your myVU Portal.
  5. Optional - Re-apply for a Parent PLUS Loan: If your parent(s) borrowed a Parent PLUS Loan on your behalf in a prior year and they wish to do so again for the current aid year, they must re-apply online at studentloans.gov.
  6. Office of Accounting Operations: Complete Financial Registration. It is highly recommended that you also sign up for eRefund if you haven’t already done so. Visit OAO’s Student Account Center online for additional information regarding your student account. Failure to complete Financial Registration will result in fines, a hold on your meal plan (if applicable), and being dropped from classes.

SPRING 2018 NEW UNDERGRADUATES

Welcome to Vanguard University!
  1. Submit your FAFSA: In order to be considered for all state and federal grants, federal loans, and institutional scholarships submit the 2017/18 FAFSA as soon as possible.
      • You (and your parents if you are Dependent) must obtain an FSA ID to electronically sign your FAFSA
      • Visit www.FAFSA.ed.gov to complete your FAFSA. Vanguard's school code is: 001293
      • For the 2017/18 FAFSA you will use your 2015 tax information (and your parent(s) if you are a Dependent student). We encourage you to use the IRS Data Retrieval Tool when prompted to avoid errors when completing the FAFSA.
  2. Verification: Your FAFSA application may be selected at random for verification by the Federal Processor. If your application is selected, the Federal Processor will provide notification on your Student Aid Report (SAR). You must provide the Financial Aid Office with all documents requested as soon as possible. Failure to complete verification prior to December 1, 2017 may cause a delay in the disbursement of your financial aid.
  3. Accept or decline your aid: After you receive your financial aid award notification, log in to myVU and accept or decline all financial aid awards that have been offered to you.
      • Only aid that has been accepted will reflect on MyBill and any Registration Statements sent out by the Office of Accounting Operations.
      • Declining unwanted aid removes you from mailing lists for required documents.
  4. Direct Loan Master Promissory Note & Loan Entrance Counseling: All first-time Subsidized and Unsubsidized Direct loan borrowers must complete Entrance Counseling and a Master Promissory Note (MPN) online at studentloans.gov. If you choose to accept the Direct Loans that have been offered to you, they will not disburse to your student account until you have completed these requirements.
  5. Federal Work Study: If your financial aid award includes Federal Work Study, you must find employment on campus to begin earning this award. The amount of Federal Work Study you have been offered is the maximum amount you may earn for the spring semester and will not show as a pending source of aid on your MyBill. Visit LionsLink to search for open positions and schedule an interview.
  6. Office of Accounting Operations: After you submit your enrollment deposit and sign up for classes, you must complete Financial Registration. It is highly recommended that you also sign up for eRefund. Visit OAO’s Student Account Center online for additional information regarding your student account.

GRADUATE STUDENTS

ATTENTION CREDENTIAL STUDENTS: If you are enrolled in the credential program, you are considered to be a 5th year undergraduate student for federal student aid purposes. Please visit the Credential section for instructions on how to apply for financial aid.

HOW TO APPLY

  1. Apply for an FSA ID at www.fsaid.ed.gov in order to sign your FAFSA
  2. Submit your FAFSA at www.fafsa.ed.gov. The FAFSA becomes available October 1 each year.
      • For fall 2017, spring 2018 or summer 2018 complete the 2017/18 FAFSA: The 2017/2018 FAFSA will use your 2015 tax information.We encourage you to use the IRS Data Retrieval Tool when prompted to avoid errors when completing the FAFSA.
      • For fall 2018, spring 2019 or summer 2019 complete the 2018/19 FAFSA: The 2018/2019 FAFSA will use your 2016 tax information. We encourage you to use the IRS Data Retrieval Tool when prompted to avoid errors when completing the FAFSA.
  3. Verification: Only graduate students who wish to request a Federal Work Study award are required to complete Verification. If selected for Verification, you will receive official notification from the Department of Education on your Student Aid Report (SAR) and must submit the required documentation to the Financial Aid Office.
  4. Accept or decline your aid: After you receive your financial aid award notification log in to your myVU portal and accept or decline all aid offered to you. Only aid that has been accepted will reflect on MyBill and any Registration Statements sent out by the Office of Accounting Operations.
  5. First-time Direct Loan Borrowers: Complete your Direct Loan Master Promissory Note and Loan Entrance Counseling online at studentloans.gov. The Financial Aid Office will not disburse your student loans until these items have been completed. If you do not intend to borrow Direct Loans, make sure you decline your loans in your MyVU Portal.
  6. Graduate PLUS Loans: Graduate students interested in borrowing a PLUS Loan must apply each academic year. Visit studentloans.gov to complete an application.
  7. Office of Accounting Operations: Complete Financial Registration. It is highly recommended that you also sign up for eRefund if you haven’t. Visit OAO’s Student Account Center online for additional information regarding your student account. Failure to complete Financial Registration will result in fines, a hold on your meal plan (if applicable), and being dropped from classes.

PROFESSIONAL STUDIES STUDENTS

For the purposes of federal student aid, all Professional Studies Students at Vanguard University are considered to be Undergraduates.

  1. File your FAFSA when you apply for admission! The priority funding deadline for financial aid is March 2, to be considered federal, state and institutional aid.
      • You (and your parents if you are Dependent) must obtain an FSA ID to electronically sign your FAFSA
      • Visit www.FAFSA.ed.gov to complete your FAFSA. Vanguard's school code is: 001293
      • For fall 2017, spring 2018 or summer 2018 complete the 2017/18 FAFSA: The 2017/2018 FAFSA will use your 2015 tax information (and your parent(s) if you are a Dependent student). We encourage you to use the IRS Data Retrieval Tool when prompted to avoid errors when completing the FAFSA.
      • For fall 2018, spring 2019 or summer 2019 complete the 2018/19 FAFSA: The 2018/2019 FAFSA will use your 2016 tax information (and your parent(s) if you are a Dependent student). We encourage you to use the IRS Data Retrieval Tool when prompted to avoid errors when completing the FAFSA.
  2. Cal Grant: Eligible students who may qualify for a Cal Grant must complete the FAFSA by March 2. Click here for more information regarding eligibility and transcript requirements.
  3. Verification: Your FAFSA application may be selected at random for verification by the Federal Processor. If your application is selected, the Federal Processor will provide notification on your Student Aid Report (SAR). You must provide the Financial Aid Office with all documents requested as soon as possible. Failure to complete verification prior to July 1 may cause a delay in the disbursement of your financial aid.
  4. Accept or decline your aid: After you receive your financial aid award notification, log in to myVU and accept or decline all financial aid awards that have been offered to you.
      • Only aid that has been accepted will reflect on MyBill and any Registration Statements sent out by the Office of Accounting Operations.
      • Declining unwanted aid removes you from mailing lists for required documents.
  5. Direct Loan Master Promissory Note & Loan Entrance Counseling: All first-time Subsidized and Unsubsidized Direct loan borrowers must complete Entrance Counseling and a Master Promissory Note (MPN) online at studentloans.gov. If you choose to accept the Direct Loans that have been offered to you, they will not disburse to your student account until you have completed these requirements.
  6. Federal Work Study: If your financial aid award includes Federal Work Study, you must find employment on campus to begin earning this award. The amount of Federal Work Study you have been offered is the maximum amount you may earn for the year and will not show as a pending source of aid on your MyBill. Visit LionsLink to search for open positions and schedule an interview.
  7. Office of Accounting Operations: After you submit your enrollment deposit and sign up for classes, you must complete Financial Registration. It is highly recommended that you also sign up for eRefund. Visit OAO’s Student Account Center online for additional information regarding your student account.

CREDENTIAL STUDENTS

Credential students are considered to be Undergraduates for financial aid purposes, must be enrolled in 12+ units per semester to be considered full-time, and are subject to undergraduate-level loan limits.

FAFSA TIP: When completing the 2017-2018 Free Application for Federal Student Aid (FAFSA), credential students must provide the following answers:

    • When you begin the 2017-2018 school year, what will be your grade level?
      • Answer: 5th year/other undergraduate
    • When you begin the 2017-2018 school year, what degree or certificate will you be working on?
      • Answer: Teaching credential (non-degree program)
    • At the beginning of the 2017-2018 school year, will you be working on a master’s or doctorate program?
      • Answer: No

HOW TO APPLY

  1. File your FAFSA by March 2! Submit your FAFSA by March 2 to be considered for all state and federal grants, federal loans, and institutional scholarships.
      • You (and your parents if you are Dependent) must obtain an FSA ID to electronically sign your FAFSA
      • Visit www.FAFSA.ed.gov to complete your FAFSA. Vanguard's school code is: 001293
      • For fall 2017, spring 2018 or summer 2018 complete the 2017/18 FAFSA: The 2017/2018 FAFSA will use your 2015 tax information (and your parent(s) if you are a Dependent student). We encourage you to use the IRS Data Retrieval Tool when prompted to avoid errors when completing the FAFSA.
      • For fall 2018, spring 2019 or summer 2019 complete the 2018/19 FAFSA: The 2018/2019 FAFSA will use your 2016 tax information (and your parent(s) if you are a Dependent student). We encourage you to use the IRS Data Retrieval Tool when prompted to avoid errors when completing the FAFSA.
  2. Cal Grant Teacher Credential Program: Undergraduate Cal Grant recipients who received a Cal Grant payment within 15 months of starting a credential program at Vanguard University may qualify for a one year extension of their Cal Grant award. Students who may qualify should complete a G-44 Renewal form. See the Cal Grant section of Grants and Scholarships for more information and transcript requirements.
  3. Verification: Your FAFSA application may be selected at random for verification by the Federal Processor. If your application is selected, the Federal Processor will provide notification on your Student Aid Report (SAR). You must provide the Financial Aid Office with all documents requested as soon as possible. Failure to complete verification prior to July 1 may cause a delay in the disbursement of your financial aid.
  4. Accept or decline your aid: After you receive your financial aid award notification, log in to myVU and accept or decline all financial aid awards that have been offered to you.
      • Only aid that has been accepted will reflect on MyBill and any Registration Statements sent out by the Office of Accounting Operations.
      • Declining unwanted aid removes you from mailing lists for required documents.
  5. Direct Loan Master Promissory Note & Loan Entrance Counseling: All first-time Subsidized and Unsubsidized Direct loan borrowers must complete Entrance Counseling and a Master Promissory Note (MPN) online at studentloans.gov. If you choose to accept the Direct Loans that have been offered to you, they will not disburse to your student account until you have completed these requirements.
  6. Federal Work Study: If your financial aid award includes Federal Work Study, you must find employment on campus to begin earning this award. The amount of Federal Work Study you have been offered is the maximum amount you may earn for the year and will not show as a pending source of aid on your MyBill. Visit LionsLink to search for open positions and schedule an interview.
  7. Office of Accounting Operations: After you submit your enrollment deposit and sign up for classes, you must complete Financial Registration. It is highly recommended that you also sign up for eRefund. Visit OAO’s Student Account Center online for additional information regarding your student account.

Financial Aid Policies

Eligibility

To receive federal, state and most institutional aid administered through the Financial Aid Office at Vanguard University, you must:

  • Be admitted to an eligible degree, certificate or credential seeking program at Vanguard University.
  • Have a high school diploma, GED or equivalent to receive federal student aid. More information on other documents equivalent to high school completion is available here.
  • Be a citizen, permanent resident of the United States or other eligible non-citizen as detailed in the Free Application for Federal Student Aid (FAFSA) instructions for federal, state and university funded financial aid programs. If you have been instructed to submit documentation of your citizenship status, you are required to bring the original documentation that verifies your status to the Financial Aid Office. Documentation provided by eligible non-citizens must not expire prior to the start of the academic year. The Financial Aid Office will submit copies of the documentation for eligible non-citizens to the Department of Homeland Security for confirmation. Detailed information on eligible categories and required documentation is available here.
  • Maintain Satisfactory Academic Progress (SAP) according to SAP policy for financial aid recipients.
  • Not be enrolled beyond eight semesters. Students who require enrollment to complete a Bachelor’s degree beyond eight semesters (4 years) are only eligible for the Federal Pell Grant and Federal Direct Student and Parent Loans. Students must appeal to be considered for other types of aid beyond 8 semesters. The maximum semesters for transfer students will be based on the number of units accepted for transfer. For example a transfer student for whom 60 units (junior grade level) are accepted will be considered to have completed 4 semesters and will have 4 remaining semesters of eligibility.
  • Be in compliance with Selective Service Registration if a male, to receive federal and state funded financial aid.
  • Be enrolled full-time at Vanguard University to receive most forms of university funded financial aid or at least half-time for federal and state funded financial aid programs. Eligible students may receive federal and state aid for enrollment via a consortium agreement that has been approved for Vanguard University transfer credit. Contact the Financial Aid Office for more information about consortium agreements. Students who enroll less than half-time are only eligible for the Federal Pell Grant. Repeating a course that has already been passed for a second time will not count towards enrollment for federal aid programs.
  • Federal student aid rules permit students to receive financial aid from only one school at a time (excluding the Direct PLUS Loan).
  • Have resolved any drug conviction issues. See Drug Convictions and Financial Aid Eligibility.
  • Not owe a refund to any federal grant or loan or be in default on any federal loan.
  • Not be incarcerated. Incarcerated students are not eligible for FSA loans, but are eligible for SEOG and FWS. They are also eligible for Pell grants if they are not incarcerated in a federal or state penal institution. A student is considered to be incarcerated if he or she is serving a criminal sentence in a federal, state, or local penitentiary, prison, jail, reformatory, work farm, or similar correctional institution (whether it is operated by the government or a contractor). A student is not considered to be incarcerated if he or she is in a half-way house or home detention or is sentenced to serve only weekends. Students who are currently incarcerated or who might be incarcerated during their current term of attendance must identify themselves to the Financial Aid Office to determine their financial aid eligibility.

Unusual Enrollment History

The U.S. Department of Education has established new regulations to prevent fraud and abuse in the Federal Pell Grant Program by identifying students with unusual enrollment histories. Most students who have an unusual enrollment history have legitimate reasons for irregular enrollment in multiple institutions. However, such an enrollment history requires the Financial Aid Office to review your student aid records in order to determine future federal financial aid eligibility. If selected by the Department of Education (via the FAFSA) to verify unusual enrollment history, you must resolve your unusual enrollment status before you can receive financial aid.

The specific pattern the Department of Education uses to select students includes those students who have received a Federal Pell Grant or Federal Direct Loan (not including a Direct Consolidation Loan or Parent PLUS Loan) at multiple institutions during the past four academic years. Once the Department of Education identifies that a student has an unusual enrollment history, the Financial Aid office must then take action and review the academic history prior to determining federal financial aid eligibility for that student.

If selected, our office will notify you of what is required. We will check your financial aid history at your previous institutions that you attended during the previous four years. You are required to have received academic credit at any institution you received the Federal Pell Grant or Federal Direct Loan (not including a Direct Consolidation Loan or Parent PLUS Loan) while enrolled during the relevant academic years. Our office will verify the academic credit was received at each institution during your period of enrollment and your unusual enrollment history status will be complete. If you failed to receive academic credit at any institution where you received a Federal Pell Grant during the relevant award years, your federal financial aid application will be denied and you will be notified in writing. You will also receive notification that you can provide a statement explaining why you did not receive academic credit.

For more information on academic requirements, review the current Vanguard University Catalog.

Satisfactory Academic Progress (SAP) - Academic Scholarships

Students receiving institutional financial aid (academic, merit, talent and athletic scholarships) must demonstrate satisfactory academic progress (SAP) in their degree program in order to retain their institutional aid. These standards are separate and distinct from the University's Academic Probation and Disqualification Policies as stated in the University Catalog. Each student’s academic history will be evaluated at the end of the academic year, after grades are posted in the spring in accordance with the following regulations:

Qualitative Measure: All undergraduate and graduate institutional financial aid recipients are required to maintain a minimum cumulative GPA as defined by their institutional scholarship program in order to maintain eligibility. See your program director or scholarship contract for program specific information.

Undergraduate Academic Scholarships: Students are required to maintain certain cumulative GPAs in order for their academic scholarship to be renewed each year. Cumulative GPAs are reviewed annually after the spring term. If your cumulative GPA does not meet the minimum requirements for your academic scholarship, you will be awarded an academic scholarship that matches your GPA for the subsequent academic year.

The cumulative GPA requirements for undergraduate academic scholarship renewal are as follows:

Academic Scholarship

Cumulative GPA

Presidential Centennial

3.2

Presidential

3.2

Provost

3.0

Dean

2.8

Director

2.6

Founders

2.5

Gold Pride

2.4

Bridge

2.0

Lion 1

3.2

Lion 2

3.0

Lion 3

2.8

Lion 4

2.6

Lion 5

2.4

Graduate3.0

Please note that if your cumulative GPA falls below a 2.4, you will not be eligible to receive any academic scholarship while you are a student at Vanguard University. If your GPA exceeds the minimum requirement, your academic scholarship cannot be increased.

Quantitative Measure: Full-time institutional financial aid recipients must make progress toward a degree as follows:

Undergraduates = 24 units per academic year (12 units/term)

Graduates = 18 units per academic year (9 units/term)

Students who are enrolled less than full-time must complete the number of units for which financial aid was approved and funded.

Maximum Timeframe: Students entering college for the first time are eligible for a maximum of four-years (eight semesters) of institutional aid. Transfer students are eligible for a maximum of three-years (six semesters) of institutional aid before eligibility is exhausted. Graduate and credential students have shorter time limits depending on program length.

IF YOU WITHDRAW OR TAKE A LEAVE OF ABSENCE AND PLAN TO RETURN:

Institutional aid recipients who withdraw or take a leave of absence from the University for a maximum of one semester will have their institutional aid reinstated upon their return.

Institutional aid recipients who withdraw or take a leave of absence for more than one semester lose eligibility for any grants or scholarships previously awarded, and are not guaranteed any institutional aid in the event that they return to the University. Students who are approved to return to Vanguard will be evaluated for institutional aid opportunities as a transfer student.

Please note: In order to graduate within four-years, full-time enrollment will need to consist of a minimum of 15.5 units per semester for undergraduate students.

Satisfactory Academic Progress (SAP) - Federal & State Aid

Students receiving financial aid must demonstrate satisfactory academic progress (SAP) in their degree program. These standards are separate and distinct from the University's Academic Probation and Disqualification Policies as stated in the University Catalog. Each student’s academic history will be evaluated at the end of each semester after grades are posted, in accordance with the following regulations:

Qualitative Measure: All undergraduate financial aid recipients are required to maintain a minimum 2.00 Cumulative GPA. Please note that merit scholarships may require a higher minimum GPA in order to maintain eligibility. All credential and graduate financial aid recipients are required to maintain a minimum 3.00 Cumulative GPA.

Quantitative Measure: Students must complete 67% of all units attempted each semester. Classes for which a student receives a letter grade of A, B, C, D, F, W, WF, WP, CR, I, are P are considered attempted. Classes for which a student receives a letter grade of A, B, C, D, CR and P are considered complete.

Full-time undergraduate = 16 units per academic year (8 units/term)

Full-time graduate = 12 units per academic year (6 units/term)

Students who are enrolled less than full-time must complete the number of units for which financial aid was approved and funded.

Please note: In order to graduate with a Bachelor’s degree within four-years, full-time enrollment will need to consist of a minimum of 15.5 units per semester.

Maximum Time Frame for Completion: A student may not receive federal aid for more than 150% of the normal time frame required to complete their degree program. For undergraduates that is a maximum of 186 total units (including repeated courses and units transferred into Vanguard) or 12 full-time semesters, whichever comes first. Graduate and credential students have shorter time limits depending on program length. Important: The maximum timeframe to complete degree requirements does not override institutional, federal or state financial aid programs that have a maximum period of eligibility. For example, University funded undergraduate scholarships and the Cal Grant are available for a maximum of eight semesters. Student should refer to their Academic Degree Requirements for information on the recommended course load required their degree requirements in eight semesters (four years).

The following grades meet the satisfactory academic requirements for both graduate and undergraduate students: A, B, C, D, CR and P. The following grades do not meet the academic requirements for both graduate and undergraduate students: W, WP, WF, F, I and AU.

Incompletes (I) Grades: For SAP purposes, incomplete grades count as attempted but not earned credit. Therefore, it will not be counted towards meeting the minimum GPA or credit completion and may result in Financial Aid Warning or Suspension until the grade has been posted.

Withdrawals (W, WP, WF, F): Students who withdraw entirely from a semester or withdraw from a course(s) in which financial aid was received, are counted to have used eligibility towards the maximum time frame limit for degree completion.

Transfer Course Evaluation: Transfer students are evaluated based on the number of units accepted at admission to determine their maximum timeframe to receive financial aid.

Repeated Courses: A student who receives federal financial aid (Title IV funds) must follow Repeat Coursework rules in order to be considered as meeting enrollment requirements for financial aid eligibility and satisfactory academic progress. The federal regulations are listed below:

• A student may repeat a previously passed course once.

• A student may repeat a failed course until the student passes the course.

• A student, who passes a course but does not meet the grade requirement established by the college or school, may only repeat the course one time.

• A student who earns a passing grade in a course and chooses to retake the course a second time earning a grade of "F" or "W" may not take the course a third time and that course be considered as enrollment of federal financial aid programs.

• A student may repeat a course as an independent study, special topics, film genre, etc., as long as the subject matter is different for each course

• Courses already taken and for which credit has been granted do not count towards the completion of the quantitative measure of completing 24 units for the year; however, they do count towards the qualitative measure of meeting the minimum GPA requirement of a 2.0 and count towards the maximum time limit.

Failure to meet minimum standards to maintain financial aid eligibility (SAP) will result in being placed on Financial Aid Warning for the following semester. While on Financial Aid Warning, students retain financial aid eligibility and receive normal financial aid awards. At the end of the warning semester students are expected to have brought their academic standing up to meet the minimum SAP requirements. Failure to meet the minimum standards for a second time will result in Financial Aid Disqualification, (immediate termination) of financial aid eligibility. This includes all Federal, State and Institutional financial aid. Students completing the maximum number of semesters allowed for their degree program will be terminated from future financial aid. Students may appeal Financial Aid Disqualification by completing the required appeal forms available in the Financial Aid Office.

If the Financial Aid Committee approves a SAP appeal, students will be placed on Financial Aid Probation and their financial aid will be reinstated the following semester. The Financial Aid Committee may require benchmarks that are to be met before reinstatement will be granted beyond the initial semester. In all cases, students who successfully complete a semester while on Financial Aid Warning or Disqualification AND meet both quantitative and qualitative SAP standards at the end of the semester, will regain full eligibility for financial aid beginning with the subsequent semester (maximum time limits still apply).

Proof of High School Completion

Federal, state and institutional aid recipients must verify that they have completed high school or it's equivalent by providing one of the following:

  • A copy of the student’s high school diploma.
  • For students who completed secondary education in a foreign country, a copy of the “secondary school leaving certificate” or other similar document.
  • A copy of the student’s final official high school transcript that shows the date when the diploma was awarded.
  • A state certificate or transcript received by a student after the student passed a State-authorized examination that the State recognizes as the equivalent of a high school diploma (GED test, HiSET, TASC, or other State-authorized examination).
  • An academic transcript that indicates the student successfully completed at least a two-year program that is acceptable for full credit toward a bachelor’s degree.
  • For a student who was homeschooled in a state where state law requires the student to obtain a secondary school completion credential for homeschooling (other than a high school diploma or its recognized equivalent), a copy of that credential.
  • For a student who was homeschooled in a state where state law does not require the student to obtain a secondary school completion credential for homeschooling (other than a high school diploma or its recognized equivalent), a transcript, or the equivalent, signed by the student's parent or guardian, that lists the secondary school courses the student completed and includes a statement that the student successfully completed a secondary school education in a homeschool setting.
  • TRANSFER STUDENTS APPLYING FOR CAL GRANT: Students who transfer to Vanguard University from a California Community College and who may qualify to receive a Cal Grant award must provide a copy of their California High School Transcripts or Diploma AND a copy of their California Community College Transcripts. See the Cal Grant section in Grants and Scholarships for more information.
  • VETERANS: A copy of DD Form 214 (DD-214, Certificate of Release or Discharge from Active Duty) is acceptable only when a primary document (high school diploma, GED certificate, etc.) is unavailable. The DD-214 must indicate the student is a high school graduate or its equivalent, which is noted on Question 15b on Member Copy 1, 2, or 4.

REPEAT COURSEWORK

A student who receives federal financial aid (Title IV funds) must follow Repeat Coursework rules in order to be considered as meeting enrollment requirements for financial aid eligibility and satisfactory academic progress. The federal regulations are listed below:

• A student may repeat a previously passed course once.

• A student may repeat a failed course until the student passes the course.

• A student, who passes a course but does not meet the grade requirement established by the college or school, may only repeat the course one time.

• A student who earns a passing grade in a course and chooses to retake the course a second time earning a grade of "F" or "W" may not take the course a third time and that course be considered as enrollment for federal financial aid programs.

• A student may repeat a course as an independent study, special topics, film genre, etc., as long as the subject matter is different for each course

• Courses already taken and for which credit has been granted do not count towards the completion of the quantitative measure of completing 24 units for the year; however, they do count towards the qualitative measure of meeting the minimum GPA requirement of a 2.0 and count towards the maximum time limit.


APPEALS

Students have the right to appeal their financial aid award at any time while they attend Vanguard University. If you believe you have special circumstances that warrant a second review of your financial aid application, complete a Financial Aid Appeal form and return it to the Financial Aid Office. Make sure that you have clearly documented your family's extenuating circumstance(s) and provide supporting documentation such as receipts or court documents. The following are examples of appeals that may warrant special consideration from the Financial Aid Office:

Continue to monitor your myVU account as additional documentation may be requested during the review of your appeal. Appeals can take up to 30 days to review once all documentation has been recieved. If you have any questions, contact a finanicial aid counselor at financialaid@vanguard.edu.

Citizenship Documentation

Per Federal Regulations, prior to the awarding of Federal Financial Aid, the student may be required to submit a copy of their original citizenship document to the Financial Aid Office.

Your Student Aid Report (SAR) may indicate you must submit proof of citizenship status to the Financial Aid Office at your school. You must appear in person in the Financial Aid Office with your original documents in order to satisfy this eligibility requirement.

Acceptable Documentation

  • Copy of student’s birth certificate showing U.S. birthplace
  • Copy of U.S. passport , current or expired ,except limited passports(which are typically issued for short periods, such as a year, and which don’t receive as much scrutiny as a regular passport when applying)
  • Copy of U.S. passport card
  • Certificate of Citizenship, including student’s name, certificate number, and the date the certificate was issued
  • Certificate of Naturalization, including student’s name, certificate number, Alien Registration Number, name of the court (and date) where naturalization occurred
  • Certification of Birth Abroad, form GS-545, DS-1350, or FS-240, “ Reported of Birth Abroad including an embossed seal indicating “United States of America” and “ State Department”
  • Unexpired Permanent Resident Card or Resident Alien Card (Form I-551)
  • Foreign passport including a Machine Readable Immigrant Visa (MRIV). The MRIV must appear in the holder’s unexpired passport and must be endorsed with an admission stamp and the statement “Upon endorsement serves as temporary I-551 evidencing permanent residence for 1 year”
  • I-94 Arrival-Departure Record, must be stamped “Processed for I-551” with expiration date or “Temporary Form I-551 with appropriate information filled in.
  • Form CBP I-94A, computer-generated form replaces, in many instances, but not all, the Form I-94 that was completed manually. The form must be annotated with designated field office with jurisdiction over the port of entry, the three-letter code located under the word “ADMITTED” indicating the port of entry and the stamp’s unique four-digit number
  • United States Travel Document, containing the Reentry Permit, Form I-327, and the Refugee Travel Document (Form I-571)

Student's Rights

The school must allow at least 30 days from the time you receive the notice to provide documentation of immigration status. During this period and until the results of the secondary confirmation are received, the school cannot deny reduce, or terminate aid to the student. If the documentation supports the student’s status as an eligible noncitizen, and if at least 15 business days passed since the date on which the documentation was submitted to the United States Citizenship and Immigration Services (USCIS), the school can disburse aid to an otherwise eligible student pending the USCIS response.


Replacing Lost DHS Documents

Requests for replacement documents should be made to the United States Citizenship and Immigration Services (USCIS) District Office that issued the original documents. You will be asked to complete a Form I-90, “Application to Replace Alien Registration Card” or a Form I-102, “Application for Replacement/Initial nonimmigrant Arrival-Departure Document.” These forms can be downloaded from the USCIS web site at www.uscis.gov. A temporary I-94 may be issued while the replacement documents are pending. If you are not sure which district office issued the original documents, you can submit the request to the field office nearest to your place of residence.


Citizenship Process




Financial Aid for Double Majors/Second Bachelor's Degree

Financial Aid for Double Majors

Federal and state regulations governing the Federal PELL Grant, Federal SEOG Grants and the Cal Grant limit these awards to students who have not yet earned a baccalaureate or professional degree. Similarly, the university limits awards of institutional aid to students who have not yet earned their first bachelor's degree.

Students who are planning to double major should carefully plan their academic course work with their academic adviser to ensure that they maximize their eligibility for federal, state and university financial aid. The best approach is to make sure you complete the requirements for both degrees or majors simultaneously in the same semester. Once the requirements for one major/degree have been satisfied, a student will only be eligible for limited financial aid (Federal Direct Loans and Federal Work-Study).

Financial Aid for a Second Bachelor's Degree

Students who are pursuing their second bachelor's degree are eligible for a limited number of financial aid programs, specifically Federal Work-Study and Federal Direct Loan programs. Parents of dependent students may also borrow Federal Direct Parent PLUS Loans.

Federal Verification

What is Verification?

Verification is the federal process of verifying or that the information reported on the FAFSA is accurate. Roughly 30% of all FAFSAs filed are randomly selected for verification by the Department of Education. Vanguard University can also select students to complete verification.

If you were selected for Verification by the Department of Education, you will be notified on your Student Aid Report (SAR) via email or by mail after successfully completing the FAFSA, and missing requirements will appear in the communications tab of myVU. Any revisions made to your FAFSA can also cause your FAFSA to be selected for verification, even if a prior FAFSA was not selected.

Verification must be completed in order to receive the following financial aid: Federal aid (Pell Grant, FSEOG Grant, Perkins Loan, Work-Study, Subsidized Loan), California State aid (Cal Grant, Chaffee Grant) and institutional aid (Vanguard Need Grant and any other need-based grants or scholarships). If submitting a Special Circumstance Appeal, verification will need to be completed first before the Special Circumstance Appeal is considered.

For students who have only been awarded non-need-based aid (such as an academic scholarship, athletic scholarship, VA benefits, Parent PLUS loan, Graduate PLUS loan, or Unsubsidized Loan) verification may not be required. However, disbursement of non-need-based aid will not occur until verification has been completed, or until the Financial Aid Office determines verification is not required

The Financial Aid Office may be required to verify the following data elements on your FAFSA:

  • Adjusted Gross Income (parent and student, if the student is dependent)
  • Taxes Paid (parent and student, if the student is dependent)
  • Income Earned from Work (for non-tax filers)
  • Certain Untaxed Income Items (parent and student, if the student is dependent)
  • Household Size
  • Number in College (excluding parents for a dependent student)
  • Receipt of Food Stamps/SNAP Benefit
  • Child Support Paid
  • Any other inconsistent or conflicting information

Important Tips for Completing the Verification Process

  • Complete all requested forms in full: Do not leave any questions blank. All questions must have an answer even if it is a "0".
  • Be sure all required signatures have been provided.
  • Submitting your FAFSA early and completing verification is required before aid can be awarded.
  • During peak processing times, please allow extra time for processing your verification documents. To expedite your financial aid award, file your FAFSA as early as possible and send all required documents together at one time and include the Student ID on all documents.
  • Once verification begins, you may be asked to submit additional documentation. If this occurs, an email will be sent to the student's Lion email account and all requested documents can be viewed on the student's myVU portal.

What documents are required for verification?

The documents that you are required to submit will be posted as missing requirements in myVU on the communication tab. Please note this is not an exhaustive list; specific documents requested will be based on a family's individual case.

  • The tax information from the prior-prior year for both parent and student, if the student is dependent (see further down for more information about acceptable documentation)
  • Dependent or Independent Verification Worksheet
  • W-2s showing wages (parent and student if the student is dependent) -
    • If you will not and are not required to file taxes, be sure to submit all W-2's to document earnings from work.
  • Statement of child support paid
  • Income and Expense Verification Worksheet

For 2018-2019, 2016 federal tax information was reported on the FAFSA and must be provided if you are selected for verification.

Graduate students selected for verification must only complete verification if they are interested in federal work study opportunities on campus.

Options for Submitting Tax Data to the Financial Aid Office

For Tax Filers

The best way to submit student and/or parent federal tax is by using the IRS Data Retrieval Tool (IRS DRT) that is part of FAFSA on the Web at www.fafsa.gov. The IRS DRT will update your FAFSA with your federal tax information directly from the IRS.

In most cases, for electronic filers, IRS income tax return information for the IRS DRT is available within 2-3 weeks after the electronic IRS income tax return has been accepted by the IRS. Generally, for filers of a paper IRS income tax returns, the IRS income tax return information is available for the IRS DRT within 8-11 weeks after the paper IRS income tax return has been received by the IRS.

If you have filed your federal tax return prior to completing your FAFSA:

1. Go to www.fafsa.ed.gov
2. Answer the question regarding your tax returns as “already filed.”
3. In most cases you will be presented with the option to use the IRS DRT tool. There are some exceptions where the IRS DRT will not be available to you and we detail those below.
4. Sign and Submit your FAFSA.

If you complete your FAFSA prior to completing your tax return:

Once you file your tax return:

1. Go to www.fafsa.ed.gov
2. Update your FAFSA to indicate that you have “already filed” your tax returns.
3. You will be presented with the option to use the IRS DRT to update your FAFSA.
4. Provide your (and parent signature if Dependent) and Submit.
5. An updated FAFSA will be forwarded to Vanguard to fulfill our request for your tax information and you will receive an update Student Aid Report (SAR)

Important: Once you use the IRS Data Retrieval Process to update your FAFSA with parent and/or student tax data do not make any further corrections or changes to your FAFSA.

When you cannot use the IRS DRT Tool:

You will not be able to use the IRS Data Retrieval Process if you meet any of the following and will need to submit an IRS tax transcript to the financial aid office. See information on requesting a Tax Transcript below.

  • You indicate on your FAFSA that your tax return has not been completed.
  • You have filed an amended return.
  • You are married but filed a return as head of household or married filing separate return.
  • FAFSA indicates a marriage date of Jan 2015 or later.
  • A foreign or Puerto Rican tax return was filed.
  • First three digits of the SSN is 666.
  • Parent does not have a valid SSN.
  • If parent only entered all zeros for the SSN.

IRS Tax Transcript

If the student or parent is unable or chooses not to use the IRS DRT to complete the FAFSA, a 2016 IRS Tax Return Transcript(s) must be provided to the Financial Aid Office (signature not required). The Financial Aid Office can only accept a Tax Return Transcript issued by the IRS, which can be requested by visiting www.irs.gov. Ordering a Tax Return Transcript from the IRS can take 5-10 business days, and will be delivered to the address listed on your taxes. A Tax Return Transcript is not the 1040/1040EZ/1040A you submit to the IRS.

For Non-tax Filers

Not everyone is required to submit a tax return. If you were not required to submit a 2016 federal tax return, you will need to submit the 2018-2019 Non-filer form available in the Forms section of the Financial Aid Website.

Important: Parents of dependent parents or independent student and spouse, who are non-filing, must submit an IRS Verification of Nonfiling Letter, IRS form 13873. This document must be dated after October 17, 2017.

Dependent students who did not file, are only required to complete the Non-filing statement.

Submitting Tax Data when you have Unusual Circumstances (Extension, Amended Return, Identity Theft, Filed Non-IRS Tax Return)

Individuals Granted a Filing Extension by the IRS

If you have filed an 2016 extension, you required to use the IRS DRT or submit a tax transcript after October 17, 2017 the automatic extension deadline.

If you have been granted an extension beyond the automatic extension you must submit:

  • A copy of IRS Form 4868,3 ‘‘Application for Automatic Extension of Time to File U.S. Individual Income Tax Return,’’ the individual filed with the IRS for tax year 2016;
  • A copy of the IRS’s approval of an extension beyond the automatic six-month extension for tax year 2016;
  • Confirmation of nonfiling from the IRS dated on or after October 1, 2017;
  • A copy of IRS Form W–2 2 for each source of 2016 employment income received or an equivalent document; 2 and
  • (e) If self-employed, a signed statement certifying the amount of AGI and U.S. income tax paid for tax year 2016.
  • If a dependent student files an extension, the student must also submit the IRS Verification of Nonfiling Letter.

Individuals Who File an Amended IRS Income Tax Return

If an individual filed an amended IRS income tax return for tax year 2016, please provide the following:

  • A transcript or an ROA transcript can be obtained from the IRS that lists tax account information of the tax filer for tax year 2016; and
  • A signed copy of the IRS Form 1040X that was filed with the IRS.

Individuals Who were Victims of Identity Theft

If you were a victim of identity theft, please provide the following:

  • A signed and dated statement indicating that you were a victim of tax-related identity theft and that the IRS has been made aware of it.
  • A copy of the alternate transcript known as the “Transcript Database View” or TRDBV. This meets the requirement of a tax transcript. Filers who believe they are victims of identity theft may call the Identity Protection Specialized Unit (IPSU) toll-free number at 800-908-4490 directly or go to the ID theft website on irs.gov. After the IPSU authenticates the tax filer’s identify, the tax filer can request that the IRS mail to the tax filer a TRDBV transcript.

Individuals Who Filed Non-IRS Tax Returns

  • A tax filer who filed an income tax return with Guam, the Commonwealth of the Northern Mariana Islands, the Commonwealth of Puerto Rico and the U.S. Virgin Islands may provide a signed copy of his or her income tax return that was filed with the relevant tax authority. However, if we question the accuracy of the information on the signed copy of the income tax return, the tax filer must provide us with a copy of the tax account information issued by the relevant tax authority before verification can be completed.
  • A tax filer who filed an income tax return with the tax authority for American Samoa must provide a copy of his or her tax account information.
  • A tax filer who filed an income tax return with tax authorities not mentioned above, i.e. a foreign tax authority, and who indicates that he or she is unable to obtain the tax account information free of charge, must provide documentation that the tax authority charges a fee to obtain that information, along with a signed copy of his or her income tax return that was filed.

What happens after I submit all required documentation?

1. We compare the documents and information you provided for verification against the information reported on your FAFSA. This review process can take up to 30 business days after receipt of all verification documents.

2. If no conflicting information is found during our review, we will send an email to your @vanguard.edu email account notifying you that the federal verification process is complete. No changes will be made to your financial aid award.

3. If conflicting information is discovered, we may request additional information from you. We will then update your FAFSA information with the information provided on your verification documents. Your Estimated Family Contribution (EFC) may change and we will determine whether you have gained or lost eligibility for any financial aid awards and revise your aid package as necessary.

4. If your revised EFC changes your financial aid eligibility and we are required to revise your financial aid award, we will send a revised financial aid award email notification to your @vanguard.edu email account.

5. If financial aid has already disbursed to your student account that you are no longer eligible to receive, these funds will be reversed from your student account and we will send an email to your @vanguard.edu email account. You will then need to make payment arrangements with the Office of Accounting Operations.

6. If certain funds for which you are no longer eligible to receive have been refunded to you, we will report these funds as an "overpayment" to the Department of Education, and you will be responsible for repaying these funds before you can receive further financial aid.

7. Do not make further corrections or changes to your FAFSA while verification is pending, and after verification has been completed.

FRAUD WARNING: If we suspect that a student, employee, or other individual has misreported information or altered documentation to fraudulently obtain federal funds, we will file a report with the Department of Education's Office of the Inspector General. The individual will be required to repay the funds to Vanguard University, and will be subject to disciplinary action up to and including expulsion.

When is the deadline to complete verification?

Student Type

Deadlines

Entering Freshmen and Transfer Students

Verification documents received after July 15 will not be processed prior to the August 1 financial registration deadline. You are encouraged to submit your documents as soon as you are notified that you have been selected for verification on your Student Aid Report (SAR).

Students who have not submitted federal verification requirements by August 27, 2018 (or January 14, 2019 for spring admits) will have all federal, state and need-based institutional financial aid cancelled.

You will then need to make alternate payment arrangements with the Office of Accounting Operations.

Continuing Undergraduate or

Professional Studies Students

Continuing Undergraduate students and Professional Studies students are not provided with a financial aid award until verification has been completed.

Those who have not submitted federal verification requirements by the first day of class for the term will need to make alternate payment arrangements with the Office of Accounting Operations.

Entering and Continuing Graduate Students

Entering and Continuing Graduate students are not provided with a financial aid award until verification has been completed.

Those who have not submitted federal verification requirements by the first day of class for the term will need to make alternate payment arrangements with the Office of Accounting Operations.

FRAUD WARNING: If we suspect that a student, employee, or other individual has misreported information or altered documentation to fraudulently obtain federal funds, we will file a report with the Department of Education's Office of the Inspector General. The individual will be required to repay the funds to Vanguard University, and will be subject to disciplinary action up to and including expulsion.

Withdrawals and Leave of Absence

Withdrawal Process

A student who wishes to withdraw from the University must take the following actions:

1. Contact the Office of the Registrar and complete an online exit interview.

2. Upon completion of the online exit interview, obtain and fill out an Application for Withdrawal. Obtain the signatures required.

3. Return the Application to the Office of the Registrar for processing and withdrawal from the University will be finalized.

4. The Financial Aid Office will then perform a Return of Title IV funds calculation to determine how much aid the student has earned. Most students will owe a repayment of aid to Vanguard University.

5. The Office of Accounting Operations will determine if the student will receive a refund of tuition and fees based on the date the withdraw forms are received by the Registrar’s Office according to the tuition refund schedule (see below).

6. Contact your loan servicer if you do not plan to enroll in another institution as the grace period on your student loan will begin and you must prepare to enter repayment on your student loans.

7. Your Subsidized Loan Limit may be impacted for future studies.

8. Review the PELL Lifetime Eligibility information in the Grants & Scholarships section of our website to learn how your PELL eligibility may be impacted for future studies.

9. Complete Loan Exit Counseling if you were a federal student loan borrower.

Students who stop attending and/or leave the institution without notice will be evaluated as a withdrawal student from the university. The Financial Aid Office will perform a Return of Title IV funds calculation (R2T4) based on the number of days the student attended the term to determine the amount of financial aid they have “earned” during the time they were enrolled at Vanguard. A student may owe a repayment to Vanguard University if they received more aid than they earned.

Tuition Refund Schedule

In the event that a student withdraws from coursework, the following refund schedule will apply to tuition, room, board, residence life, student services, and unused course fees:

  • Prior to the First Class Session: 100% refund
  • Through the Second Week of the Semester: 100% refund
  • Through the Fourth Week of the Semester: 50% refund
  • Through the Eighth Week of the Semester: 25% refund
  • After the Eighth Week of the Semester: 0% refund

Tuition Refunds

The first week of the semester ends at close of business on the third day of classes for the Fall semester and the fifth day of classes for the Spring semester. Weeks following are regular five-day business weeks. Other class schedule formats, such as modules, are prorated accordingly.

Room & Board Refunds

Room and board refunds will be made to students who have withdrawn from the University or have received an on-campus exemption. The refund is based on the tuition refund schedule listed above and is calculated from the established University occupancy date and the actual date of vacancy. Additional fees will apply for students who wish to leave on-campus housing during the term of their housing contract

Orientation Fee

This fee is non-refundable

Other Fees

All other fees, including all unused course fees, are refundable based on the tuition refund schedule listed above.

For more information about the refund schedule, contact the Office of Accounting Operations at accountsreceivable@vanguard.edu or call 714.966.5489.

Withdrawal from all Coursework & Return of Title IV Aid

The Financial Aid Office is required by federal regulations to calculate a Return of Title IV Funds for all students who withdraw from all coursework, are dismissed or disqualified, take a leave of absence, or stop attending before completing the semester or module. The policy applies to all students who discontinue enrollment in all classes, on or after the first day of the semester or module.

Title IV federal financial aid funds are awarded under the assumption that a student will attend Vanguard University for the entire period for which federal assistance was awarded. When a student withdraws from all courses for any reason, including medical withdrawals, the student may no longer be eligible for the full amount of Title IV funds they were awarded. The return of funds calculations is based on the premise that students earn their financial aid in proportion to the amount of time that they are enrolled. A pro-rated schedule is used to determine the amount of federal aid a student will have earned at the time of the withdrawal. Thus, a student who withdraws in the second week of classes has earned less of their financial aid than a student who withdraws in the seventh week. Students who complete more than 60% of the semester are considered to have earned 100% of their financial aid and are entitled to keep all financial aid awarded.

Based on these federal guidelines, any student who receives federal financial aid and does not complete at least 60% of the semester could be responsible for repaying a portion of the aid they received. Students who do not begin attendance must repay all financial aid disbursed for the term. Academic policies on withdrawing from the University are available in the University Catalog.

The Return of Title IV Funds policy is separate from the University’s Office of Accounting Operations refund policy. A student who withdraws from the University may be required to return unearned federal aid and also owe for tuition, fees and fines. For more information regarding Vanguard University’s withdrawal policy, please contact the Registrar's Office.

Withdrawal Date

The withdrawal date established by Registrar's Office is the date used by the Financial Aid Office to determine the percentage of Title IV aid earned by the student. Students are responsible for notifying the Registrar's Office of their intent to take a Leave of Absence (LOA) or Withdraw (W) from courses. Please contact the Registrar's Office for more information on how to officially withdraw or take a leave of absence from Vanguard University.

Unofficial Withdrawals

When a the student withdraws, whether it is an official withdrawal or unofficial, the amount of aid earned by the student must be determined. If the amount disbursed to the student is greater than the amount earned, unearned funds must be returned. Students who fail to earn a passing grade in at least one class will be evaluated to determine if they withdrew unofficially (stopped attending classes) or they must prove they participated in an academically related activity past the 60% point of the payment period. In most cases, if a student cannot prove they were in attendance past the 60% point of the payment period, the institution can use the midpoint of the payment period (semester) as the last date of attendance for calculation purposes.

Examples of academically related activities are: exams, quizzes, tutorials, computer based instruction, academic advising or counseling, academic conferences, completing an academic assignment, paper or project, and attending a school-assigned study group.

Repayment of Unearned Aid

Once Vanguard University has determined that a student has completely withdrawn, a Return of Title IV Funds calculation will be performed within 30 days. Vanguard University will notify the student in writing of their revised eligibility after the Return of Title IV Funds calculation is completed. If the student owes unpaid tuition, fees or fines, the student will also receive an updated billing statement from the University.

The responsibility to repay unearned aid is shared by the University and the student. Students might be required to return additional funds directly to the Department of Education. If this occurs, you will be notified in writing by the Financial Aid Office.

Calculation of Amount of Title IV aid earned by student

The earned portion of federal aid is calculated on a daily basis using calendar days from the first day of instruction. Based on the date of withdrawal, drop or leave of absence, the Financial Aid Office will determine the amount, if any, of "unearned" federal financial aid received by the student. The calculation to determine the percentage of the enrollment period completed by the student is as follows:

Enrolled days / total number of days in the semester = % of Aid Earned

The result will equal the percentage of the enrollment period completed. The amount of federal financial aid that was paid or could have been paid to the student will be based on this percentage. Any aid received in excess of the earned amount is considered unearned. If a student receives more financial aid than the amount earned, the unearned portion will be returned to Department of Education and the student will be billed for the overpayment.

Post-Withdrawal Disbursement

In some cases, a student may be eligible to receive a “post-withdrawal” disbursement after the student completely withdraws from the university when the amount of aid earned is less than the amount of aid disbursed. In such cases, the Financial Aid Office will notify the student of the “post-withdrawal” disbursement in writing.

There are some Title IV funds that a student may have been scheduled to receive that cannot be disbursed to a student once they have completely withdrawn because of other eligibility requirements. For example, if a student is a first-time, first year, undergraduate student and has not completed the first 30 days of their program before they withdraw, they will not receive any Federal Direct Loan funds that they would have received, if they had remained enrolled past the 30th day.

Return of Funds

Federal Title IV financial aid is returned in the order mandated by the U.S. Department of Education. No program can receive a refund if the student did not receive aid from that program. Funds must be returned within 45 days of the established withdrawal date. Federal guidelines mandate that we return federal funds in the following order:

  • Federal Direct Unsubsidized Loan
  • Federal Direct Subsidized Loan
  • Federal Perkins Loan
  • Federal Direct PLUS loan
  • Federal Pell Grant
  • Federal Supplemental Educational Opportunity Grant (FSEOG)
  • Federal Teach Grant
  • Other Title IV aid

Other Aid

The Return of Title IV Fund Policy does not apply to state grants such as the Cal Grant, institutional loans, or university grants or scholarships. These types of aid are returned based on the Vanguard University Refund percentage calendar. The percentage calendar below provides the ‘earned’ percentages by dates. Please contact the Financial Aid Office for more information on the consequences of dropping classes if you receive these types of financial aid by email at financialaid@vanguard.edu.

Examples of Title IV Calculations

Example 1

Amy Samson is an undergraduate student. Her fall semester is 105 days long. It begins on August 27 and ends December 14. On September 30th, Amy drops all of her classes via PROWL. Amy attended 35 days of the fall semester and has earned 33 percent of her federal financial aid (35 days divided by 105 days = 33 %)

Amy's cost of attendance is as follows:

Charge

Cost

Tuition

$19,106

Fees

$463

Dormitory Fee

$4,400

Meal Plan

$2,200

Total

$26,169


Amy's financial aid package consists of:

Award

Amount

Federal Direct Subsidized Loan

$1,750

Federal Direct Unsubsidized Loan

$2,000

Pell Grant

$2,155

SEOG

$750

Federal Direct Parent PLUS Loan

$19,000

Total

$25,655


As Amy has completed only 35 days of her semester, she earned 33 percent of the $25,655. According to the federal calculation, 67 percent of her federal aid, equaling $17,189 must be returned to the Department of Education.

Vanguard University is required to return all of the following:

Award

Amount

Federal Direct Subsidized Loan

$1,750

Federal Direct Unsubsidized Loan

$2,000

Federal Direct Parent PLUS Loan

$13,439

Total Owed to VU

$17,189

Since Amy dropped during the 25 percent university withdrawal period, Jane will receive $4,777 in tuition credit. The credit will be applied to the balance owed on Amy’s account and she will be billed for any difference owed to VU.

Example 2

Daniel Heath is a Graduate student in the School of Education. His fall semester is 105 days long. It begins on August 27 and ends December 14. On October 30th, Daniel drops all of his classes via PROWL. Daniel attended 65 days of the fall semester and has earned 62 percent of his federal financial aid (65 days divided by 105 days = 62 %)

Daniel’s cost of attendance is as follows:

Charge

Cost

Tuition

$6,054

Fees

$222

Total

$6,276

His financial aid package consists of:

Award

Amount

Subsidized Federal Direct Loan

$6,000

Unsubsidized Federal Direct Loan

$4,250

Total

$10,250

Based on Daniel's attendance (63% of the term), Daniel has earned all of his federal financial aid for the term and will not have to return any funds. In addition, Daniel withdrew after VU’s withdrawal percentage period and will not receive any credit for tuition.

Example 3

Sarah Scott is an Undergraduate Liberal Arts major at VU. Her term begins on August 27 and ends December 14. On August 24, her federal direct student loans are applied to her student account to cover tuition and fees and she receives a refund for the funds in excess of the charges. Before the term begins, Sarah decides to take the semester off and she withdraws from all of her courses.

When courses are dropped before a student attends the first class, VU is required to return all federal funds that were applied to tuition and fees. Because Sarah dropped her classes prior to the first day of class, she is not subject to the Title IV calculation. A full tuition and fee reversal will be applied to Sarah’s student account creating a balance owed for the refund she received. A hold will be placed on Sarah’s account until her balance is paid in full.

Note: The procedures and polices listed above are subject to change without notice based on changes to federal laws and regulations. For further guidance on Title IV Refund‘s (R2T4) policies and procedures, please see the reference material found in Volume 5 of the Federal Student Aid Handbook under Withdrawals.

Email Security Disclaimer

Email is not a secure form of communication. Though your email and any files transmitted with it are treated as confidential and intended solely for the use of the Financial Aid Office, email can conceivably be intercepted at numerous points along its route of transmission, and it is stored briefly at several different servers along the way before it is delivered. For your security, the Vanguard University Financial Aid Office asks that you DO NOT send any document with a social security number via email. Either mask any social security numbers before sending the email or use an alternate method to submit the forms: mail, fax, in-person.

IMPORTANT ANNOUNCEMENTS

Complete your 2019/20 FAFSA now! Gather your 2017 tax documents and visit www.fafsa.gov or download the myStudentAid for your mobile device.

Returning students selected for verification are not awarded financial aid until verification is complete! Visit the communication tab of myVU to review any missing documents requested by the Financial Aid Office.

The Federal Perkins Loan program expired 9/30/17. No Perkins Loans will be awarded starting in fall 2018.

Review your student loan borrowing history! Visit www.nslds.ed.gov

Direct Loan origination fees changed 10/01/18. If your Subsidized and Unsubsidized Loans were not already disbursed to your student account, they have been cancelled. If you would like to request your loans be reinstated, you must complete Entrance Loan Counseling and a Master Promissory Note (MPN) at studentloans.gov, and then submit a Loan Change Form to the Financial Aid Office at least 15 days before the end of the fall term.

Contact Us

Vanguard University

Attn: Financial Aid
55 Fair Dr.
Costa Mesa, CA 92626

T: 714.966.5490
F: 714.619.6655
E: financialaid@vanguard.edu

Office Hours
Monday-Friday: 8 am - 5 pm

Location
1st Floor of the Scott Academic Center

FAFSA School Code: 001293

Mission Statement

We are committed to counseling, advising, and educating our campus community with the utmost care. We provide students with the resources to make a Vanguard education financially attainable by balancing responsible stewardship of all financial aid funds with student-centered values.